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Northern Railway Window AC ISI IS 1391 Part 1 2026 Lucknow Procurement

Bid Publish Date

23-Feb-2026, 2:46 pm

Bid End Date

05-Mar-2026, 3:00 pm

Value

₹2,28,886

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue23-Feb-2026, 2:46 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Bid Type

Single Packet Bid

Categories 2

AIR CONDITIONER WINDOW

Tender Overview

Northern Railway invites bids for Unitary Air Conditioners (Window AC) ISI Marked to IS 1391 (Part 1), aimed at the Lucknow, Uttar Pradesh location. Estimated value is ₹228,886, with no BOQ items listed. Key commercial conditions include an option clause allowing up to 25% quantity fluctuation at contracted rates, and a delivery timeline linked to the original order with extensions calculated per the clause. Invoices must be in the consignee name with GSTIN, and GST payment proof uploaded on GeM. For imported units, the OEM or authorized seller must have a registered Indian office for after-sales service. Post-delivery inspection is performed at the consignee site, and service centers must be established in the consignor’s state within 30 days of award, with a dedicated toll-free support line. OEM warranty certificates are required at delivery.

Technical Specifications & Requirements

  • Category: Performance parameters – Size of Air Conditioner and Compressor Type per BEE Star Rating Label
  • Nominal Capacity: specified in tons (exact value not disclosed)
  • Classification By Function: as per standard procurement category
  • BEE Star Rating: compliance required; ISI marked to IS 1391 (Part 1)
  • Delivery & Installation Scope: aligns with delivery period and warranty terms; post-installation commissioning may be included where stated
  • Quality & Compliance: products must meet ISI and BEE labeling requirements; OEM warranties to be provided

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in available data; bidders must prepare per standard GeM terms
  • Delivery Timeline: as per original delivery order; option to extend up to 25% quantity with extended delivery period calculations
  • GST & Invoicing: invoices to be raised in consignee name with GSTIN; upload GST invoice and GST portal payment screenshot on GeM
  • After-Sales & Service: functional service centers in each consignee state; establishment within 30 days of award; dedicated toll-free service line
  • Warranty: OEM warranty certificates required at delivery; warranty period as per ISI-based product specifications
  • Inspection: post-receipt inspection at consignee site; pre-dispatch inspection NA unless selected
  • OEM Import Rule: imported units require Indian office for service support
  • Documentation: submission of OEM authorizations and technical compliance certificates as applicable

Key Specifications

  • Product category: Unitary Air Conditioner (Window AC) ISI Marked

  • Standards: IS 1391 (Part 1); BEE Star Rating Label requirements

  • Performance: Size of Air Conditioner; Nominal Capacity (in Tons); Compressor Type

  • Quality: ISI marking and BEE labeling; OEM warranty certificates

  • Warranty: As per product specification; site installation/commissioning if included

  • Service: Indian registered office for after-sales service; state-wise service centers

Terms & Conditions

  • Option clause allows +/- 25% quantity change at contracted rates

  • Invoices must be GST-compliant in consignee name with GSTIN

  • Imported products require Indian OEM/authorized seller for after-sales service

  • Post-receipt inspection conducted at consignee site; service centers within 30 days

  • OEM warranty certificates required at the time of delivery

Important Clauses

Payment Terms

Invoices to be raised in consignee name with GSTIN; GST payment proof uploaded on GeM portal

Delivery Schedule

Delivery period starts from last date of original delivery order; option to extend with calculation (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties not detailed in provided data; standard procurement terms apply per GeM

Bidder Eligibility

  • Proven experience supplying ISI marked window AC units to public sector or large enterprises

  • Demonstrated capability to establish service centers in required states within 30 days

  • OEM authorization and Indian office presence for after-sales support

Documents 4

GeM-Bidding-9017160.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Size of Air Conditioner Medium [suitable for room area between 130-180 sq. ft.]
Performance Parameters Compressor Type as per BEE Star Rating Label Inverter - Variable Speed
Performance Parameters Nominal Capacity of Air Conditioner (in Ton) 1.3 Ton - 1.7 Ton
Performance Parameters Classification By Function Cooling Only
Performance Parameters BEE Star Rating 5 Star

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar AC supply/projects)

4

Financial statements (as per bidder's policy)

5

EMD documentation (if applicable per GeM terms)

6

Technical bid documents demonstrating ISI IS 1391 Part 1 compliance

7

OEM authorization / authorized seller certificate

8

Proof of registered Indian office (for imported products)

9

Post-sales service center details and toll-free contact information

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for ISI marked window AC tender in Lucknow 2026?

To bid, ensure ISI IS 1391 (Part 1) compliance, provide OEM authorization, and demonstrate Indian service center capability. Submit GST-compliant invoice plans, post-sales support details, and installation/commissioning capabilities. Include documentation for BEE rating and warranty certificates; comply with 25% quantity option terms.

What documents are required for Northern Railway AC tender in Lucknow?

Required documents include GST registration, PAN, experience certificates for similar AC supply, financial statements, OEM authorization, Indian office proof for imported units, service center proof in consignee state, and OEM warranty certificates; submit technical compliance with ISI and BEE ratings.

What are the technical specifications for the window AC in this tender?

Specifications cover Size, Nominal Capacity in Tons, Compressor Type per BEE Star Label, and overall BEE rating. Products must be ISI marked to IS 1391 (Part 1). Exact tonnage and compressor model details will be provided in the BOQ; ensure compatibility with standard installation at Lucknow sites.

What is the delivery period and extension terms for this GeM tender?

Delivery begins after the last date of the original order. The option allows up to 25% quantity change. If exercised, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may not exceed the original delivery period.

What are the GST invoicing requirements for this procurement?

Invoices must be issued in the consignee’s name with the consignee GSTIN. In GeM, upload scanned GST invoices and provide a GST portal payment screenshot. Ensure GST compliance at the time of bid submission to avoid payment delays.

What warranty and after-sales support are required for window AC units?

OEM warranty certificates must be submitted at delivery. Functional service centers must exist in each consignee state or be established within 30 days of award. A dedicated toll-free service number must be provided; after-sales support is crucial for contract fulfillment.

Are imported window AC units allowed and what is required?

Imported units are allowed only if the OEM or Authorized Seller maintains an registered Indian office for after-sales service. Submit an official registration certificate proving presence in India and after-sales capability, along with OEM authorization in the bid package.

What is the inspection process for acceptance of AC stores?

Post-receipt inspection occurs at the consignee site before acceptance. Pre-dispatch inspection is not mandatory unless specified in ATC. The nominated inspection agency for the buyer conducts the check, and acceptance depends on passing inspection per tender terms.

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