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Jal Shakti Department PHE Kashmir Srinagar File/Folder Tender 2026 – Binding File with Cover Print and 25% Quantity Flexibility

Bid Publish Date

03-Jun-2026, 12:50 pm

Bid End Date

13-Jun-2026, 1:00 pm

Location

SRINAGAR , JAMMU AND KASHMIR
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Progress

Issue03-Jun-2026, 12:50 pm
AwardPending
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Quantity

500

Bid Type

Two Packet Bid

Tender Overview

The Jal Shakti Department PHE Kashmir Srinagar invites bids for File/Folder (V3) with binding mechanism. The procurement focuses on basic file/folder products including cover design, binding, color, pockets, and cardboard GSM specifications. The scope indicates a single category with no BOQ items, emphasizing standard office filing products for Ground Water Division Srinagar. A unique differentiator is the mandatory cover inscription: “PHE (Jal Shakti) Ground Water Division Srinagar”. The tender uses an option clause allowing a 25% quantity increase/decrease at contract rates, and a defined, formula-based extension of delivery time with a minimum 30 days. This creates flexibility for bulk orders within the same binding and material specs. bidder attention to the printing requirement and cover text will be critical for acceptance.

Technical Specifications & Requirements

  • Product category: File/Folder with binding mechanism
  • Material requirements: Cardboard/duplex/paperboard GSM to be specified in bid
  • Closure type: Binding mechanism compatible with file folders
  • Size compatibility: Ensure standard filing dimensions align with office equipment
  • Cover design: Cover must include the inscription: "PHE (Jal Shakti) Ground Water Division Srinagar"
  • Pockets: Include the number of pockets as required by the organization
  • Color and print: Specified color options and printing quality should meet office standards
  • Delivery terms: Subject to option clause; delivery period increases per formula; minimum 30 days for additional time
  • ATC/Printing clause: Cover text to be printed exactly as specified; print quality high

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may change ordered quantity ±25% at contracted rates; delivery time adjusts by (additional quantity/original quantity) × original delivery period, minimum 30 days
  • Delivery period: Commences from last date of original delivery order; extended periods possible
  • Printing requirement: Cover must display the exact text: "PHE (Jal Shakti) Ground Water Division Srinagar"
  • ATC clause: Print text to be included on file cover
  • Compliance: Bidder must honor the option clause and delivery extensions as specified
  • Submission: Follow standard bid submission processes and provide required documents

Key Specifications

    • Product category: File/Folder with binding mechanism
    • Cover inscription: Must print "PHE (Jal Shakti) Ground Water Division Srinagar" on the cover
    • Material considerations: GSM of cardboard/duplex/paperboard to be defined by bidder
    • Closure type: Binding mechanism compatible with standard file folders
    • Pockets: Specify number of pockets as per internal requirement
    • Color options: Color of file/folder to meet office standard
    • Size compatibility: Ensure compatibility with standard filing systems
    • Delivery term flexibility: 25% quantity variations allowed; delivery timeline adjusted accordingly

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery period adjusts with additional quantity; minimum 30 days

  • Cover text must read: 'PHE (Jal Shakti) Ground Water Division Srinagar'

  • Printing on cover required; ATC clauses enforce text on file covers

  • No BOQ items exist; procurement is for standard file/folder supplies

Important Clauses

Delivery Schedule

Delivery period extends proportionally with quantity changes, minimum 30 days unless original period is longer

Printing Requirements

Cover to include exact printing text: 'PHE (Jal Shakti) Ground Water Division Srinagar'

Option Clause

Purchaser may increase/decrease quantity up to 25% during contract and currency; rates remain contracted

Bidder Eligibility

  • Bidder must be capable of supplying binding file/folder products with cover printing

  • Experience in providing office filing supplies or equivalents

  • Compliance with applicable GST, financial stability, and performance capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

File/Folder (V3) (Q4)

Authority Records

PUBLIC HEALTH ENGINEERING, IRRIGATION AND FLOOD CONTROL DEPARTMENT
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Documents 4

GeM-Bidding-9414350.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism File Cover
GENERAL Material of File/Folder Cardboard / Duplex Board, Mill Board
GENERAL File/Folder Closure Type Open
GENERAL File/Folder Size Compatibility 21.5 cm × 33.5 cm (Legal), 21.5 cm × 35.5 cm (Legal)
GENERAL Cover Design Plain, Printed
GENERAL Number of pockets in a File/Folder NA (In case of No pockets)
GENERAL GSM of Cardboard / Duplex Board, Mill Board or Paper board (GSM) 380
GENERAL Color of File/Folder Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates (similar file/folder supply, if any)

4

Financial statements or turnover proof (annual)

5

EMD/Security deposit as applicable

6

Technical compliance certificates for binding file/folder

7

OEM authorizations (if applicable)

8

Any prior contract performance certificates

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for file folder tender in Srinagar by Jal Shakti PHE Kashmir 2026

Bidders must submit GST, PAN, financials, and experience certificates, plus a binding file/folder proposal with cover printing showing the exact inscription. Ensure compliance with option clause, delivery terms, and ATC printing requirement. Include OEM authorizations if applicable and meet minimum turnover where required.

What documents are required for the binding file tender in Srinagar

Required documents include GST certificate, PAN card, recent financial statements, experience certificates for similar supplies, EMD documentation, technical bid items showing binding mechanism, and cover printing capabilities. OEM authorizations may be needed for branded materials and printing capabilities.

What are the technical specifications for file folders with binding in this tender

Specifications call for a binding mechanism with a printed cover stating 'PHE (Jal Shakti) Ground Water Division Srinagar'. Material GSM and pockets are to be defined by bidders; color options should meet office standards; size compatibility with standard filing systems is expected.

When is the delivery deadline if quantity changes are exercised

Delivery time adjusts by the formula (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend time up to the original delivery period in the extended quantity scenario.

What is the scope of the option clause in this Srinagar tender

The purchaser may alter quantity by ±25% at contracted rates during order placement and within the contract period. Delivery periods extend accordingly, ensuring supply continuity for Ground Water Division Srinagar without rate changes.

Which cover inscription is mandatory for printed file folders in this bid

The cover must display exactly: 'PHE (Jal Shakti) Ground Water Division Srinagar'. Printing quality must meet office standards and be clearly legible on all folders.

What eligibility criteria are required for the PHE Kashmir filing supplies bid

Eligible bidders should have prior experience in supplying filing products or similar office stationery, demonstrate financial stability with recent statements, provide GST and PAN details, and supply capability for binding folders with printing services as per ATC requirements.

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