Indian Army Department Of Military Affairs Ink & Printer Supplies Tender 2026 AIIS - Ink, Toner, Paper, OEM Authorization
Indian Army
IMPHAL WEST, MANIPUR
Posted:
19 April 2026
Closed:
29 April 2026
GEM
GEM
Indian Army Franking Machine Cartridges & Printer Supplies Tender Bangalore Karnataka 2026
Progress
Issue07-Jul-2026, 1:19 pm
AwardPending
Quantity
313
Category
HP Laserjet CF 218AC
Bid Type
Two Packet Bid
Categories
8
Tender Overview
The Indian Army invites bids for a wide range of franking machine cartridges and printer supplies (27 items) intended for use across multiple brands. The estimated contract value is ₹2,234,095.00, with an EMD of ₹67,000. Goods must be delivered and installed at CE (AF), Bangalore, Karnataka. Bidders should ensure products remain non-obsolete with at least 6 years of market life remaining. A consortium option is allowed, with shared responsibility across members. A Data Sheet must accompany the bid to enable precise parameter matching. Key differentiator includes strict end-user alignment and OEM compatibility. This opportunity is positioned as a government procurement for military printers and peripherals in Bangalore.
Technical Specifications & Requirements
- Product scope includes a broad range of cartridge and toner consumables (HP, Canon, Lexmark, Brother, Konica Minolta, KIP, etc.) and one or more related drum units.
- Data Sheet submission is mandatory to verify technical parameters; mismatches can lead to bid rejection.
- End User Certificate format is Buyer-provided; bidders may request its provision in the Buyer’s standard format.
- Experience requirement: supplier or OEM must have supplied similar government-category products for at least 3 years prior to bid opening.
- Additional terms: GST compliance is bidder’s responsibility; data sheets and OEM authorizations may be required; consortiums must designate a leader with joint liability.
- Delivery site: CE (AF) Bangalore; installation/commissioning, if included, to be performed at the same location.
Terms, Conditions & Eligibility
- EMD: ₹67,000.
- Experience: minimum 3 years supplying similar products to Central/State Govt/PSU; primary product must meet this if multiple items.
- Delivery & Installation: to be completed at CE (AF) Bangalore; installation included if scope covers it.
- Documents: submit PAN Card, GSTIN, cancelled cheque, EFT mandate; OEM authorization and data sheets; end-user certificate if requested.
- GST: bidder responsible for applicable GST; reimbursement as actual or quoted, subject to cap.
- Consortium: permitted; each member liable for contract obligations; leader designated.
- Quality/Obsolescence: products must have at least 6 years residual market life and not be end-of-life.
- Data Sheet: required for product verification and bid evaluation.
Key Specifications
-
27 items of franking cartridge, toner, and related printer consumables
-
Total estimated value: ₹2,234,095.00; EMD: ₹67,000
-
Delivery site: CE (AF) Bangalore; installation if included
-
Data Sheet mandatory; OEM authorization preferred
-
3 years govt/PSU supply experience required
-
Products must have at least 6 years residual market life
Terms & Conditions
-
EMD of ₹67,000 must accompany bid; payment terms unspecified
-
3 years govt/PSU supply experience required with contract copies
-
GST to be borne by bidder; reimbursement as actual or quoted
Important Clauses
Payment Terms
GST applicability borne by bidder; reimbursement per actuals or quoted rates, subject to cap
Delivery Schedule
Delivery and installation at CE (AF) Bangalore; timing to be defined in procurement order
Penalties/Liquidated Damages
Not explicitly stated in provided terms; standard govt LD provisions may apply
Bidder Eligibility
-
Not under liquidation or court receivership
-
Regularly manufactured and supplied similar category products for 3 years to govt/PSU
-
Non-obsolete products with at least 6 years residual market life
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Franking machine cartridge , Tonner Brother 2280 fax Machine , HP Laserjet CF 218AC , HP Laserjet CF 278AC , HP Laserjet CC 388AC , HP 678 Tricolor and black cartridge , Toner konika minolta TN-913 , Toner konika minolta TN-513 , HP ink laser jet cartridge 12AC , Cartridge lexmark B2236 MB 2236 Black , HP lazer Jet 416A C , HP lazer Jet 416A Y , HP lazer Jet 416A B , HP lazer Jet 416A M , Canon toner 925 , HP ink cartridge 803 Black , HP ink cartridge 803 Tricolour , Cartridge TN B021 for printer brother , KIP 7170 toner cartridge , HP 766 300 ml Cyan ink cartridge P2V89A , HP 766 300 ml Magneta design set ink cartridge P2V90A , HP 766 300 ml Matte Black design set ink cartridge 3ED57A , HP 766 300 ml Photo Black design set ink cartridge P2V89A , HP 766 300 ml Yellow design set ink cartridge P2V91A , HP 766 300 ml Photo Gary design set ink cartridge 3ED56A , Brother MFC Drum Unit , Lexmark B 223000 cartridge
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9554838.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
27 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Franking machine cartridge
Franking machine cartridge
5 pieces
Delivery: 20 days
#2
Tonner Brother 2280 fax Machine
Tonner Brother 2280 fax Machine
7 pieces
Delivery: 20 days
#3
HP Laserjet CF 218AC
HP Laserjet CF 218AC
13 pieces
Delivery: 20 days
#4
HP Laserjet CF 278AC
HP Laserjet CF 278AC
40 pieces
Delivery: 20 days
#5
HP Laserjet CC 388AC
HP Laserjet CC 388AC
89 pieces
Delivery: 20 days
#6
HP 678 Tricolor and black cartridge
HP 678 Tricolor and black cartridge
5 pieces
Delivery: 20 days
#7
Toner konika minolta TN-913
Toner konika minolta TN-913
25 pieces
Delivery: 20 days
#8
Toner konika minolta TN-513
Toner konika minolta TN-513
5 pieces
Delivery: 20 days
#9
HP ink laser jet cartridge 12AC
HP ink laser jet cartridge 12AC
40 pieces
Delivery: 20 days
#10
Cartridge lexmark B2236 MB 2236 Black
Cartridge lexmark B2236 MB 2236 Black
6 pieces
Delivery: 20 days
#11
HP lazer Jet 416A C
HP lazer Jet 416A C
3 pieces
Delivery: 20 days
#12
HP lazer Jet 416A Y
HP lazer Jet 416A Y
3 pieces
Delivery: 20 days
#13
HP lazer Jet 416A B
HP lazer Jet 416A B
3 pieces
Delivery: 20 days
#14
HP lazer Jet 416A M
HP lazer Jet 416A M
3 pieces
Delivery: 20 days
#15
Canon toner 925
Canon toner 925
9 pieces
Delivery: 20 days
#16
HP ink cartridge 803 Black
HP ink cartridge 803 Black
5 pieces
Delivery: 20 days
#17
HP ink cartridge 803 Tricolour
HP ink cartridge 803 Tricolour
5 pieces
Delivery: 20 days
#18
Cartridge TN B021 for printer brother
Cartridge TN B021 for printer brother
2 pieces
Delivery: 20 days
#19
KIP 7170 toner cartridge
KIP 7170 toner cartridge
9 pieces
Delivery: 20 days
#20
HP 766 300 ml Cyan ink cartridge P2V89A
HP 766 300 ml Cyan ink cartridge P2V89A
5 pieces
Delivery: 20 days
#21
HP 766 300 ml Magneta design set ink cartridge P2V90A
HP 766 300 ml Magneta design set ink cartridge P2V90A
5 pieces
Delivery: 20 days
#22
HP 766 300 ml Matte Black design set ink cartridge 3ED57A
HP 766 300 ml Matte Black design set ink cartridge 3ED57A
6 pieces
Delivery: 20 days
#23
HP 766 300 ml Photo Black design set ink cartridge P2V89A
HP 766 300 ml Photo Black design set ink cartridge P2V89A
5 pieces
Delivery: 20 days
#24
HP 766 300 ml Yellow design set ink cartridge P2V91A
HP 766 300 ml Yellow design set ink cartridge P2V91A
5 pieces
Delivery: 20 days
#25
HP 766 300 ml Photo Gary design set ink cartridge 3ED56A
HP 766 300 ml Photo Gary design set ink cartridge 3ED56A
5 pieces
Delivery: 20 days
#26
Brother MFC Drum Unit
Brother MFC Drum Unit
1 pieces
Delivery: 20 days
#27
Lexmark B 223000 cartridge
Lexmark B 223000 cartridge
4 pieces
Delivery: 20 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Franking machine cartridge | Franking machine cartridge | 5 | pieces | ceafbcon1 | 20 | |
| 2 | Tonner Brother 2280 fax Machine | Tonner Brother 2280 fax Machine | 7 | pieces | ceafbcon1 | 20 | |
| 3 | HP Laserjet CF 218AC | HP Laserjet CF 218AC | 13 | pieces | ceafbcon1 | 20 | |
| 4 | HP Laserjet CF 278AC | HP Laserjet CF 278AC | 40 | pieces | ceafbcon1 | 20 | |
| 5 | HP Laserjet CC 388AC | HP Laserjet CC 388AC | 89 | pieces | ceafbcon1 | 20 | |
| 6 | HP 678 Tricolor and black cartridge | HP 678 Tricolor and black cartridge | 5 | pieces | ceafbcon1 | 20 | |
| 7 | Toner konika minolta TN-913 | Toner konika minolta TN-913 | 25 | pieces | ceafbcon1 | 20 | |
| 8 | Toner konika minolta TN-513 | Toner konika minolta TN-513 | 5 | pieces | ceafbcon1 | 20 | |
| 9 | HP ink laser jet cartridge 12AC | HP ink laser jet cartridge 12AC | 40 | pieces | ceafbcon1 | 20 | |
| 10 | Cartridge lexmark B2236 MB 2236 Black | Cartridge lexmark B2236 MB 2236 Black | 6 | pieces | ceafbcon1 | 20 | |
| 11 | HP lazer Jet 416A C | HP lazer Jet 416A C | 3 | pieces | ceafbcon1 | 20 | |
| 12 | HP lazer Jet 416A Y | HP lazer Jet 416A Y | 3 | pieces | ceafbcon1 | 20 | |
| 13 | HP lazer Jet 416A B | HP lazer Jet 416A B | 3 | pieces | ceafbcon1 | 20 | |
| 14 | HP lazer Jet 416A M | HP lazer Jet 416A M | 3 | pieces | ceafbcon1 | 20 | |
| 15 | Canon toner 925 | Canon toner 925 | 9 | pieces | ceafbcon1 | 20 | |
| 16 | HP ink cartridge 803 Black | HP ink cartridge 803 Black | 5 | pieces | ceafbcon1 | 20 | |
| 17 | HP ink cartridge 803 Tricolour | HP ink cartridge 803 Tricolour | 5 | pieces | ceafbcon1 | 20 | |
| 18 | Cartridge TN B021 for printer brother | Cartridge TN B021 for printer brother | 2 | pieces | ceafbcon1 | 20 | |
| 19 | KIP 7170 toner cartridge | KIP 7170 toner cartridge | 9 | pieces | ceafbcon1 | 20 | |
| 20 | HP 766 300 ml Cyan ink cartridge P2V89A | HP 766 300 ml Cyan ink cartridge P2V89A | 5 | pieces | ceafbcon1 | 20 | |
| 21 | HP 766 300 ml Magneta design set ink cartridge P2V90A | HP 766 300 ml Magneta design set ink cartridge P2V90A | 5 | pieces | ceafbcon1 | 20 | |
| 22 | HP 766 300 ml Matte Black design set ink cartridge 3ED57A | HP 766 300 ml Matte Black design set ink cartridge 3ED57A | 6 | pieces | ceafbcon1 | 20 | |
| 23 | HP 766 300 ml Photo Black design set ink cartridge P2V89A | HP 766 300 ml Photo Black design set ink cartridge P2V89A | 5 | pieces | ceafbcon1 | 20 | |
| 24 | HP 766 300 ml Yellow design set ink cartridge P2V91A | HP 766 300 ml Yellow design set ink cartridge P2V91A | 5 | pieces | ceafbcon1 | 20 | |
| 25 | HP 766 300 ml Photo Gary design set ink cartridge 3ED56A | HP 766 300 ml Photo Gary design set ink cartridge 3ED56A | 5 | pieces | ceafbcon1 | 20 | |
| 26 | Brother MFC Drum Unit | Brother MFC Drum Unit | 1 | pieces | ceafbcon1 | 20 | |
| 27 | Lexmark B 223000 cartridge | Lexmark B 223000 cartridge | 4 | pieces | ceafbcon1 | 20 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by Bank
5
OEM authorizations (if applicable)
6
Product Data Sheets for all offered items
7
End User Certificate (if requested in Buyer format)
8
Contracts/experience certificates showing 3+ years govt/PSU supply
9
Bidder/consortium undertaking of non-liquidation status
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for Indian Army franking cartridge tender in Bangalore?
To bid, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations if applicable. Include product Data Sheets for all offered items and demonstrate 3+ years govt/PSU supply experience. Ensure 6+ years residual market life and compliance with data-sheet verification.
What documents are required for the Bangalore cartridge bid?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Include Data Sheets, End User Certificate (if requested), and government contract copies showing 3 years of similar supply. Ensure vendor code creation documents are included as per T&Cs.
What is the EMD amount for this Indian Army procurement?
The EMD is ₹67,000. It must be deposited with the bid as required by Buyer terms. Ensure the EMD is valid until contract award and any extension periods. Include EMD documentation with bid submission.
What technical documentation will verify product compliance?
Provide a comprehensive Data Sheet for each offered item, OEM authorization, and proof of non-obsolescence with at least 6 years of market life remaining. Data sheets enable parameter matching and prevent bid rejection due to mismatched specs.
What is the delivery location and installation scope for this tender?
Delivery and installation (if included) are at CE (AF) Bangalore, Karnataka. Ensure on-site installation and commissioning if scope covers it, with delivery timelines aligned to the procurement order terms.
What are the eligibility criteria for govt/PSU suppliers?
Bidders must have supplied similar cartridges to Central/State Govt or PSUs for at least 3 years. Provide contract copies showing quantity in each year and ensure the offered products are not end-of-life per OEM.
Are consortium bids allowed for this procurement?
Yes, bidders may form a consortium with shared liability. One member must lead the contract, and an undertaking to this effect is required with bid. Each member remains equally responsible for execution.
What GST considerations apply to this Bangalore tender?
GST is the bidder’s responsibility; reimbursement will be as actuals or per quoted rate, capped to the quoted GST percentage. Ensure GSTIN is valid and compliant during bid submission.
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Documents 5
GeM-Bidding-9554838.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS