GEM

Indian Army Air Conditioner Supply and Installation Tender Panchkula Haryana 2025 - Custom Bid for Services

Bid Publish Date

27-Nov-2025, 5:06 pm

Bid End Date

08-Dec-2025, 5:00 pm

Location

PANCHKULA , HARYANA

Progress

Issue27-Nov-2025, 5:06 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified; bidders should verify any OEM authorizations during bid submission.
  • • Technical standards: IS/ISO standards not explicitly listed; expect adherence to standard government AC installation practices.
  • • Special clauses: 25% quantity/duration variation allowed at contract issue and prior to issuance; excess settlement option for additional charges.
  • • Eligibility: Must be registered/empanelled with E-in-C's Branch, MoD (Army) / MES as of bid opening.
  • • Warranty/Support: Not specified; bidders should prepare for standard post-installation maintenance terms typical to government contracts.
  • • Penalties/LD: Not explicitly described; expect standard government LD provisions for delivery delays.
  • • Delivery/Installation: On-site installation in Panchkula, Haryana; coordination with Army facilities required.
  • • Documentation: Mandatory certificates and documentation must be uploaded; missing docs can lead to bid rejection.

Categories 2

AIR CONDITIONER SERVICES

Tender Overview

The opportunity pertains to the Indian Army, Department Of Military Affairs, for the supply and installation of air conditioners in Panchkula, Haryana. The procurement is categorized under Custom Bid for Services, focusing on turnkey AC systems including supply and on-site installation. While exact quantities and estimated value are not disclosed, the contract scope emphasizes reliable equipment, timely delivery, and compliant installation. Key differentiators include vendor registration with E-in-C's Branch, MoD (Army) and adherence to the buyer’s option clauses for quantity/duration variations up to 25%. The tender’s context centers on standard government procurement practices and secure project execution.

Technical Specifications & Requirements

  • Product/category: Air conditioner supply and installation for military premises in Panchkula, Haryana.
  • Scope: Supply of air conditioning units and on-site installation (no detailed BOQ items provided).
  • Documentation: Mandatory certificates and documents must be uploaded with bid per ATC/Corrigendum; non-submission risks rejection.
  • Registration: Bidders must be registered/empanelled with E-in-C’s Branch, MoD (Army) or Military Engineer Services as of bid opening.
  • Compliance: In absence of explicit specs, bidders should prepare for standard AC installation norms and service capability to support government installations.
  • Option clause: Quantity or duration may be adjusted up to 25% at contract issue; post-issue adjustments may also be allowed up to 25%.

Terms & Eligibility

  • EMD/financial: Specific EMD amount not disclosed; bidders must confirm per tender terms and submit accordingly.
  • Financial health: Bidder must avoid liquidation or bankruptcy; an undertaking to that effect is required.
  • Documentation: Upload all required certificates and documents specified in the bid document, ATC, and corrigenda.
  • Registration requirement: Only registered/empanelled bidders with MoD Army/MES will be considered for award; registration must be active at bid opening.
  • Payment and delivery terms: Detailed terms not disclosed; bidders should prepare for standard government terms and timely delivery expectations.

Key Specifications

  • Product/service: Air conditioner supply and installation for Indian Army premises in Panchkula, Haryana

  • Quantities: Not disclosed; bidders should anticipate unit pricing and installation scope

  • EMD/Value: Not disclosed; prepare to submit EMD as per bid terms

  • Experience: Demonstrated capability in government AC installation projects

  • Standards: Not explicitly specified; bidders should ensure adherence to general IS/ISO installation standards

Terms & Conditions

  • EMD amount and payment terms not disclosed; bidders must confirm and submit as per TCs

  • Registration with E-in-C's Branch, MoD Army/MES mandatory at bid opening

  • Quantity/duration adjustments up to 25% allowed at contract issue; extra charges for excess settlement permitted

Important Clauses

Payment Terms

No explicit payment terms provided in data; bidders should expect standard government payment upon completion and acceptance, subject to verification of documents and compliance.

Delivery Schedule

Delivery and installation likely required at designated Indian Army facilities in Panchkula; exact timelines not specified in data.

Penalties/Liquidated Damages

No explicit LD details provided; bidders should anticipate standard government penalties for delays and non-compliance.

Bidder Eligibility

  • Registered/empanelled with E-in-C's Branch, MoD (Army) / MES as of bid opening

  • No liquidation, bankruptcy, or court receivership status

  • Submission of all required bid documents including GST, PAN, and certificates

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar AC supply/installation projects)

4

Financial statements (audited if available)

5

EMD/Security deposit documents (as specified in terms)

6

Technical bid documents and compliance statements

7

OEM authorizations or dealership certificates (if required)

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the air conditioner tender in Panchkula with Indian Army?

Bidders must be registered with E-in-C's Branch, MoD (Army) or MES, upload GST, PAN, experience certificates, financial statements, and EMD, and comply with ATC/corrigendum. Ensure OEM authorizations if required and prepare for quantity/duration adjustments up to 25%.

What documents are required for the Indian Army AC tender in Haryana?

Required documents include GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD documents, technical bid, and OEM authorizations if applicable. Ensure submission aligns with bid terms and any corrigenda.

What are the eligibility criteria for AC supply and installation tender in Panchkula?

Eligibility includes active registration with MoD Army/MES, non-liquidation status, and submission of mandatory bid documents. Bid evaluators will verify documentation and prior government or large-scale installation experience.

What are the delivery expectations for air conditioner installation in Haryana?

Delivery and installation are expected at Indian Army facilities in Panchkula; exact timelines will be defined in the contract. Prepare for on-site installation coordination with military facilities and security clearances if required.

What standards or certifications are required for this AC tender?

Explicit standards are not listed; bidders should target IS/ISO-level compliance and, if applicable, OEM certifications. Ensure installation practices align with government procurement norms and facility safety requirements.

How is the payment term structured for the Army AC procurement in 2025?

Specific payment terms are not disclosed in the data; bidders should anticipate standard government terms, with acceptance-based payments post-installation and verification of QA/QC compliance per contract.

What is the role of the 25% option clause in this tender?

The buyer can adjust contract quantity or duration by up to 25% at contract issue and subsequently, with the bidder obliged to accept revised scope. Plan pricing and resource allocation accordingly.

Are OEM authorizations mandatory for this Indian Army AC bid in Haryana?

OEM authorizations may be required depending on the brand and model. Bidders should attach relevant authorization certificates or dealership letters as part of the technical bid to avoid rejection.

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