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Southern Railway LED Luminaire (Recessed) IS 10322 Part 5/Section 2 V4 BIS Scheme II 2026

Bid Publish Date

08-Jun-2026, 11:48 am

Bid End Date

19-Jun-2026, 12:00 pm

Location

CHENNAI , TAMIL NADU
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Progress

Issue08-Jun-2026, 11:48 am
AwardPending
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Quantity

20

Bid Type

Two Packet Bid

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Southern Railway, an Indian Railways unit, seeks supply of recessed square LED panel lights (20/18 W) for ceiling installation. The contract is for 20 units of branded LED panels, with a 36-month warranty. The supplier must provide OEM authorization and meet strict technical specs, including high efficacy, wide colour temperature range, and IP20 protection, under BIS Scheme II (IS 10322 compliance). The scope is strictly for supply, with option rights allowing quantity adjustments up to 25% during and after contract formation. This tender prioritizes branded OEM goods and pre-verified performance.

Technical Specifications & Requirements

  • Product/type: Recessed square LED panel light, 20/18 W, die-cast aluminium/CRCA/extruded aluminium housing
  • System efficacy: ≥ 130 lm/W; power factor ≥ 0.90; driver efficiency ≥ 85%; THD ≤ 10%
  • Electrical: Operating voltage 140-280 VAC, 50 Hz; rated voltage 230 VAC, 50 Hz; surge protection ≥ 2.5 kV
  • Optics & color: Colour temperature 6000 ± 500 K; beam angle ≥ 120°; CRI ≥ 80; LED life ≥ 50,000 hours
  • Durability & mounting: IP20 ingress protection; recessed mounting; operating ambient -10°C to +50°C
  • Quality & brand: Firms must offer one of the following brands: Surya, Orient, Philips, Havells, Bajaj, Syska, Wipro, etc.; OEM authorization required; 36-month warranty
  • Documentation to accompany bid: Test certificate, warranty certificate, OEM authorization, GST, PAN, Bank mandate, annual turnover certificate, and GSTIN

Terms, Conditions & Eligibility

  • Scope of supply: Only supply of goods (no installation) with price inclusive of all components
  • Option clause: Right to increase/decrease quantity up to 25%; extended delivery period proportionate to change, minimum 30 days
  • Delivery & payments: Delivery terms aligned with contract; payment terms to be specified (processor terms not provided)
  • Bidder requirements: Branded make mandatory; unbranded offers will be rejected; OEM authorization must be valid at bid submission
  • Compliance: Adherence to IS 10322 Part 5/Section 2 (V4) under BIS Scheme II; adhere to all listed electrical and safety specs
  • Submission prerequisites: GST certificate, PAN, annual turnover certificate (IREPS verified), test certificate, warranty certificate, OEM authorization, bank mandate

Key Specifications

  • LED panel light, recessed square model, 20/18 W

  • System efficacy ≥ 130 lm/W

  • Ingress Protection IP20

  • Operating voltage 140-280 VAC, 50 Hz; rated 230 VAC, 50 Hz

  • Power factor ≥ 0.90; driver efficiency ≥ 85%; THD ≤ 10%

  • Colour temperature 6000 ± 500 K; CRI ≥ 80

  • Beam angle ≥ 120°; LED life ≥ 50,000 hours

  • Operating temp -10°C to +50°C; surge protection ≥ 2.5 kV

  • Branded OEM demand; OEM authorization mandatory

Terms & Conditions

  • 25% quantity variation rights during/after contract with extended delivery time

  • Supply-only scope; no installation services included

  • Branded make mandatory; unbranded bids rejected

Important Clauses

Payment Terms

Payment terms to be defined in contract; bids must reflect complete price inclusive of all components

Delivery Schedule

Delivery period linked to last date of original delivery order; option-driven extensions subject to minimum 30 days

Penalties/Liquidated Damages

Penalty details to be specified in contract; ensure compliance with BIS IS 10322 and warranty terms

Bidder Eligibility

  • Branded make only; OEM authorization provided with bid

  • Experience in supplying LED luminaires meeting IS 10322 standards

  • Financially credible with GST registration and annual turnover documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

LED Luminaire (Recessed Luminaire) (Ceiling Light) Conforming To IS 10322 (Part 5/Section 2) (V4) (Under BIS Scheme - II) (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9418986.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters System Wattage (in Watt) 20
Performance Parameters LED Luminaire System Efficacy (in lumen/watt) 100 Or higher
Performance Parameters Shape of the Fixture Square
Performance Parameters Size of the Fixture 200 mm x 200 mm
Performance Parameters LED Colour Temperature [Hint: Warm White (2700K-3000K), Bright White (3500 K-4000 K), Cool White/Daylight (5000 K-6500 K)] 6500 K
Performance Parameters Type of Mounting Recessed, Surface
Construction Diffuser Material Polycarbonate (UV Stabilized), Polystyrene
Construction Ingress Protection IP20 Or higher

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Required Documents

1

GST certificate

2

PAN card copy

3

Annual turnover certificate (digitally signed, IREPS verified)

4

Test certificate

5

Warranty certificate

6

OEM authorization certificate

7

Bank mandate

8

Technical bid documents

9

Tax invoice

Frequently Asked Questions

How to bid for Southern Railway LED recessed panel tender 2026

Bidders must submit OEM authorization, GST, PAN, bank mandate, annual turnover certificate (IREPS verified), test and warranty certificates, and the technical bid. Ensure compliance with IS 10322 Part 5/Section 2, BIS Scheme II, and provide branded make confirmation. The contract allows quantity variation up to 25% with extended delivery periods.

What documents are required for LED luminaire tender submission in Railways

Required documents include GST registration, PAN, bank mandate, annual turnover certificate, OEM authorization, test certificate, warranty certificate, and tax invoice. Also attach the OEM brand mapping to your bid and ensure the product meets IP20, 6000K ±500K, and 130 lm/W efficiency.

What are the key technical specs for the recessed LED panel lights

Panel lights must be 20/18 W, system efficacy ≥ 130 lm/W, PF ≥ 0.90, THD ≤ 10%, colour temperature 6000 ± 500 K, CRI ≥ 80, beam angle ≥ 120°, life ≥ 50,000 h, IP20, voltage 140-280 VAC, 50 Hz, surge protection ≥ 2.5 kV.

What is the warranty requirement for Railway LED luminaires

The tender specifies a warranty period of 36 months for the recessed LED panels. Bidders must provide a warranty certificate along with OEM authorization and test results to validate performance and durability over the warranty term.

What is the supplier eligibility for IS 10322 BIS scheme luminaires

Eligible suppliers must offer IS 10322 Part 5/Section 2 (V4) compliant luminaires under BIS Scheme II, provide OEM authorization, and demonstrate brand mapping in GEM. Unbranded offers are not acceptable; ensure brand alignment in the offer.

How does quantity variation affect delivery timeline

The purchaser may increase/decrease quantity up to 25% at contract award or during the currency. Delivery time is calculated from the last date of the original order; any extension requires minimum 30 days and scales with quantity change to a maximum of the original period.

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