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National Highways Authority of India Two Commercial Vehicles Monthly Rental PIU-Hospet Karnataka 2026

Bid Publish Date

05-Feb-2026, 7:57 pm

Bid End Date

27-Feb-2026, 3:00 pm

EMD

₹25,000

Value

₹13,50,000

Location

BALLARI , KARNATAKA

Progress

Issue05-Feb-2026, 7:57 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 3

SERVICES RENTAL VEHICLE HIRING SERVICE

Tender Overview

National Highways Authority of India invites bids for the monthly rental of two commercial vehicles (Indigo or equivalent) for office use at PIU-Hospet, Karnataka (Bellary, 583101). Estimated contract value is ₹13,50,000 with an EMD of ₹25,000. The service provider must maintain a local office in the state and provide dedicated service support with a toll-free number and escalation matrix. Payment terms hinge on standard salary/wages processing and statutory documentation. This opportunity specifies vendor responsibility for timely vehicle provisioning and ongoing support aligned to NHAI PIU-Hospet requirements, with online or bank-based EMD options and hardcopy submission within 5 days. Unique conditions include mandatory service support infrastructure and regulatory-compliant payroll handling.

Technical Specifications & Requirements

  • Vehicle type: Indigo or Equivalent for office transport
  • Quantity: 2 commercial vehicles
  • Rental model: monthly rental basis with delivery to PIU-Hospet, Karnataka
  • Estimated value: ₹13,50,000; EMD: ₹25,000 via DD/BC/online transfer
  • EMD submission options: Demand Draft (DD), Banker’s Cheque (BC), or RTGS/online with proof
  • Service provider prerequisites: local Karnataka office, dedicated toll-free support, Escalation Matrix
  • Payment clause: salaries of deployed staff paid by service provider; reimbursement on submission of statutory docs
  • Bank details: Canara Bank, Hospet branch, RTGS/NEFT specifics
  • Documentation: scanned proof of EMD payment uploaded with bid

Terms, Conditions & Eligibility

  • EMD: ₹25,000 via DD/BC/online; hardcopy to be delivered within 5 days of bid end/opening
  • Service capability: office in Karnataka; dedicated toll-free support line; escalation matrix
  • Payment terms: service provider pays staff salaries/wages; claim from buyer with PF/ESIC and bank statements
  • Submission documents: GST, PAN, experience certificates, financial statements, OEM authorizations as applicable
  • Payment method alignment: RTGS/online with clear bid reference details
  • Your bid must reflect compliance with ATC and ensure timely vehicle provisioning for PIU-Hospet
  • No explicit BOQ; focus on monthly rental and service lifecycle provisions

Key Specifications

  • Two Indigo or equivalent passenger vehicles to be provided on monthly rental

  • Office use for NHAI PIU-Hospet, Karnataka (Bellary 583101) with delivery and service support at site

  • EMD amount of ₹25,000; estimated contract value ₹13.5 Lakh

  • Payment to staff deployed by service provider; submission of PF/ESIC with claims

  • Dedicated toll-free service number and escalation matrix required

Terms & Conditions

  • EMD of ₹25,000 to be submitted via DD/BC/online with proof

  • Service provider must maintain a Karnataka local office and provide toll-free support

  • Salaries of deployed staff paid by service provider; reimbursement tied to statutory docs

Important Clauses

Payment Terms

Service provider pays staff salaries; claims from buyer include PF/ESIC docs and bank statements; no advance mention beyond standard RFP terms

Delivery Schedule

Vehicle provisioning must align with PIU-Hospet office requirements; delivery timelines not explicitly stated beyond monthly rental basis

Penalties/Liquidated Damages

LD terms not explicitly specified; adherence to service levels and timely provisioning implied in ATC

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Must have a Karnataka-based service office with contactable support

  • Demonstrable experience in similar vehicle rental contracts

Documents 14

GeM-Bidding-8940343.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

BOQ Document

BOQ

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar vehicle rental contracts

4

Financial statements (latest available)

5

EMD submission proof (DD/BC/online transaction receipt)

6

Technical bid documents showing vehicle details and rental terms

7

OEM authorizations or dealership certificates (if applicable)

8

Proof of local office in Karnataka (address and contact details)

9

Escalation matrix and dedicated service support contact information

10

Bank details and proof of online RTGS/NEFT transfer

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for two Indigo vehicle rental tender in Karnataka

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹25,000 via DD/BC/online. Provide Karnataka office proof, dedicated support details, and an escalation matrix. Include vehicle specifications for Indigo or equivalent and monthly rental terms. Ensure online payment proof and hardcopy delivery within five days of bid end.

What documents are required for NHAI Hospet vehicle tender

Required documents include GST registration, PAN, recent financial statements, experience certificates for similar contracts, EMD proof, OEM authorizations if applicable, and proof of a Karnataka-based service office. Submit technical bid detailing two Indigo or equivalent vehicles and monthly rental terms.

What are the payment terms and EMD details for this bid

EMD is ₹25,000 payable via Demand Draft, Banker's Cheque, or online RTGS. Payment terms require the service provider to pay staff salaries locally and claim reimbursement against PF/ESIC documentation, with bid submission proof and bank transfer receipts.

What are the exact vehicle requirements for PIU-Hospet

Two commercial vehicles, Indigo or equivalent, delivered for office use at PIU-Hospet, Karnataka. The contract is monthly rental; no specific mileage or engine specs are listed, but service continuity and timely provisioning are emphasized in the ATC.

How to demonstrate eligibility for Karnataka service office

Provide proof of a Karnataka-based office address, contact numbers, and a dedicated support line. Include escalation matrix with names, roles, and direct telephone numbers to ensure ongoing service support as required by the ATC.

When is the bid submission deadline and EMD submission

Bid submissions require proof of EMD ₹25,000 and all documents uploaded with the bid. Hardcopy EMD must reach within 5 days after the bid end/opening date. Online transfer reference details must be included with the bid.

What are the submission and compliance expectations for staff payroll

The service provider must pay salaries to deployed staff up front, with PF/ESIC compliance and bank statements provided. Reimbursement from NHAI occurs after verification of statutory documents and payroll records.

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