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NHPC LIMITED Toner Cartridges Procurement Tender Siliguri West Bengal 2026 – ISI/AAA compliant Consumables

Bid Publish Date

08-Jun-2026, 11:09 am

Bid End Date

09-Jul-2026, 4:00 pm

EMD

₹9,000

Value

₹5,82,932

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Progress

Issue08-Jun-2026, 11:09 am
Corrigendum25-Jun-2026
AwardPending
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Quantity

47

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

Tender Overview

NHPC LIMITED invites bids for procurement of toner cartridges and printer consumables (PAC only) with an estimated value of ₹5,83,932.00 and EMD ₹9,000. The scope covers generic cartridge classes, suitable printer brands, color variants, and minimum yield details, with no fixed BOQ items. The opportunity is anchored in Siliguri, West Bengal, supported by standard vendor qualification terms and a flexible quantity clause up to 25% variant. The procurement emphasizes compliant suppliers and authorized dealer participation, with emphasis on documentary readiness and adherence to the contract delivery framework.

Technical Specifications & Requirements

  • Product class and type: Cartridge/Consumable (generic)
  • Printer/MF machines: Brand(s) compatibility not specified; cartridge is offered as suitable for multiple OEMs
  • Color/Model: Color of ink/toner and Model Number of OEM printer fields listed as generic placeholders
  • Yield: Minimum yield (pages) specified in generic form
  • Additional details: Multiple repetitions indicate standard cartridge categories and OEM model references; no concrete model numbers or IS/ISO standards specified
  • Delivery location and installation specifics are not enumerated; emphasis on qualification and alignment with PAC-only scope

Terms & Eligibility

  • EMD amount: ₹9,000; payment via DD/EFT acceptable, with DD payable to NHPC LIMITED, SILIGURI
  • Quantity option: purchaser reserves right to increase/decrease quantity by up to 25% during contract; extended delivery time formula: (additional quantity/original quantity) × original delivery period, minimum 30 days
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; hard copy to buyer within 5 days of bid end/opening; after award, DD for performance security within 15 days
  • Eligibility: bidder must be manufacturer (HP/Xerox) or authorized dealer with manufacturer authorization specific to the tender
  • Note: complete bid submission requires scope of supply and special conditions; ensure compliance with tender terms and co-ordination with PAC-only procurement

Key Specifications

  • Product/Category: Cartridge/Consumable for printers (generic)

  • Color options: Ink/Toner color specified as generic

  • Printer compatibility: Brand/model fields listed but not specified

  • Minimum yield: Page yield field present but not numerically defined

  • Model numbers: OEM printer and cartridge model numbers present but unspecified

  • Quality/standards: No explicit IS/ISO numbers mentioned

  • Warranty/AMC: Not specified

Terms & Conditions

  • EMD of ₹9,000; payment via DD/EFT to NHPC LIMITED, Siliguri

  • Quantity may vary ±25% with extended delivery time formula

  • Authorized dealer or manufacturer requirement with tender-specific authorization

Important Clauses

Payment Terms

EMD ₹9,000; DD or EFT; DD payable to NHPC LIMITED, Siliguri; hard copy submission within 5 days of bid end/opening; performance security via DD within 15 days after award

Delivery Schedule

Option clause allows up to 25% quantity variation; delivery timeframe calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Details not provided; implied reliance on standard GeM/NHPC terms; ensure compliance with delivery and performance benchmarks in contract

Bidder Eligibility

  • Manufacturer status: M/s HP/M/s Xerox or authorized dealer with manufacturer authorization for the tender

  • Tender-specific authorization valid through contract period

  • Financial capacity evidenced by audited statements and GST registration

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )

Authority Records

MINISTRY OF POWER

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 11

GeM-Bidding-9420161.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet Pro M403dn Printer, HP LaserJet Pro M403d Printer, HP LaserJet Pro M403dw Printer, HP LaserJet Pro M403n Printer, HP LaserJet Pro MFP M427dw Printer, HP LaserJet Pro MFP M427fdn Printer, HP LaserJet Pro MFP M427fdw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 28X Blk Contract LJ Toner Cartridge-CF228XC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Historical Data

Required Documents

1

Extract BIDDER SUBMISSION documents from Terms and Conditions ONLY

2

GST certificate

3

PAN card

4

Experience certificates

5

Financial statements

6

EMD/Security deposit documents

7

Technical bid documents

8

OEM authorizations or authorized dealer certificates

Corrigendum Updates

1 Update
#1

Update

25-Jun-2026

Extended Deadline

02-Jul-2026, 4:00 pm

Opening Date

02-Jul-2026, 4:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for NHPC toner cartridges tender in Siliguri 2026

Bidders must submit GSTIN, PAN, cancelled cheque, EFT mandate, and EMD ₹9,000 via DD or online. Authorization from the printer OEM (HP/Xerox) is mandatory if not bidding directly as manufacturer, and delivery terms allow up to 25% quantity variation at contracted rates.

What documents are required for NHPC cartridge procurement in Siliguri

Submit GST certificate, PAN card, cancelled cheque, EFT mandate, and EMD proof; provide manufacturer authorization if not a direct manufacturer; include financial statements and experience certificates to demonstrate capability for PAC-only consumables procurement.

What are the delivery terms for NHPC toner procurement 2026

Delivery periods can extend when quantity increases up to 25%; additional time is computed as (additional quantity/original quantity) × original delivery period with a minimum of 30 days; ensure timely supply under PAC-only scope.

What is the EMD amount for the NHPC cartridge tender in Siliguri

The EMD is ₹9,000; acceptable submission forms include account payee DD or online payment; scanned proof must accompany bid, with hard copy sent within 5 days post bid end/opening.

Which brands are eligible for NHPC printer consumables in this tender

Bidders must be the original manufacturer (HP/Xerox) or an authorized dealer with tender-specific authorization from the manufacturer; generic cartridge categories are listed without fixed OEM restrictions.

What are the key eligibility criteria for NHPC toner bid 2026

Eligibility includes manufacturer or authorized dealer status, valid GSTIN and PAN, demonstrated experience in similar consumables supply, and ability to meet the PAC-only procurement scope with documentary readiness and delivery capabilities.

How to submit performance security for NHPC contract

Submit an Account Payee Demand Draft as performance security or provide a PBG as per GeM GTC; after contract award, scanned DD copy can be uploaded and hard copy delivered within 15 days.

What are the payment terms for NHPC printer consumables contract

Payment terms specify advance/ Milestone depending on contract; Emphasize EMD submission, with final payment tied to delivery acceptance; ensure compliance with NHPC payment terms and EFT/DD processes.

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