Panchayati Raj Department Uttar Pradesh IS 7761/IS 1883 Furniture Tender Bareilly 2025

Tender Overview

The Uttar Pradesh Panchayati Raj Department invites bids for a furniture package located in Bareilly, Uttar Pradesh. Items include Chair (Without Wheels) for general purpose, Steel Bookcases conforming to IS 7761 (V2), Modular/Meeting/Centre Tables (V2), and Metal Shelving Racks (Adjustable) conforming to IS 1883 (V2). Estimated contract value is ₹13,93,00,000 with an EMD of ₹1,39,300. The procurement allows a quantity variation of up to 25% during contract execution. The bidder must ensure compliance with the referenced IS standards and deliver per the extended delivery framework. This tender requires alignment with the buyer’s option clause for order quantity adjustments and delivery timelines, ensuring seamless supply to the Bareilly district. The absence of BOQ items suggests generic furniture categories and standard installation expectations, with emphasis on standard-compliant steel fixtures and modular assemblies. The procurement context centers on public sector material provisioning for panchayat infrastructure using vetted OEMs or authorised dealers, with a focus on standardized quality and post-sale support.

Technical Specifications & Requirements

• Product categories: Chair (Without Wheels), Steel Bookcases (IS 7761 V2), Modular/Meeting/Centre Tables (V2), Metal Shelving Racks (Adjustable, IS 1883 V2)
• Standards: IS 7761 (V2) for steel bookcases; IS 1883 (V2) for adjustable shelving; emphasis on compliance to the specified BIS/IS marks where applicable
• Quantity/Value indicators: Estimated value ₹13,93,00,000; EMD ₹1,39,300; quantity variation up to 25%; delivery schedule to be determined by contract
• Delivery/ installation: Align to option clause; delivery period logic follows last date of original DO; ensure compatibility with modular assembly and site readiness
• OEM/Brand notes: Not explicit, but must match product names and IS compliance; bidder to demonstrate capability to supply standardized furniture with post-sale service
• Service/Support: Dedicated support channel and escalation matrix required from bidder/OEM; maintain toll-free or equivalent support access
• Documentation: Submit EMD/DD proof and ensure hardcopy delivery within 5 days of bid end/date opening

Terms, Conditions & Eligibility

• EMD: ₹1,39,300 via Demand Draft payable to Zila Panchayat Raj Adhikari, Bareilly, with scanned DD proof uploaded
• Option clause: Up to 25% quantity variation during contract; extended delivery time proportional to increase in quantity, minimum 30 days
• Delivery terms: Delivery period linked to original DO; extended period may apply under option clause; ensure delivery readiness for modular furniture
• Financial standing: Bidder must not be in liquidation or bankruptcy; upload an undertaking confirming this
• Support & escalation: Provide dedicated telefoon support and an escalation matrix for service
• Submission docs: GST, PAN, experience certificates, financial statements, OEM authorizations, technical compliance certificates; hardcopy DD delivered within 5 days