Mineral Exploration And Consultancy Limited Shahdol Madhya Pradesh Filter Spare Parts Tender 2026

Tender Overview

Mineral Exploration And Consultancy Limited (Shahdol, Madhya Pradesh 484001) invites bids for the supply of a broad category of automotive and hydraulic spares, including oil, diesel, air filters, hydraulic return filters, and belts. The BOQ references 24 items with multiple filter families and drive belts, indicating a comprehensive parts supply for fleet maintenance or plant equipment. The scope is strictly the supply of goods, with a notable option clause allowing quantity variation up to 25%, at contracted rates. Bid terms also emphasize GST responsibilities and an MSE purchase preference mechanism, where applicable, to eligible bidders. This procurement targets ensuring a steady availability of essential spare parts across diverse filter types and belts, aligned to maintenance cycles and service needs in Madhya Pradesh. A key differentiator is the inclusion of wide-ranging OEM-like parts (e.g., Donaldson, P551352) and multiple filter categories within a single tender, enabling consolidated procurement for a government or parastatal maintenance program.

Technical Specifications & Requirements

• Scope: Supply of spare parts including OIL FILTERS, DIESEL FILTERS, AIR FILTERS, HYDRAULIC FILTERS, V BELTS, FAN BELTS, and associated filter elements.
• Categories referenced: 3401544, 0330 R 010 PHC, 405, 404, 9451 424, 1457 431, H24 406, LF9028, HA494, C130/C132 belts, A47/A56/A55 belts, KDR 1000 hydraulic filters, P550388 hydraulic return, RE60021 filter element, DZ118286 oil filter, P181035 air filter, P551551 fuel filter, P558000 water separator, DONALDSON P551352.
• Brand/OEM context: Specific brand mentions (e.g., DONALDSON) imply OEM-compliant or equivalent high-grade components.
• Delivery/Scope note: Scope of supply is restricted to goods; no services or installation implied. 24 items indicated in BOQ with unspecified quantities.
• Compliance cues: GST considerations and bidder must upload GST/PAN/Cheque/EFT Mandate; MSE purchase preference applies under policy guidelines.
• Pricing mechanics: Quantity adjustments up to 25% before and during contract; delivery timelines tied to original delivery period with extension logic.
• Tender formality: Supplier to reflect all costs in the bid; GST reimbursement follows actuals or capped percentage as per policy.

Terms, Conditions & Eligibility

• EMD/Performance: Not specified in data; bidders should verify with tender portal.
• Delivery: Delivery period terms allow extension via option clause; calculated time formula provided, minimum 30 days.
• Financial health: Bidders must declare no liquidation or bankruptcy; provide undertaking.
• Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation requires submission of these documents.
• GST responsibility: Bidders must determine applicable GST; reimbursement as per actuals or applicable rate, whichever is lower.
• MSE Preference: Purchase preference for eligible MSEs; manufacturer status required to claim benefits; traders excluded for goods procurement.
• Scope of supply: Only supply of goods; no installation or services included in scope.