Entry and Mid Level Laptop - Notebook,Computer Printer (V2)
N/a
KOZHIKODE, KERALA
Posted:
19 September 2025
Closed:
27 September 2025
GEM
GEM
Commissionerate Of Rural Development Laptop & Photocopier Tender Kerala 2026 – Entry/Mid Level Laptops & Preloaded OS
Progress
Issue04-Jul-2026, 11:01 am
AwardPending
Quantity
3
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: OEM turnover criteria and primary product category alignment
- • Technical standards: IS/ISO certifications not specified; ensure OS pre-loaded and security features on motherboard
- • Special clauses: 25% quantity variation option; delivery time calculation formula with minimum 30 days
- • Eligibility: minimum turnover criteria for bidder and OEM over last three financial years
- • Warranty/AMC: not specified; confirm during bid clarification
- • Penalties/LD: not specified; verify terms in full procurement documents
- • Delivery/installation: governed by contract delivery schedule and option clause
- • Submission: GST handling and documentation proving turnover
- • Scope: laptops (entry/mid level) and photocopier under Kerala government procurement
Categories
1
Tender Overview
Commissionerate Of Rural Development invites bids for entry and mid-level laptops and photocopiers under the Local Self Government Department, Kerala. The procurement scope covers standard laptop configurations with processor details, RAM, storage, factory pre-loaded operating system, and display specifications as listed in the tender data. The bid includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines tied to the original delivery schedule. Bidders must meet turnover criteria and OEM turnover requirements, with GST handling to be determined by bidders. The BOQ shows no items listed, indicating a framework for subsequent quantity decisions. Unique terms include a compulsory GST consideration and mandatory compliance with the option clause during contract execution, making financial planning critical for bidders. The opportunity is located in Kerala and targets organizations supplying portable computing equipment to government bodies.
Technical Specifications & Requirements
- Product category: Laptop - Entry/Mid Level, Photocopier
- Categories referenced: Processor, Motherboard security, Operating System (Factory Pre-Loaded), RAM size, Display size (diagonal in cm), Storage capacity (GB)
- Product details to confirm: Laptop Type, Processor Number, Security features on motherboard, OS pre-loaded, RAM size in GB, Display diagonal size in cm, Storage capacity in GB
- Tender context: No BOQ items listed; emphasis on minimum technical readiness and compatibility with listed categories
- Quality/standards: Specific standards not enumerated in data; bidders should ensure product specs meet the stated categories and deliver with required pre-loaded OS
- Delivery/installation: Governed by option clause and delivery period aligned to original order terms
- Eligibility: Turnover criteria for bidder and OEM as per terms; GST treatment to be managed by bidder
Terms & Eligibility
- EMD/ security: Not disclosed in the provided data; bidders must review terms for exact submission
- Turnover criteria: Minimum average annual turnover over last three financial years; OEM turnover criteria also mandated
- GST: Bidder to determine applicable GST; reimbursement aligned to actuals or quoted rate, whichever is lower
- Delivery: Option to modify quantity up to 25% during contract; delivery period adjusts proportionally with a minimum 30 days
- Documentation: Audited balance sheets or CA certificate required to prove turnover; OEM turnover evidence required for bunch bids
- Warranty/Support: Not explicitly stated in data; bidders should verify post-sale support expectations during bid submission
Key Specifications
-
Product: Entry/Mid Level Laptop with specified Processor, RAM, storage, and pre-loaded OS
-
Storage: Capacity in GB required (as per tender categories)
-
Display: Diagonal size in cm (listed in data)
-
Motherboard security: Security features to be demonstrated
-
OS: Factory pre-loaded operating system verified at delivery
-
BOQ: No items listed; framework procurement with quantity variation up to 25%
Terms & Conditions
-
25% quantity variation right at order and during contract with proportional delivery time adjustment
-
Bidder to determine GST and ensure GST compliance with potential reimbursement terms
-
Turnover criteria for bidder and OEM over last three financial years with documentary evidence
Important Clauses
Payment Terms
GST handling by bidder; reimbursement as actuals or at quoted rate, whichever is lower
Delivery Schedule
Delivery period linked to original order; additional time calculated as (increased quantity ÷ original quantity) × original days, min 30 days
Penalties/Liquidated Damages
Not explicitly stated in provided data; bidders should review full terms for LD provisions
Bidder Eligibility
-
Minimum average annual turnover over last 3 financial years as specified in bid document
-
OEM turnover compliance for primary product category in bunch bids
-
Audited financial statements or CA/CMA certificate for turnover verification
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook , Photocopier
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kollam
Delivery Pincodes
691306
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ambili S Anand | 691306,Anchal Block Panchayath Anchal P.O Kollam Dist | Kollam | Kerala | 691306 | 2 | 30 | - |
Authority Records
LOCAL SELF GOVERNMENT DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9556566.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Motherboard | Security | Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card of bidder
3
Audited Balance Sheets or CA/CMA turnover certificate for last 3 years
4
Audited Balance Sheets or CA/CMA turnover certificate for OEM (where applicable)
5
Experience certificates for similar supply of laptops/photocopiers
6
OEM authorisation letter (if bidding as reseller/partner)
7
Technical compliance documents for pre-loaded OS and security features on motherboard
8
Financial statements and any other documents requested under terms
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop and photocopier tender in Kerala 2026?
Bidders must meet turnover criteria for last three financial years and OEM turnover if applicable. Submit GST registration, PAN, audited financials or CA certificate, turnover proofs, and OEM authorisation. Ensure pre-loaded OS and motherboard security features meet listed categories, and account for the 25% quantity option in delivery planning.
What documents are required for the Kerala laptop bid submission?
Required documents include GST certificate, PAN card,Audited Balance Sheets or CA certificate for turnover, OEM authorisation (if applicable), experience certificates for similar supply, and technical compliance proofs for OS pre-loading and motherboard security; attach any a compatible vendor qualification certificate.
What is the delivery time framework for varying quantities in this tender?
Delivery starts from the original delivery date; if quantity increases by up to 25%, the new delivery period is (increased quantity ÷ original quantity) × original period, with a minimum of 30 days. The purchaser may extend up to the original delivery window during option execution.
What are the GST terms for this Kerala procurement tender?
Bidders must determine applicable GST; reimbursement is capped at actuals or quoted rate, whichever is lower. The exact GST percentage needs to be clarified in the bid; bidders should prepare GST invoices accordingly.
Which products are covered under the Kerala laptop and photocopier tender?
The scope includes entry and mid-level laptops with processor-related specs, RAM, storage, and factory pre-loaded OS, along with photocopiers. The data specifies processor and motherboard security categories, RAM/Display/Storage details, and OS; no BOQ items are listed yet.
What is required to prove bidder and OEM turnover for this bid?
Submit certified Audited Balance Sheets or CA/Cost Accountant turnover certificates for the last three financial years. If the bidder/OEM is under 3 years old, use completed years after incorporation. For bunch bids, the OEM of the highest bid value must meet the turnover criterion.
What verification standards are mandated for the pre-loaded OS laptops?
Laptops must come with a factory pre-loaded operating system and motherboard security features. While explicit standards aren’t listed, bidders should ensure OS licensing is legitimate and security features align with modern compliance norms, and provide proof of OS authenticity during submission.
How to confirm eligibility criteria for this Kerala bid?
Confirm eligibility by ensuring turnover thresholds over the last three financial years, vendor experience in similar laptop/photocopier supply, and compliance with OEM turnover requirements. Prepare turnover documentation, experience certificates, and OEM authorisation as part of the technical bid.
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Documents 5
GeM-Bidding-9556566.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS