Eastern Coalfields Limited Engine Oil & Gear Lubricants Tender 2026 IS 13656 IS 1118 IS 11656 OA-EBD

Tender Overview

Eastern Coalfields Limited invites bids for supply of automotive lubricants including Engine Oils conforming to IS 13656 (V2/V3) and Gear Lubricants / Multipurpose EP Gear Oil (V3) conforming to IS 1118 and Antiwear Hydraulic Oil (IS 11656, IS 11656). Estimated contract value is not disclosed; EMD: ₹4,000. Scope includes stock-based supply with options for quantity adjustments up to ±25% per order during and after contract. Data sheets must match product specs; OEM authorization required for distributors. Delivery terms align with extended option period calculations; original delivery schedule governs base timelines.

• Organization: Eastern Coalfields Limited (Coal India Limited group)
• Location: India (national scope)
• Product category: Lubricants for automotive and hydraulic applications; packing, marking and viscosity classifications as per IS 13656 and IS 1118.
• Distinguishing factors: OEM authorization requirement, data sheet verification, and 25% quantity option with minimum 30 days extension.

Technical Specifications & Requirements

• Product types: Engine Oil (Viscosity SAE grade), Gear Lubricants (EP/Gear Oil), Antiwear Hydraulic Oil
• Pack size and unit: as per IS 13656 and IS 11656 designations; packing material and marking to meet tender standards
• Standards: IS 13656 (clause 3.1 for designated category/international equivalent), IS 1118 (Q3), IS 11656 (Q2) with required viscosity grades and performance
• Data sheet: must accompany bid; ensure parameter alignment with offered product
• Brand/OEM: oil brands must be OEM-recommended; authorization form required for distributors
• EMD: ₹4,000; payment and submission terms per ATC
• Delivery: options to increase quantity up to 25%; delivery period linked to last delivery order date; extended time rules apply
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation required
• Special clauses: data sheet consistency checks; supply only goods; scope excludes services

Terms, Conditions & Eligibility

• EMD: ₹4,000; DD or online payment accepted; proof to be uploaded
• Experience: supplier or OEM should have manufactured and supplied same/similar lubricants to govt/PSU for at least 1 year prior to bid opening; copies of contracts to be submitted
• Delivery & Extension: quantity may be increased by up to 25%; delivery period adjusted with minimum 30 days when extended
• Payment terms: standard Govt purchase terms; data sheet verification is mandatory; delivery and acceptance conditions apply
• Documents to submit: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if bidding via distributor; data sheet of offered products
• Vendor code: mandatory for bid; include data sheet alignment with product specs
• Brand requirement: offered lubricants must be OEM-recommended or OEM-authorized
• Ensure hard copies delivered within 5 days post bid-end date; scanned DD copy uploaded