Indian Coast Guard Procurement: Printer Cartridges & Consumables Tender 2025 – ISI/ISO Standards Compliant, 30k EMD

Tender Overview

The Indian Coast Guard, a Department of Defence entity, is seeking bids for a range of printer consumables and related items across brands such as Canon, HP, Epson, Kyocera, covering multiple cartridge types listed in the tender category. The Estimated Value is not disclosed, but the EMD amount is ₹30,000. The contract includes an option clause allowing up to 25% quantity variation during and after the initial contract period, with delivery timelines tied to the last delivery order date. Bidder responsibilities include vendor code creation documentation and compliance with the buyer’s sample approval process, ensuring adherence to approved specifications to avoid contract termination. The opportunity is positioned as a Defence procurement initiative managed by the Indian Coast Guard to ensure timely supply of consumables and related materials.

Technical Specifications & Requirements

• Product scope includes printer consumables: Canon, HP, EPSON, and KYOCERA brands; exact item numbers not specified in the data but implied by the listed catalog.
• Sample testing requirements: advance and bulk samples tested at designated AHSP labs; if not available, NABL/government labs may be used; external testing costs borne by the seller.
• Advance sample submission: one sample within 5 days of award; buyer may approve or request modifications within 5 days; delay in approval may extend delivery period without LD.
• OEM/import requirements: imported products require Indian-based OEM/authorized seller with registered after-sales service; certificate to be submitted.

Terms, Conditions & Eligibility

• EMD: ₹30,000; must be submitted as per tender terms.
• Option Clause: quantity may increase/decrease by up to 25%; extended period calculated by formula, with minimum 30 days.
• Vendor Code Creation: mandatory documentary submission including PAN card, GSTIN, cancelled cheque, and EFT mandate certified by bank.
• Sample/Testing: advance and bulk samples tested at AHSP labs; failures may trigger fresh samples or contract termination.
• Post-award sampling: supply must align with approved sample; non-conformity may lead to contract termination.
• OEM/Authorizations: for imported items, Indian office must provide after-sales support; certificate required.