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Border Roads Organisation Printer Cartridges Tender Chandigarh 160001 HP/Canon/Epson Ricoh OEM Warranty 2026

Bid Publish Date

04-Jul-2026, 11:37 am

Bid End Date

14-Jul-2026, 12:00 pm

Location

CHANDIGARH , CHANDIGARH
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Progress

Issue04-Jul-2026, 11:37 am
AwardPending
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Quantity

259

Category

HP Cartridge 12A

Bid Type

Two Packet Bid

Categories 6

LASER PRINTERS COMPUTER PRINTERS BALL PEN PRINTER PARTS AND ACCESSORIES CARTRIDGE PRINTER COMPUTER PERIPHERAL

Tender Overview

Border Roads Organisation invites bids for a broad assortment of printer cartridges and toners covering manufacturers such as HP, Canon, Epson, Ricoh, Lexmark, Samsung, and Brother. The procurement scope spans 19 item lines, with no stated total quantity or value in the available data. The contract allows up to a 50% quantity variation during order placement and across the currency of the contract, using the contracted rates. Delivery timelines commence from the last date of the original delivery order, with adjustments if options are exercised. The opportunity is located in Chandigarh, Chandigarh - 160001. Key differentiators include the breadth of brands and cartridge types, and the explicit requirement for genuine OEM cartridges. EMD and specific start/end dates are not disclosed.

Technical Specifications & Requirements

  • Product category: Printer cartridges and toners for multiple brands (HP, Canon, Epson, Ricoh, Lexmark, Samsung, Brother) as listed in the BOQ.
  • Quantity: 19 items referenced; exact quantities not disclosed in the available data.
  • Quality & authenticity: cartridges must be 100% genuine, unused, and sealed; brand new with no manufacturing defects, not refurbished or remanufactured.
  • Warranty & documentation: warranty as per OEM standards with warranty cards/documents provided.
  • Compliance: terms require adherence to supplier terms with acceptance of supply; territory is Chandigarh.
  • Delivery & acceptance: extended delivery periods governed by option clause; delivery starts after the last delivery order date.
  • Additional notes: 19 line items across multiple cartridge categories; no technical specs specified beyond brand and authenticity.

Terms, Conditions & Eligibility

  • EMD: not disclosed in the available information.
  • Eligibility: bidders must supply 100% genuine OEM cartridges and comply with OEM warranty requirements; acceptance of terms and conditions is mandatory.
  • Delivery: comply with option clause delivering up to 50% more quantity at contracted rates; timelines based on last delivery order date.
  • Payment & penalties: standard government procurement terms apply; detailed payment terms not listed.
  • Documentation: purchase reserves the right to reject non-compliant supplies.

Key Specifications

    • Product/service names: printer cartridges and toners for HP, Canon, Epson, Ricoh, Lexmark, Samsung, Brother
    • BOQ includes 19 line items with no explicit quantities disclosed
    • EMD amount: not disclosed
    • Quality/Compliance: cartridges must be 100% genuine, unused, sealed; brand new; OEM warranty as per manufacturer standards
    • Certifications: OEM warranty documentation to be provided
    • Delivery/Installation: delivery terms governed by option clause; delivery period starts from last date of original delivery order
    • Brand/OEM: strict requirement for genuine OEM cartridges; no refurbished or reconditioned items

Terms & Conditions

  • Option Clause: quantity may vary up to 50% during contract execution at contracted rates

  • Genuine OEM requirement: 100% genuine, unused, sealed cartridges with OEM warranty

  • Delivery: extended durations allowed; calculated as (increased quantity / original quantity) × original period with minimum 30 days

Important Clauses

Payment Terms

Not clearly specified in the available data; standard government procurement terms apply, with payment upon delivery and acceptance per OEM warranty documentation

Delivery Schedule

Delivery period begins after the last date of the original delivery order; option clause may extend delivery time; additional time calculation applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly listed; non-compliance with terms may lead to rejection of supply per purchaser rights

Bidder Eligibility

  • Submit only genuine OEM cartridges (not refurbished) with OEM warranty

  • Provide warranty cards/documents from the OEM

  • Meet standard procurement documentation: GST, PAN, experience, and financials

  • Agree to 50% quantity variation and corresponding delivery adjustments

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

HP Cartridge 12A , Printer cartridge SP 3710X for Ricoh M 320F , Printer Cartridge for Epson L3150 003 Ink , Printer Cartridge for Canon G6070 Canon Ink No 70 , Toner Cartridge for HP Laser Jet Printer HP Toner 166A , Toner Cartridge for HP Laser Jet Printer HP Toner 355A , Toner Cartridge MLT D116L for Samsung xpress , HP Cartridge Black series 938 , Ricoh MP 2014AD Toner , Canon GI 790 OG Ink set , Lexmark 56F3000 , HP GT 52 04 colour set , HP Cartridge 85A , HP Cartridge 88A , Brother DCP T520W colour Ink Magenta Yellow and Cyan BT 5000 and Black BT D60 , Cartridge Ricoh No C2510370027001 Yellow Ricoh , Cartridge Ricoh No C251037027601 Magenta-Ricoh , Cartridge Ricoh No C251037023971 Black Ricoh , MEPL Black Ink cartridge MTL 412HK for printer MEPL MP 3303DN

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

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Documents 4

GeM-Bidding-9496325.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 19 Items Sign in for GEM prices

#1

HP Cartridge 12A

HP Cartridge 12A

50 nos Delivery: 20 days
#2

Printer cartridge SP 3710X for Ricoh M 320F

Printer cartridge SP 3710X for Ricoh M 320F

2 nos Delivery: 20 days
#3

Printer Cartridge for Epson L3150 003 Ink

Printer Cartridge for Epson L3150 003 Ink

4 sets Delivery: 20 days
#4

Printer Cartridge for Canon G6070 Canon Ink No 70

Printer Cartridge for Canon G6070 Canon Ink No 70

17 sets Delivery: 20 days
#5

Toner Cartridge for HP Laser Jet Printer HP Toner 166A

Toner Cartridge for HP Laser Jet Printer HP Toner 166A

31 nos Delivery: 20 days
#6

Toner Cartridge for HP Laser Jet Printer HP Toner 355A

Toner Cartridge for HP Laser Jet Printer HP Toner 355A

4 nos Delivery: 20 days
#7

Toner Cartridge MLT D116L for Samsung xpress

Toner Cartridge MLT D116L for Samsung xpress

2 nos Delivery: 20 days
#8

HP Cartridge Black series 938

HP Cartridge Black series 938

6 nos Delivery: 20 days
#9

Ricoh MP 2014AD Toner

Ricoh MP 2014AD Toner

6 nos Delivery: 20 days
#10

Canon GI 790 OG Ink set

Canon GI 790 OG Ink set

2 nos Delivery: 20 days
#11

Lexmark 56F3000

Lexmark 56F3000

6 nos Delivery: 20 days
#12

HP GT 52 04 colour set

HP GT 52 04 colour set

1 sets Delivery: 20 days
#13

HP Cartridge 85A

HP Cartridge 85A

10 nos Delivery: 20 days
#14

HP Cartridge 88A

HP Cartridge 88A

99 nos Delivery: 20 days
#15

Brother DCP T520W colour Ink Magenta Yellow and Cyan BT 5000 and Black BT D60

Brother DCP T520W colour Ink Magenta Yellow and Cyan BT 5000 and Black BT D60

5 nos Delivery: 20 days
#16

Cartridge Ricoh No C2510370027001 Yellow Ricoh

Cartridge Ricoh No C2510370027001 Yellow Ricoh

2 nos Delivery: 20 days
#17

Cartridge Ricoh No C251037027601 Magenta-Ricoh

Cartridge Ricoh No C251037027601 Magenta-Ricoh

2 nos Delivery: 20 days
#18

Cartridge Ricoh No C251037023971 Black Ricoh

Cartridge Ricoh No C251037023971 Black Ricoh

8 nos Delivery: 20 days
#19

MEPL Black Ink cartridge MTL 412HK for printer MEPL MP 3303DN

MEPL Black Ink cartridge MTL 412HK for printer MEPL MP 3303DN

2 nos Delivery: 20 days

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit documents

6

Technical bid documents

7

OEM authorizations

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid in BR0 printer cartridge tender Chandigarh 2026?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical bid. The tender requires supplying 100% genuine OEM cartridges across HP, Canon, Epson, Ricoh, Lexmark, Samsung, and Brother brands with OEM warranty. Ensure acceptance of the 50% quantity variation and comply with delivery terms.

What documents are required for the BR0 cartridge procurement in Chandigarh?

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD/Security deposit, technical bid documents, and OEM authorization letters. Ensure warranty cards from OEM are included and that cartridges are genuine and sealed as per terms.

What technical specifications exist for the listed cartridges in this tender?

The tender specifies cartridge brands and that items must be genuine and unused with OEM warranty. There are no detailed model numbers or capacity specs published; bidders must align with OEM standards and provide warranty documentation for each cartridge type listed.

What is the delivery mechanism for quantity variations in this BR0 tender?

The buyer may increase or decrease order quantity up to 50% at contract rates. Delivery periods extend based on the extended quantity; calculation is (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the warranty requirements for cartridge supplies in Chandigarh bid?

Warranty must be per OEM/manufacturer standards, with warranty cards/documents provided. Cartridges must be brand new and free from defects; non-compliant items can be rejected. OEM warranty documentation should accompany the supply.

When will payment terms apply for BR0 cartridge supply in Chandigarh?

Payment terms follow standard government procurement practice; however, the specific timing (e.g., advance, milestone, or post-delivery) is not detailed in the available data. Vendors should anticipate payment after delivery and acceptance as per contract terms.

What brands and cartridge types are included in this tender in Chandigarh?

The tender covers a broad range of brands including HP, Canon, Epson, Ricoh, Lexmark, Samsung, and Brother. Items include HP 166A/355A toners among others; exact models are not enumerated in the data, but OEM authenticity is required.

What is the significance of the 50% option clause in this cartridge tender?

The option clause allows altering order quantity by ±50% at contracted rates. This impacts scheduling, logistics, and stock management, with delivery timelines recalculated from the last original delivery date and extended only within the contract terms.

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