Panchmahal District Police Office Catering Service Tender Gujarat 2026 Veg Breakfast Lunch Snacks Dinner 25% Clause
Bid Publish Date
29-Aug-2026, 7:31 pm
Bid End Date
08-Sep-2026, 9:00 pm
EMD
₹2,10,000
Value
₹69,60,000
Location
Progress
Key Highlights
- • Critical EMD amount: ₹210,000 for eligibility
- • Estimated contract value: ₹6,960,000 for event-based veg catering
- • 25% price/quantity variation clause in both pre- and post-contract phases
- • Veg-only meals across breakfast, lunch, snacks/high tea, dinner in packet format
- • No BOQ items published; rely on event-based scope and vendor capability
- • Location-specific procurement: Panchmahal, Gujarat under Home Department
Tender Overview
Organization: Panchmahal District Police Office under the Home Department Gujarat. Procurement covers event-based catering services for veg meals in regular packets across Breakfast, Lunch, Snacks/High Tea, and Dinner. Location: PANCH MAHALS, GUJARAT - 388270. Estimated value: ₹6,960,000; EMD: ₹210,000. No BOQ items are published. A 25% option clause allows the buyer to adjust contract quantity or duration at issue and post-issuance, with supplier acceptance required. Unique aspect: multi-meal event catering with veg-only packets; no explicit quantity data disclosed.
Technical Specifications & Requirements
- Service scope: veg breakfast, veg lunch, veg snacks/high tea, veg dinner in regular packet format for events.
- Financials: Estimated value ₹6,960,000; EMD ₹210,000.
- Compliance: No technical specifications listed; bidders should satisfy standard catering licenses and food safety obligations as implied by government procurement.
- Terms: 25% quantity/duration variation permitted; lumpsum scope may be adjusted with consent.
- Delivery/servicing: Not specified; bidders should anticipate on-site catering execution during event windows.
- This tender emphasizes food-service capability for vegetarian meals with routine packet distribution and event-based service delivery.
Terms, Conditions & Eligibility
- EMD: ₹210,000 (refundable as per norms).
- Option Clause: Quantity or duration may be increased/decreased by up to 25%; consent required for any scope expansion in lumpsum contracts.
- BOQ: No items published; no quantitative BOQ data available.
- Location: PANCH MAHALS, GUJARAT; policy aligns with Gujarat Home Department procurement.
- Payment/Delivery terms: Not explicitly stated; bidders should verify intra-bid terms and on-site service commitments.
- Documentation: Submit standard government bid documents per ATC/Terms; ensure compliance with food safety and civil procurement norms.
Key Specifications
-
Product/service category: event-based catering for veg meals
-
Est. contract value: ₹6,960,000
-
EMD: ₹210,000
-
No published BOQ or itemized quantities
-
Scope: breakfast, lunch, snacks/high tea, dinner in regular veg packets
-
Clause: contract quantity/duration may be adjusted by up to 25%
Terms & Conditions
-
EMD of ₹210,000 required for bid submission
-
Up to 25% variation in quantity or duration permitted
-
No BOQ items published; rely on event-based catering scope
Important Clauses
Payment Terms
Not explicitly detailed in tender; bidders should expect standard government payment cycles post supply completion and acceptance.
Delivery Schedule
Not specified; tender indicates event-based catering; bidders must confirm delivery windows per event dates during bid submission.
Penalties/Liquidated Damages
No explicit LD details in provided terms; bidders should anticipate standard penalties for non-performance in government catering.
Bidder Eligibility
-
Experience in catering for government or large event audiences
-
Valid GST registration and tax compliance
-
Demonstrated capability to supply vegetarian meals in packet format
Tender Data
Bid Details
Quantity
16000
Bid Type
Two Packet Bid
Bid Validity
100 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
175
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Catering service (Event Based) - Breakfast; Veg; Regular Packet , Catering service (Event Based) - Lunch; Veg; Regular Packet , Catering service (Event Based) - Snacks/High Tea; Veg; Regular Packet , Catering service (Event Based) - Dinner; Veg; Regular Packet
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
2
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Panch Mahals
Delivery Pincodes
389001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Varshaben Shailendrasinh Solanki | 389001,Civil Lines, Godhra | Panch Mahals | Gujarat | 389001 | 4000 | - | Number of Event Days : 3 |
Authority Records
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Documents 5
GeM-Bidding-9822330.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of catering for government or large events
Financial statements demonstrating stable turnover
EMD certificate/payment proof of ₹210,000
Technical bid documents and food-safety certifications (if available)
OEM/brand authorizations if specific brands are required
Any existing licenses for event-based catering
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for catering tender in Panchmahal Gujarat 2026?
Bidders should prepare GST registration, PAN, experience certificates for government catering, financial statements, and EMD of ₹210,000. Submit technical bid with veg meal capability, ensure food-safety compliance, and align with the 25% contract quantity/duration variation clause.
What documents are required for Panchmahal catering bid 2026?
Required documents include GST certificate, PAN, experience certificates for catering events, financial statements, EMD proof of ₹210,000, technical bid documents, and any OEM authorizations or licenses for safe food handling and on-site service.
What are the meal categories in this Gujarat catering tender?
The tender covers Breakfast Veg, Lunch Veg, Snacks/High Tea Veg, and Dinner Veg delivered as regular packets for event-based service.
What is the EMD amount for the Panchmahal catering procurement?
The bid requires an EMD of ₹210,000, to be submitted with the proposal as per ATC terms; ensure payment is clear and document submission confirms EMD details.
What is the contract quantity variation allowed in this tender?
A maximum of 25% variation in contract quantity or duration is allowed, both before and after contract issuance, subject to buyer consent for scope changes in lumpsum contracts.
Are there any explicit technical specifications for this catering tender?
No explicit technical specifications are published; bidders should rely on general catering standards, food-safety compliance, and veg-only packet service requirements, while aligning with government procurement norms.
Where is the catering procurement for this tender located?
The tender is issued by the Panchmahal District Police Office under the Gujarat Home Department, located in Panchmahal, Gujarat 388270 for event-based veg meals.
What are the payment terms for the Panchmahal catering contract?
Payment terms are not explicitly stated; bidders should prepare for standard government payment cycles post-acceptance, with delivery and service acceptance driving settlement as per contract norms.