GEM

Central Universities Furniture & IT Infrastructure Tender 2025 Rajasthan-style Robust Compliance Standards

Bid Publish Date

26-Nov-2025, 4:45 pm

Bid End Date

17-Dec-2025, 5:00 pm

EMD

₹2,50,000

Progress

Issue26-Nov-2025, 4:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5701

Category

Office Almirah

Bid Type

Two Packet Bid

Categories 27

DISCRETE COMPONENTS ELECTRICAL AIR CONDITIONER AUTOMATIC TELLER MACHINE CITY SURVEILLANCE HANGER REVOLVING CHAIR APFC PANEL PCGI PANEL TELEVISION SUPPLY TRANSITION METALS ALMIRAH MESS EQUIPMENTS PANEL ARNO STARTING CONTACTOR BAG SURVEILLANCE EQUIPMENTS CAMERA POWER RODS FURNITURE ITEMS WATER LEVEL RECORDER TABLES FUME HOODS BOOK PAPER AND PRINTING SERVICES ALUMINIUM PARTITION

Tender Overview

Central Universities (Department of Higher Education) invites bids for a broad furniture, interior, and IT infrastructure package, including 22 items such as aluminium partitions, wooden racks, almirahs, VIP tables/chairs, teak wood chairs, wall panels, extendable ladders, bookends, ACs, filing systems, reception/Glass tables, VMS license, 65" TV, network connectivity, and CCTV installation. Estimated value is undisclosed; bidders must submit samples of each item and provide OEM authorization. The contract supports a 25% quantity variation during procurement and execution, with a flexible delivery period linked to the original schedule. The inclusion of site survey, design layouts, and single OEM cabling scope highlights integrated turnkey delivery. This tender targets experienced suppliers capable of furnishing and commissioning complete interiors and IT integration within higher-education campuses. Unique aspects include mandatory 3D architectural drawings, customer references, and a design-approved electrical networking plan.

Technical Specifications & Requirements

  • Annual turnover requirement: ₹1 Crore over the last 3 financial years.
  • Authorized Agency certificate (MAF) from principal manufacturer required for furniture.
  • Submit data sheets/brochures for BOM furniture and provide sample items for each furniture category on tender submission.
  • 3-year comprehensive warranty on all items.
  • Prior experience: at least one order worth ₹50 Lakhs involving similar products, as authorized representative.
  • Provide customer references, PO copies, and contact details of installations.
  • Site survey with design and layout plans including networking/electrical work; upload approved copy signed by the in-charge engineer.
  • Project scope includes structured cabling and passive components from a single OEM.
  • Architectural 3D drawings approved by the in-charge engineer must be uploaded.
  • 22 items total; detailed BOM and BOQ entries to be submitted; samples requested.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; ensure readiness for standard EMD submission as per tender terms.
  • Delivery: 25% quantity variation allowed; delivery schedule tied to last date of original delivery order, with minimum 30 days extension where applicable.
  • Payment terms: Conditional on contract; ensure clarity in bid submission documents.
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, data sheets, and site survey approvals.
  • Warranty/Penalties: 3-year comprehensive warranty; ensure coverage specifics in bid; include sample submissions with acknowledgment.

Key Specifications

  • Furniture items: aluminium partition, library wooden bag rack, wall-mounted cloth hanger, executive table, wall panel, bookend, reception table, glass table, teak wood revolving chair, wooden partition, VIP dining table/chair, office almirah, 65 TV cabinet, etc.

  • IT/Network scope: structured cabling passive components from a single OEM; CCTV installation; VMS license; networking and electrical design in site survey

  • Warranty: minimum 3-year comprehensive warranty on all items; OEM authorization required; data sheets supplied for BOM

Terms & Conditions

  • 3-year comprehensive warranty required with OEM support

  • Single OEM for structured cabling and passive components

  • 25% quantity variation permitted during contract execution

Important Clauses

Payment Terms

Details to be provided in tender bid; ensure alignment with delivery milestones and potential advance against PO; confirm tax invoicing and GST applicability

Delivery Schedule

Delivery period can extend proportionally with increased quantity; minimum 30 days extension; extension calculations based on (additional/original quantity) × original delivery period

Penalties/Liquidated Damages

Penalty terms to be confirmed; ensure LD clauses aligned with delivery delays and quality failures; include performance-related penalties

Bidder Eligibility

  • Minimum annual turnover of ₹1 Crore in the last 3 financial years

  • Authorized OEM/MAF certificate for furniture

  • Experience in similar turnkey interior and IT systems projects with at least ₹50 Lakhs single order

  • Provide customer references, PO copies, and contact details

Past Similar Tenders (Historical Results)

5 found

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GEM

Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Aluminium Partition Aluminium Partition As per Specifications 750 sqmtr vijaykant1 90
2 Library Wooden Bag Rack Library Wooden Book Rack as per Specifications 6 nos vijaykant1 90
3 Wall Mounted Cloth Hanger Wall Mounted Cloth Hanger as per specifications 50 nos vijaykant1 90
4 Office Almirah Office Almirah as per specifications 100 nos vijaykant1 90
5 Mobile Barricade Mobile Barricade as per specifications 25 nos vijaykant1 90
6 STEEL KEY CABS STEEL CAB 12 nos vijaykant1 90
7 VIP Dining Tables VIP Dining Tables as per specifications 25 nos vijaykant1 90
8 VIP Dining Chair VIP Dining Chair as per specifications 50 nos vijaykant1 90
9 Wooden Partition Wooden Partition as per specifications 12 nos vijaykant1 90
10 Teak Wood Revolving Chair Teak Wood Revolving Chair as per specifications 2 nos vijaykant1 90
11 Wall Panel PVC thermal Insulated Panel For Walls per specifications 3,350 sqft vijaykant1 90
12 EXTENDABLE LADDER 36 ft 20 ft FOLDING AND 36 ft EXTENDABLE LADDER as per specifications 4 nos vijaykant1 90
13 BOOKEND BOOKEND as per specifications 1,000 nos vijaykant1 90
14 AC 2 Ton split AC as per specifications 2 nos vijaykant1 90
15 Executive Table Executive Table as per Specifications 20 nos vijaykant1 90
16 File Rack Wooden File Rack as per specifications 100 nos vijaykant1 90
17 Reception Table Reception Table as per Specifications 1 no vijaykant1 90
18 Glass Table Small Glass table with Iron rods 1 no vijaykant1 90
19 VMS License VMS As per specifications 100 nos vijaykant1 90
20 65 TV Sony 65 LED Smart TV and installation as per requirement 1 no vijaykant1 90
21 Network Connectivity Provisioning of OFC and Electrical Power connections to Camera 15 nos vijaykant1 90
22 CCTV Installation Installation and Commissioning 75 nos vijaykant1 90

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar projects and order value)

4

Financial statements (last 3 years)

5

EMD/Security deposit documentation

6

OEM authorization / MAf certificate for furniture

7

Data sheets/brochures for BOM furniture

8

3-year comprehensive warranty details

9

Customer references with PO copies and contact details

10

Site survey report, design/layout plans with in-charge engineer approval

11

Architectural 3D drawings approved by in-charge engineer

12

Sample submissions of each furniture item

Frequently Asked Questions

How to bid for Central Universities furniture and IT tender 2025?

Bidders must meet the ₹1 Crore turnover in last 3 years, provide MAf OEM authorization, data sheets for BOM items, 3-year warranty, and at least one ₹50 Lakh similar order. Include site survey designs, 3D drawings, and samples for each item with PO references and customer contacts.

What documents are required for furniture and cabling tender submission?

Submit GST and PAN, past financials, experience certificates, OEM authorizations, BOM data sheets, 3D architectural drawings, site survey approvals, customer references, and samples of every furniture item at submission; ensure 3-year warranty terms are defined.

What is the delivery extension policy for increased quantity in this tender?

The option clause allows up to 25% quantity increase; delivery time extends using (additional/original quantity) × original delivery period, minimum 30 days; extension aligns with extended delivery period and last delivery date.

Which standard or certification is required for furniture procurement?

An Authorized Agency Certificate (MAF) from the principal manufacturer is mandatory for furniture; ensure OEM certification accompanies bid submission and data sheets confirm BOM compliance.

What is required for the site survey and architectural drawings?

Prepare a networking and electrical layout with site survey approval, upload architectural 3D drawings, and secure in-charge engineer approval; ensure drawings reflect single OEM cabling and design alignment.

What is the warranty requirement for furniture and IT items?

Bidders must offer a minimum of 3 years comprehensive warranty on all items; specify coverage, response times, and spare parts availability within the submission.

What are the sample submission requirements for tender participation?

Submit samples of every furniture item at bid submission; acknowledgment of samples must be uploaded; ensure each sample is representative of BOM and OEM specifications.

Where can bidders find detailed BOM and architectural plans for this tender?

Detailed BOM and architectural plans should be included with the bid package; ensure 3D drawings and data sheets reflect the final approved design by the in-charge engineer.

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