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Urban Development & Housing Department Bihar Painting Service Tender Patna 2026 - 25% Variation Clause, **EMD ₹280000**, GST & ISO 9001/14001/45001

Bid Publish Date

20-Jun-2026, 3:14 pm

Bid End Date

02-Jul-2026, 4:00 pm

EMD

₹2,80,000

Location

PATNA , BIHAR
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Progress

Issue20-Jun-2026, 3:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory EMD: ₹280000 via DD or online with hard copy submission within 5 days
  • • 25% contract quantity/duration variation allowed; lumpsum scope may increase by 25% with consent
  • • Dedicated toll-free service support number and escalation matrix required
  • • Office of service provider must be located in Bihar; documentary proof required
  • • Required certifications: GST 3B; GST certificate; ISO 9001, 14001, 45001
  • • Affidavits: anti-blacklist on Rs.1000 stamp paper; valid police character certificate
  • • Experience: minimum 5 ULB wall painting projects in past 3 years; confirm via WO/contract copies
  • • Payment based on actual work; dimension estimates are approximate
  • • Documents: include IT returns for last 3 years; include canceled cheque; organization to deploy prior-experience proofs

Categories 1

PAINTING

Tender Overview

The Urban Development And Housing Department Bihar seeks a professional painting service for interior and exterior walls in Patna, Bihar. The contract involves applying paint to designated wall surfaces with an estimated value and an EMD of ₹280000. The bid includes a 25% quantity/duration adjustment window, requiring bidder flexibility. The service must have a dedicated support line and an on-ground office in the Consignee state. Notable prerequisites include GST compliance and proof of prior work across multiple ULBs. This procurement emphasizes compliance with documented standards, timely service delivery, and post-contract support.

Technical Specifications & Requirements

  • Product/Service: Professional painting service for walls (interior and exterior)
  • Scope indicators: surface preparation, priming, painting, and finishing across targeted walls
  • EMD: ₹280000 (DD or online payment), with hard copy submission within 5 days of bid end date
  • Documentation: proof of GST 3B (last 6 months), GST certificate, ISO 9001/14001/45001 certificates, cancelled cheque, and BOM/Invoices for past work
  • Contractor capabilities: dedicated service support number, escalation matrix, and an office in the state of the consignee
  • Experience: bidders must show at least five ULB projects in the last three years with work orders and invoice-based evidence
  • Compliance: affidavit of not being blacklisted; valid character certificate; IT returns for last 3 years
  • Clause highlights: 25% up/down scope adjustment permissible; dimensioned estimates may vary with actual work, payment aligned to actual work performed

Terms, Conditions & Eligibility

  • EMD: ₹280000; submission via Demand Draft payable to EXECUTIVE OFFICER NAGAR PARISHAD KHAGUAL, Patna; hard copy within 5 days
  • Experience: minimum 5 ULB wall painting projects in last 3 years with verifiable work orders and invoices
  • Certifications: GST 3B clearance (last 6 months); GST certificate; ISO 9001, 14001, 45001 certificates to be uploaded
  • Affidavits and documents: anti-blacklist affidavit on Rs.1000 stamp paper; character certificate; IT returns last 3 years
  • Service commitment: dedicated toll-free number and escalation matrix; office located within Bihar state
  • General terms: authority reserves right to cancel bid anytime; dimension figures are approximate; payment based on actual work performed

Key Specifications

  • Painting service type: interior and exterior wall coating

  • EMD: ₹280000; payment method DD or online; hard copy delivery within 5 days

  • Experience: minimum 5 ULB projects in last 3 years with verifiable invoices

  • Standards: ISO 9001, ISO 14001, ISO 45001 certificates required

  • GST compliance: GST 3B last 6 months; GST certificate required

  • Documentation: anti-blacklist affidavit, character certificate, IT returns

  • Delivery: office in Bihar; dedicated toll-free service support line; escalation matrix

Terms & Conditions

  • EMD of ₹280000 required with bid submission

  • 25% variation allowed in contract quantity/duration

  • Office/establishment of service provider must be in Bihar

  • GST and ISO certifications mandatory for bid validity

  • Five ULB projects in last 3 years as experience criterion

  • Payment tied to actual completed work; dimensions are approximate

Important Clauses

Payment Terms

Payment will be made based on actual work performed; EM/PM terms not specified beyond EMD; dimension figures are approximate

Delivery Schedule

Delivery timeline and schedule will be aligned to actual work completion; no explicit calendar dates provided

Penalties/Liquidated Damages

Penalty/LD details are not specified; supplier adherence to service levels inferred from contract terms and COA

Bidder Eligibility

  • Minimum 5 ULB wall painting projects in last 3 years

  • GST registration with up-to-date 3B clearance

  • ISO 9001, 14001, 45001 certificates uploaded

  • Anti-blacklist affidavit and police character certificate

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Professional Painting Service - Walls; Exterior Walls; NA

Authority Records

URBAN DEVELOPMENT AND HOUSING DEPARTMENT

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Documents 2

GeM-Bidding-9498313.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration and last 6 months GST 3B clearance

2

PAN card and Income Tax Returns (last 3 years)

3

Experience certificates and Work Orders / Contract copies with invoices

4

EMD submission proof (DD copy or online payment receipt) + hard copy within 5 days

5

Technical bid documents and OEM authorizations (if applicable)

6

ISO 9001, 14001, 45001 certificates (upload with bid)

7

Affidavit of not being Blacklisted on Rs.1000 stamp paper

8

Character certificate from Superintendent of Police

9

Cancelled cheque and bank details for payment

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for painting service tender in Patna Bihar 2026 with EMD

Bidders must submit the EMD of ₹280000 via Demand Draft or online; upload scanned proof and deliver the hard copy to Nagar Parishad Khagual within 5 days of bid end. Include GST 3B and IT returns for last 3 years along with bid documents.

What documents are required for Bihar wall painting procurement

Required documents include GST registration (6 months 3B), GST certificate, PAN, IT returns (last 3 years), anti-blacklist affidavit on Rs.1000 stamp, police character certificate, ISO 9001/14001/45001 certificates, canceled cheque, prior ULB project work orders with invoices.

What are the minimum eligibility criteria for wall painting in Patna

Minimum criteria demand at least 5 ULB painting projects in the last 3 years, prove with WO/contract copies and invoices; also provide GST compliance and ISO certifications; maintain a service office within Bihar and a dedicated support line.

Which standards and certifications must be uploaded for this bid

Bidders must upload ISO 9001, ISO 14001, ISO 45001 certificates; provide GST certificate and 3B clearance; also attach anti-blacklist affidavit and police character certificate as part of ATC.

What is the contract variation clause for this painting tender

The tender allows a 25% increase or decrease in contract quantity or duration at the time of contract issue; post-issuance, the variation is limited to 25% with consent of the service provider for scope expansion.

When will payments be released after completing painting work

Payment terms align to actual work performed, with no fixed date; ensure dimensional estimates match delivered work; vendor should maintain accurate invoicing and submission per WO for timely payment.

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