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Western Railway A3 Size Multifunction Printer Tender Ahmedabad Gujarat 2026 - ISO/IEC 24734, 3+ Years Onsite Warranty

Bid Publish Date

08-Jul-2026, 5:57 pm

Bid End Date

15-Jul-2026, 10:00 am

Location

AHMADABAD , GUJARAT
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Progress

Issue08-Jul-2026, 5:57 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM alignment: bidder must adhere to attached specification document and any OEM authorization requirements if specified
  • • Technical standards: ISO/IEC 24734 printing performance measurements; on-site warranty terms
  • • Special clauses: option clause allows ±25% quantity changes during and after award with adjusted delivery timelines
  • • Eligibility: proven experience supplying MFPs to government or railway sectors; capability to install and service on-site
  • • Warranty/AMC: specify on-site warranty period and potential extended warranty terms beyond standard
  • • Penalties/Delivery: delivery timelines governed by original order date; extended period rules apply

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Western Railway, part of Indian Railways, seeks A3 Size Multifunction Printer (MFP) in Ahmedabad, Gujarat. The procurement scope centers on general hardware with printing, copying, scanning capabilities, and on-site warranty. The bid allows up to 25% quantity variation during contract; delivery timelines adjust via a formula linked to original orders. The assignment emphasizes ISO/IEC compatibility and standard MFP functions, with a focus on robust paper handling and reliable connectivity to support railway operations. This tender requires bidders to align with the buyer’s option clause while meeting baseline performance and service expectations.

Technical Specifications & Requirements

  • Product category: A3 Size Multifunction Printer (MFP) with printing, scanning, and copying
  • Printing performance metrics: minimum speeds per ISO/IEC 24734 for A4 plain paper (laser/LED vs inkjet), monochrome and colour; duplex printing/copying capability
  • Hardware features: RAM size, storage capacity, original document feeder type, number of main paper trays, bypass tray, and connectivity options (USB, Ethernet, wireless)
  • Warranty: On-site warranty (in years) and potential extended warranty terms beyond standard coverage
  • Document handling: duplexing and two-sided capabilities for print/copy; document feeder and tray configurations
  • Compliance expectations: general requirements for compatibility with standard office environments and potential OEM/brand considerations
  • Delivery scope: installation support and site readiness at Ahmedabad location, with option-driven quantity adjustments

Terms, Conditions & Eligibility

  • EMD/Security: specifics not disclosed; bidders should anticipate standard EMD submission per Railways terms
  • Delivery timeline: delivery period linked to original order date; extended time rules apply with minimum 30 days
  • Payment terms: typical government procurement norms; exact schedule not provided
  • Qualification: experience in supplying MFPs or equivalent IT hardware to government bodies; ability to meet option clause
  • Documentation: GSTIN, PAN, experience certificates, financial statements, OEM authorization (if required), and technical bid documents
  • Discretionary clauses: quantity variation up to 25% during contract and currency of contract; adherence to attached specification documents

Key Specifications

  • Product category: A3 Size Multifunction Printer (MFP)

  • Printing technology and performance metrics per ISO/IEC 24734

  • Original Document Feeder type and number of main paper trays

  • Bypass tray availability

  • Connectivity: USB, Ethernet, and wireless options

  • On-site warranty period and potential extended warranty

  • Duplex printing/copying capability

Terms & Conditions

  • Quantity variation up to 25% during contract with proportional delivery adjustments

  • Delivery periods commence from the last date of original delivery order

  • On-site warranty requirement with possible extended warranty over standard terms

Important Clauses

Payment Terms

Details not disclosed; bidders should align with standard government procurement payment schedules and ensure compliance with on-site warranty terms.

Delivery Schedule

Delivery period starts after original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; bidders should assume standard L.D. terms for late delivery and non-compliance per Railways norms.

Bidder Eligibility

  • Proven experience supplying A3 MFPs to government or large institutional buyers

  • Ability to provide on-site installation and support within Gujarat

  • Compliance with OEM authorization requirements (if applicable)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Ahmadabad

Delivery Pincodes

380019

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Sanjeev Kumar380019,Senior Material Manager, Diesel Shed, Sabarmati.AhmadabadGujarat380019115-

Authority Records

MINISTRY OF RAILWAYS

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Documents 4

GeM-Bidding-9578555.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Hardware Configuration RAM Size (MB) 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP procurements

4

Financial statements or bank statements demonstrating financial stability

5

EMD documents as per railways T&Cs

6

Technical bid documents confirming specifications compliance

7

OEM authorization or dealer/ distributorship proof (if required)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for A3 MFP tender in Ahmedabad with Western Railway?

To bid, prepare GST, PAN, and experience certificates, plus OEM authorization if required. Ensure A3 MFP meets ISO/IEC 24734 speeds and duplex capability, and submit the technical bid with unit prices and warranty terms. The option clause allows ±25% quantity changes.

What documents are required for the Western Railway A3 MFP tender 2026?

Required documents include GST registration, PAN, experience certificates for similar procurement, financial statements showing stability, EMD documents, technical compliance certificates, and OEM authorization if applicable. Ensure submission aligns with T&Cs and bidder eligibility criteria.

Which standards and performance metrics apply to the MFP bid?

Bidders must address ISO/IEC 24734 performance metrics for A4 and A3 sizes, including monochrome and color speeds, and confirm duplex printing/copying capability. On-site warranty and potential extended warranty terms should also be specified.

What is the delivery timeline structure for quantity variation?

Delivery timing follows the original delivery order. If quantity increases, the additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is required for OEM authorization in this tender?

If the tender requires OEM authorization, bidders must submit manufacturer-issued authorization proving the bidder’s right to supply and service the MFPs, along with technical conformity and warranty commitments.

How is payment terms typically structured for rail tendered MFP supply?

Railway tenders generally follow standard government payment terms—submission, verification, and payment on completion or after delivery, with potential milestone payments. Exact terms will be in the official contract; ensure compliance during bid submission.

What are the on-site warranty expectations for the MFPs?

Bidders must specify on-site warranty duration in years and the scope of service. Extended warranty terms beyond standard coverage should be clearly outlined, including response times and spare parts availability for Ahmedabad installations.

What is the scope of quantity variation under the contract?

The buyer may increase or decrease the quantity by up to 25% at award and during the currency of the contract. Suppliers must adjust delivery schedules accordingly without compromising performance and price as per the contracted rates.

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