Indian Army Water Purification Maintenance Tender Hisar Haryana 2025 RO/UV Systems Version 2 100000
Indian Army
HISAR, HARYANA
Posted:
31 December 2025
Closed:
7 January 2026
GEM
GEM
National Institute Of Design HVAC System O&M Tender Bhopal Madhya Pradesh 2026 - AMC for Complete HVAC System ISO/OEM Guidelines
Bid Publish Date
09-Jan-2026, 5:38 pm
Bid End Date
30-Jan-2026, 1:00 pm
EMD
₹1,42,204
Value
₹71,10,213
Location
Progress
Issue09-Jan-2026, 5:38 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory in-state service provider office proof in Madhya Pradesh
- • EMD amount: ₹142,204; contract value: ₹7,110,213
- • Scope of Work must be exactly followed; no deviations without written approval
- • AMC maintenance requires OEM guidelines and safety compliance
- • Right to cancel/terminate AMC at any stage without reasons
- • Past experience proofs accepted via contract copies and invoices
Tender Overview
The National Institute Of Design (NID) in Bhopal, Madhya Pradesh invites bids for the Operation and Maintenance of the complete HVAC system under an AMC contract. Estimated contract value is ₹7,110,213 with an EMD of ₹142,204. The engagement requires an in-state service provider office, strict adherence to the Scope of Work, and maintenance logs signed by the Institute. This procurement emphasizes OEM guidelines, safety norms, and the ability to terminate the contract under defined conditions. Bidders must submit required documents and accept the possibility of quantity or duration adjustments within ±25% as per the buyer’s clause. Unique terms favor bidders with verifiable past experience in HVAC maintenance and documented service records.
Technical Specifications & Requirements
- Project/Service: Operation and Maintenance of the complete HVAC system (AMC) at NID, Bhopal.
- Estimated contract value: ₹7,110,213; EMD: ₹142,204.
- Location: Bhopal, Madhya Pradesh 462001.
- Service expectations: conform to Scope of Work; no deviations without written approval; maintain maintenance logs and visit reports; signed by Institute representatives.
- Compliance: follow safety norms, OEM guidelines, and any applicable statutory requirements; institute may terminate AMC fully or partially without reason.
- Past experience proof: contract copies and invoices with bidder self-certification acceptable.
Terms, Conditions & Eligibility
- EMD: ₹142,204 (as per GeM terms).
- Quantity/duration flexibility: contract quantity or duration may be adjusted by up to ±25% at issue and post-issuance.
- Service provider location: office must be located in the state of consignee (Madhya Pradesh).
- Documentation: upload sealed, stamped acceptance of Scope of Work and bid document; maintain logs and reports.
- Non-compliance: deviations or non-submission may lead to bid rejection; contract can be canceled by the Institute.
- Past experience evidence: contract copy + invoices with self-certification acceptable for meeting experience criteria.
Key Specifications
-
HVAC System Operation and Maintenance (AMC) for complete system
-
Estimated contract value: ₹7,110,213; EMD: ₹142,204
-
Location: Bhopal, Madhya Pradesh 462001
-
Past experience proof acceptable via contract copies and invoices
-
Must comply with Scope of Work, safety norms, OEM guidelines
Terms & Conditions
-
Up to ±25% quantity/duration adjustment at contract issue and post-issuance
-
Office of Service Provider must be in-state; documentary evidence required
-
Strict adherence to Scope of Work; deviations require written approval
Important Clauses
Payment Terms
AMC payments to be governed by GeM terms; no advance specified in data
Delivery Schedule
No explicit delivery timeline provided; maintenance visits to be logged and signed off
Penalties/Liquidated Damages
Clause allows contract termination at Institute’s discretion; penalties not detailed in provided data
Bidder Eligibility
-
In-state Madhya Pradesh presence with a service office
-
Experience in HVAC system maintenance and AMC contracts
-
Ability to provide maintenance logs, visit reports, and OEM-compliant services
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Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience certificates showing HVAC maintenance projects
4
Financial statements (audited if available)
5
EMD payment receipt or proof
6
Technical bid documents and Scope of Work acceptance (sealed, stamped)
7
OEM authorizations (if applicable)
8
Service logs and visit reports from prior projects (if available)
Frequently Asked Questions
How to bid for the HVAC AMC tender in Bhopal 2026?
Bidders must meet in-state office requirement, furnish EMD ₹142,204, and provide past HVAC maintenance contracts. Submit sealed Scope of Work acceptance, GST, PAN, and financials. Ensure compliance with OEM guidelines and safety norms, and be prepared for ±25% quantity/duration adjustments.
What documents are required for the NID HVAC AMC tender in MP?
Required documents include GST registration, PAN, experience certificates for HVAC maintenance, financial statements, EMD proof, technical bid and Scope of Work acceptance, and OEM authorizations if applicable. Also include past project invoices and signed maintenance logs if available.
What are the key technical requirements for the HVAC AMC in Bhopal?
The contract covers full HVAC system operation and maintenance; adherence to Scope of Work; safety norms and OEM guidelines; maintenance logs signed by Institute representatives; no deviations without prior approval; documentation of visit reports is mandatory.
What is the EMD for the NID HVAC tender in Madhya Pradesh?
The Earnest Money Deposit is ₹142,204. It must be submitted as per GeM terms and accompanied by the bid. EMD demonstrates bidder seriousness and supports the AMC contract value of approximately ₹7,110,213.
When can the contract quantity or duration change for this tender?
Contract quantity or duration can be adjusted by up to ±25% at the time of issue and post-issuance. Bidders must accept any revised quantity or duration as part of the tender terms.
What guarantees are provided regarding safety and OEM guidelines?
Bidders must comply with all applicable safety norms and OEM guidelines during maintenance. Any property damage during the AMC must be repaired by the bidder at their cost, and deviations require written approval from the Institute.
What proofs are acceptable for past experience in HVAC maintenance?
Acceptable proofs include contract copies with invoices and bidder self-certification that services were performed. These must demonstrate relevant HVAC maintenance experience comparable to the Scope of Work.
What is the location for the HVAC AMC tender and who is the organizer?
The tender is organized by the National Institute Of Design (NID) for a complete HVAC system AMC at Bhopal, Madhya Pradesh. The contract aims to ensure compliant, logged, and OEM-guided maintenance.
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Documents 6
GeM-Bidding-8818868.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS