Government Tender Published for Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Pe in EAST SINGHBHUM, JHARKHAND

Q1: How to participate in the Department of Atomic Energy earth moving equipment tender in Jaduguda?
To participate in this tender, bidders must first register on the GeM portal (https://tenderai.in/services/gem-profile-registration). Once registered, gather all necessary documentation, including past performance certificates of similar equipment hiring contracts, company registration certificates (GSTIN, ESI, EPF, PAN), and local address proof. Carefully read the bid document, especially the technical specifications and eligibility criteria. Bidders should ensure their equipment meets the specifications outlined (Dozer D80 or equivalent). Prepare and upload the bid along with the required security deposit (EMD of ₹43,383) and supporting documents within the deadline (30th July 2025). It is advisable to review the official tender notice and communicate with the designated reporting officer for clarifications regarding scope and submission procedures.

Q2: What are the eligibility criteria for companies bidding for earth moving equipment hire in the Jaduguda project?
Eligible bidders must demonstrate experience in executing similar earth-moving or material handling equipment contracts within the last 7 years, with at least one contract of minimum value around ₹17.35 Lakhs or equivalent, or more. They should possess valid GSTIN, ESI, EPF registrations, and operational licenses for the local area (Jamshedpur/Ghatshila, Jharkhand). Companies must have an average annual turnover of at least ₹13.02 Lakhs over the last three financial years. MSE and startup companies benefit from purchase preferences and relaxed documentation rules, provided they submit appropriate proof through the GeM portal. Personal or inadequate documentation may disqualify bidders.

Q3: What technical specifications are required for the earth moving equipment in this tender?
The equipment must be a Dozer D80, BD80 BEML, or an equivalent model that meets the specified operational standards. It should be capable of working in two shifts per day, 8 hours per shift. The machine should be manufactured or registered as per the standards at the time of contract award. Fuel will be supplied free of cost by UCIL, and the equipment must be compliant with the Micro, Small, and Medium Enterprises (MSME) and Micro, Small Enterprises Initiative (MII) standards. The equipment must pass safety, environmental, and operational evaluations as specified in the tender.

Q4: How can small businesses and startups benefit from this government tender?
Small businesses and startups participating in this tender are eligible for purchase preferences under the government’s MSE policies. They may also be eligible for EMD exemption if they submit proper supporting documents online via the GeM portal. The policy aims to increase participation from MSMEs by offering relaxed eligibility requirements, faster processing, and preferential awarding of contracts within the specified margins (within 15% of L1 price). This not only helps small firms gain entry into government projects but also builds credibility for future contracts.

Q5: What are the financial and security guarantees required for this equipment hiring tender?
The approximate earnest money deposit (EMD) required is ₹43,383, payable via State Bank of India, valid for 18 months for the performance bank guarantee (ePBG). The ePBG should be 5% of the bid value and valid for 18 months. The bid security ensures commitment, and the substantial deposit acts as a financial safeguard for UCIL. Other guarantees or bonds are not explicitly specified beyond the EMD and performance security requirements. Bidders must ensure their financial standing and bank guarantees are in order before bid submission.

Q6: What is the bid evaluation process for this earth equipment hire contract?
Bids will be evaluated based on the total bid value submitted by the bidders. The evaluation process considers pre-qualification based on past experience, technical capability, compliance documentation, and financial strength. The evaluation sheet emphasizes total bid amount, with the lowest bid Typically receiving the highest consideration. Bidders must ensure their documentation is complete and their bid competitive. The process incorporates bid security, technical compliance, and past performance certificates to ensure eligibility and capability.

Q7: How does the government support MSE and startup participation in government tenders like this?
The government promotes MSEs and startups through purchase preferences, EMD exemptions, and simplified registration processes. MSEs, as defined in the Public Procurement Policy, can benefit from a margin of 15% above the lowest bid, which increases their chances of winning contracts. Additionally, online validation of credentials on the GeM portal streamlines eligibility verification. The policy aims to foster inclusive economic growth by providing emerging businesses affordable opportunities to participate in large-scale projects like the Jaduguda equipment hire tender.

Q8: What are the important documentation requirements for bid submission?
Bidders need to upload the following:

• Work orders or contracts of similar equipment hire projects completed in the past 7 years
• Client certificates or completion certificates
• Valid GSTIN, ESI, EPF, and PAN certificates
• Local address proof (excluding rental agreements)
• Bid Security deposit (EMD) receipt
• Technical specifications compliance document(s)
• Financial statements to prove turnover
• Optional: Documentation supporting MSE or startup status for benefits
  Ensure all documents are clear, valid, and uploaded before the bid deadline to avoid disqualification.

Q9: What are the key challenges bidders should consider before participating?
Participants must ensure their equipment meets the technical specifications and operational requirements. Proper registration on the GeM portal is essential for eligibility. Bid preparation should involve verifying past experience, financial health, and documentation authenticity. Also, logistics such as fuel supply, timely equipment availability, and maintenance are critical to meet the contract's operational standards. Bidders should factor in the contractual obligations, including adherence to safety standards, timely reporting, and potential contract extensions based on performance.

Q10: How can bidders leverage TenderAI services for this procurement?
TenderAI offers comprehensive support for government tender registration, document preparation, and bid management. For professional GeM registration, visit https://tenderai.in/services/gem-profile-registration. TenderAI also provides detailed company insights, project history, and bid optimization tools that enhance the chances of winning government contracts. Utilizing these services can simplify compliance, improve documentation quality, and ensure strategic positioning in competitive bidding processes like the Jaduguda earth moving equipment tender.