GEM

Shipping & Ports Department Andaman & Nicobar Cleaning, Sanitation Service Tender 2025

Bid Publish Date

21-Nov-2025, 1:46 pm

Bid End Date

15-Dec-2025, 3:00 pm

EMD

₹32,857

Value

₹16,42,836

Progress

Issue21-Nov-2025, 1:46 pm
AwardPending
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Quantity

12700

Bid Type

Two Packet Bid

Categories 6

TREATMENT OF DRINKING WATER DRINKING WATER SYSTEM DISINFECTION SERVICE BIOCIDE DRINKING WATER SUPPLY WATER TREATMENT PLANT

Tender Overview

The Shipping & Ports Department of the Andaman & Nicobar Administration seeks an outcome-based Cleaning, Sanitation and Disinfection Service for both indoor and outdoor areas, covering general cleaning (sweeping, mopping, dusting) and sanitation tasks. Estimated value: ₹1,642,836 with an EMD of ₹32,857. The contract targets a service provider with an office in the consignee state and capability to deliver across multiple locations within Andaman & Nicobar. This procurement emphasizes compliance with local regulatory evidence and flexible quantity/duration adjustments up to 25% during and after contract award. A unique feature is the Excess Settlement option allowing additional charges up to a defined percentage of item-level totals, subject to documentary support. The tender requires documentary evidence of establishment in the state (Labour Department certificate or GST registration) and provides NIC-based exemptions for certain Micro/Small Enterprises.

Technical Specifications & Requirements

  • Service: Outdoor and Indoor Cleaning, General Cleaning (Sweeping, Mopping, Dusting) and Sanitation/Disinfection (outcome-based).
  • Location: Andaman and Nicobar Islands; Office presence in the consignee state is mandatory.
  • Financials: Estimated value ₹1,642,836; EMD ₹32,857; Optional 25% quantity/duration adjustment.
  • Compliance: Documentary evidence of establishment in the state; NIC 05 digit codes exemptions for MSEs; no BOQ items specified.
  • Contractual terms: Excess settlement option; bid to declare applicability with supporting documents; office requirement to be demonstrated at bid submission.

Terms, Conditions & Eligibility

  • EMD ₹32,857; submission via specified mode; Exemption possible for MSEs with NIC codes (81210, 81299, 81300).
  • Availability of service provider office in the State of Consignee; documentary evidence required (Labour Dept Registration or GST in consignee state).
  • Quantity/duration adjustments up to 25% allowed at contract issue and post-issue.
  • Bidder must comply with local regulatory registrations; failure to provide evidence renders offer ineligible.

Key Specifications

    • Service scope: Indoor general cleaning (sweeping, mopping, dusting) and outdoor cleaning plus sanitation/disinfection (outcome-based)
    • Estimated contract value: ₹1,642,836
    • EMD: ₹32,857
    • Delivery/availability: Office in the State of Consignee; documentary evidence required
    • Excess settlement option: Additional charges allowed up to defined percentage with mandatory disclosures
    • Exemption eligibility: MSEs with NIC codes 81210, 81299, 81300 may qualify for EMD/turnover/experience exemptions

Terms & Conditions

  • Availability of office in the State of Consignee with documentary evidence

  • EMD amount and potential NIC-based exemption for eligible MSEs

  • Contract quantity/duration adjustment up to 25% during/after issue

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard govt terms subject to contract after award

Delivery Schedule

Not specified; bidders must await detailed work order with location-wise deliverables

Penalties/Liquidated Damages

Not specified; typical public cleaning contracts may include LDs for non-compliance

Bidder Eligibility

  • Office in the State of Consignee with documentary evidence

  • Eligibility for MSE NIC exemptions (codes 81210, 81299, 81300 for EMD/turnover/experience)

  • Experience in cleaning/maintenance contracts and demonstrated capability for indoor/outdoor sanitation

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Required Documents

1

GST Registration Certificate (state of consignee) or Labour Department Establishment Certificate

2

PAN Card

3

Experience Certificates for similar cleaning/maintenance contracts

4

Financial Statements (audited or provisional)

5

EMD payment proof (₹32,857) or NIC-based exemption documentation

6

Technical bid documents demonstrating service capability

7

OEM authorizations or qualifications (if applicable)

Frequently Asked Questions

How to bid for cleaning tender in Andaman and Nicobar 2025?

Bid preparation requires GST or Labour Dept establishment proof in the consignee state, PAN, financials, experience certificates, and EMD of ₹32,857 (or NIC exemption if eligible). Ensure the bid highlights the 25% quantity/duration flexibility and documents demonstrating state presence.

What documents are required for the cleaning services tender in Andaman?

Submit GST certificate or Labour Dept establishment, PAN, experience certificates for similar contracts, audited financials, EMD proof or exemption, technical bid, and OEM authorizations if applicable. Ensure in-state office evidence as per terms.

What are the key eligibility criteria for this cleaning contract in Andaman?

Provide in-state office documentary evidence, meet NIC exemptions if eligible (81210/81299/81300), show prior similar project experience, and demonstrate financial stability with required statements. Non-compliance may render the bid ineligible.

What is the estimated contract value for the Andaman cleaning tender?

The tender targets an estimated contract value of ₹1,642,836 with an EMD of ₹32,857. Bidders should plan resources to meet indoor and outdoor cleaning and sanitation scope within the quoted value.

When can contract quantity or duration be revised under this tender?

Contract quantity or duration may be revised by up to 25% at the time of contract issue and subsequently, with bidders obliged to accept the revised scope. Ensure flexibility clauses are reflected in the bid.

What is the excess settlement option in this cleaning tender?

Excess settlement allows additional charges up to a defined percentage of item-level totals, including addons, in invoices. Must declare applicability during invoicing with supporting documents; total invoice should stay within the permissible excess percentage.

What evidence is required to prove corporate presence in the consignee state?

Submit either the Labour Department Registration Certificate or the GST Registration Certificate issued in the consignees state. This evidences local presence and is mandatory to avoid bid disqualification.

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