Indian Army Radiator, Timing Belt & Gasket Tender Kupwara Jammu & Kashmir 2026
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
21 January 2026
Closed:
3 February 2026
GEM
GEM
Indian Army Release Bearing and Auto Parts Tender Pathankot Punjab 2026
Progress
Issue02-Feb-2026, 11:52 am
AwardPending
Quantity
15
Category
Release Bearing
Bid Type
Two Packet Bid
Key Highlights
- • Contract allows up to 25% quantity variation during both initial and currency of contract
- • Delivery address: 736 TPT WKSP COY, SUJANPUR CANTT, PATHANKOT, PUNJAB
- • 8 item BOQ includes: Release Bearing, Fan Belt, Head Light Assembly, Fuel Line Set, Air Filter Element, Clutch Plate, Wheel Cylinder Assembly, Self Starter Assembly
- • Advance sample process: submit 2 samples within 5 days; buyer approves or lists modifications within 5 days
- • Must confirm 2 years residual market life for offered products; not obsolete per OEM
- • GST handling: bidder bears GST; reimbursement up to actuals or applicable rate
- • Eligibility: bidder must avoid liquidation or bankruptcy and provide an undertaking
- • Option clause ensures delivery extension with minimum 30 days when quantities increase
Tender Overview
Indian Army, Department of Military Affairs seeks procurement of automotive spare parts across 8 items including release bearing, fan belt, head light assembly, fuel line set, air filter element, clutch plate, wheel cylinder assembly, and self starter assembly. The delivery point is 736 TPT WKSP COY, SUJANPUR CANTT, PATHANKOT, PUNJAB 145023. Key terms include a potential 25% quantity variation during contract and currency, with delivery timelines computed from the last original delivery date. The contract emphasizes non-obsolescence with a minimum 2 years residual market life for offered products and requires sample approvals post-award. This tender emphasizes risk-sharing on delivery delays caused by sample approval or option-clause adjustments and requires bidders to align with OEM life-cycle requirements.
Technical Specifications & Requirements
- Product categories: N/A items listed include release bearing, fan belt, head light assembly, fuel line set, air filter element, clutch plate, wheel cylinder assembly, self starter assembly
- Delivery location: PATHANKOT, PUNJAB; bulk supply after sample approval
- Option clause: 25% variation in order quantity during contract and currency at contracted rates
- Sample process: bidder must supply 2 samples within 5 days of award; approval or modification list within 5 days; bulk supply must follow approved sample
- Obsolescence clause: products must have at least 2 years residual market life and not be end-of-life per OEM
- GST handling: bidder bears GST and reimbursement determined at actuals or applicable rate, whichever is lower
- Payment terms: GST not prepaid by buyer; payment terms align with standard procurement; not specified beyond GST handling
- Documentation: advance sample approval requirement; post-approval manufacturing aligned with contract specs
Terms, Conditions & Eligibility
- EMD: not specified; ensure compliance with standard government tender norms
- Delivery: commence from last date of original delivery order; option-driven extension possible with minimum 30 days if original delivery period is short
- Legal: bidder must not be in liquidation or similar distress; provide undertaking
- Submission docs: PAN card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Sample clause: failure to approve advance sample triggers renegotiation of delivery period without LD
- GST: bidder to determine applicable GST; reimbursement as per actuals or applicable rate up to quoted GST%
Key Specifications
-
- Product names: Release Bearing, Fan Belt, Head Light Assembly, Fuel Line Set, Air Filter Element, Clutch Plate, Wheel Cylinder Assembly, Self Starter Assembly
-
- Delivery location: Pathankot, Punjab (736 TPT WKSP COY, Sujanpur Cantt, Pin 145023)
-
- Quantity flexibility: up to 25% increase/decrease during contract and currency
-
- Sample approval: 2 samples within 5 days of award; modifications within 5 days
-
- Life-cycle requirement: not end-of-life by OEM for at least 2 years
-
- GST handling: bidder bears GST; reimbursement as actuals or applicable rate (whichever lower)
Terms & Conditions
-
Option-based quantity changes up to 25% during contract
-
Advance sample approval required before bulk manufacture
-
Delivery terms tied to last delivery date with possible extension
-
GST handling by bidder; reimbursement limited to actuals or lower applicable rate
-
Eligibility requires no liquidation and provides financial undertaking
Important Clauses
Payment Terms
GST to be quoted by bidder; reimbursement as actuals or lower applicable rate; advance payments not detailed
Delivery Schedule
Delivery begins after original delivery order; extended periods possible with option clause; minimum 30 days extension cue
Penalties/Liquidated Damages
LD not explicitly stated; delays due to buyer sample approval may re-fix delivery without LD
Bidder Eligibility
-
Not under liquidation or court receivership
-
Not bankrupt or similar financial distress
-
Provide undertaking confirming financial stability and non-obsolescence (2+ years lifecycle)
Documents 4
GeM-Bidding-8912794.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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Indian Army Cylinder Head Gasket and Automotive Parts Tender Jalpaiguri West Bengal 2026
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Posted:
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Closed:
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Closed:
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Indian Army Automotive Spare Parts Tender Anantnag Jammu & Kashmir 2026 – Gasket Set Self Starter Carburetor Spark Plug (AAA/TRTL) Procurement
Indian Army
ANANTHNAG, JAMMU & KASHMIR
Posted:
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Closed:
3 February 2026
GEM
Tender Results
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Bill of Quantities (BOQ)
8 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Release Bearing | Release Bearing | 1 | nos | [email protected] | 15 |
| 2 | Fan Belt | Fan Belt | 1 | nos | [email protected] | 15 |
| 3 | Head Light assy | Head Light assy | 2 | nos | [email protected] | 15 |
| 4 | Fuel Line set | Fuel Line set | 1 | nos | [email protected] | 15 |
| 5 | Ait filter element | Ait filter element | 1 | nos | [email protected] | 15 |
| 6 | Clutch Plate | Clutch Plate | 2 | nos | [email protected] | 15 |
| 7 | Wheel Cyl Assy | Wheel Cyl Assy | 4 | nos | [email protected] | 15 |
| 8 | Self starter assy | Self starter assy | 3 | nos | [email protected] | 15 |
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Historical Data
Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate certified by Bank
5
Undertaking of not in liquidation or similar proceedings
6
Advance sample submission documents (2 samples within 5 days of award)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the Indian Army automotive parts tender Pathankot 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, and undertaking of non-liquidity. Include 2 advance samples within 5 days of award and ensure items have at least 2 years residual market life. Follow option-clause delivery timelines and GST reimbursement rules.
What documents are required for vendor code creation and bid submission?
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and an undertaking confirming financial status. Include evidence of non-obsolescence per OEM and sample approvals as per buyer terms for bulk manufacturing readiness.
What are the key technical requirements for the auto parts in Pathankot?
Parts include Release Bearing, Fan Belt, Head Light Assembly, Fuel Line Set, Air Filter Element, Clutch Plate, Wheel Cylinder Assembly, Self Starter Assembly with OEM lifecycle commitment of ≥2 years and adherence to sample-approval process prior to bulk supply.
When is the sample approval deadline after contract award for this tender?
Two samples must be submitted within 5 days of award; buyer approves or returns modification list within 5 days. Approval determines bulk production readiness and may adjust delivery timelines if approvals are delayed.
What is the delivery location for the Pathankot automotive parts tender?
Delivery and installation are at 736 TPT WKSP COY, SUJANPUR CANTT, PATHANKOT, PUNJAB 145023. Ensure logistics align with military site access and security protocols.
How is GST handled in this Indian Army procurement in Pathankot?
Bidder bears GST; reimbursement is as per actuals or applicable rate, whichever is lower, up to the quoted GST percentage. Calculate GST before submission and verify with tax authorities.
What happens if the original delivery period is too short for the 25% option clause?
If original delivery is short, the extension defaults to the original period; for higher quantities, extension can be calculated as (Increased quantity ÷ Original quantity) × Original period, with a minimum of 30 days.
Are there penalties or LD for delayed delivery due to buyer sample approval?
If buyer delays sample approval, the delivery period is re-fixed without LD. Ensure proactive communication and plan for potential schedule shifts when awaiting approvals.
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Documents 4
GeM-Bidding-8912794.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS