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Salem District Panchayats Desktop Computer and MFP Tender Tamil Nadu 2026 - IS 9001/IS 550/ISO Standards Compliant

Bid Publish Date

27-Jun-2026, 3:52 pm

Bid End Date

07-Jul-2026, 4:00 pm

Location

SALEM , TAMIL NADU

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Progress

Issue27-Jun-2026, 3:52 pm

AwardPending

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Quantity

Key Highlights

• Brand/OEM requirements: On-site OEM warranty and potential OEM authorization
• Technical standards: ISO 9001 certification for bidder or OEM; ISO/IEC 24734 performance metrics
• Special clauses: 25% quantity adjustment at award and during currency; installation included in price
• Eligibility: Three-year turnover requirement with audited statements or CA certificate
• Warranty: On-site warranty with optional extended warranty; service support via dedicated/toll-free number
• Penalties: Liquidated damages not explicitly specified; delivery extension mechanism defined
• Delivery/installation: Installation and commissioning included at no extra cost

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Salem District Panchayats in Tamil Nadu seeks procurement of Entry and Mid Level Desktop Computers, A4 and Legal Size Multifunction Printers (MFP), and related peripherals under a single supply contract. The tender implies non-BOQ scope with potential quantity adjustments up to 25% at contract award and during currency. No explicit unit quantities or total estimated value is disclosed. Key differentiators include on-site OEM warranty; installation and commissioning at no extra charge; and mandatory ISO 9001 certification for bidders or OEM. The procurement targets reliable, standard-compliant computing and printing solutions suitable for district-level administration. The terms emphasize flexible delivery and robust after-sales support, with a focus on standardization across devices to ensure compatibility with existing office workflows and document handling.

Key Specifications

Desktop computer category: Entry and Mid Level; processor and RAM details required
Storage: SSD/HDD capacity specifics to be provided by OEM
Printer category: A4 and Legal size MFP with auto duplexing, document feeder, tray configuration
Printing performance: ISO/IEC 24734 speeds for mono/color; A4 and A3 ranges
Warranty: On-site warranty; extended warranty option

Terms & Conditions

Quantity may increase/decrease up to 25% during contract; delivery time scales with added quantity
Bidder must show ISO 9001 certification; OEM authorization may be required
Installation and commissioning included; no separate installation charges

Important Clauses

Payment Terms

Payment terms not fully specified; typical procurement would include release on delivery/completion with possible milestones

Delivery Schedule

Delivery within original period; extended time proportional to added quantity, minimum 30 days

Penalties/Liquidated Damages

LD details not provided; standard penalties may apply for late delivery as per purchaser policies

Bidder Eligibility

Minimum three-year average annual turnover with supporting audited statements or CA certificate
ISO 9001 certification for bidder or OEM
Dedicated/toll-free service support capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Computer Printer (V2) (Q2)

Authority Records

PANCHAYATI RAJ DEPARTMENT

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Documents 6

GeM-Bidding-9528407.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
PROCESSOR	Description of Stores	Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR	Computer Type	Mid Level
PROCESSOR	Processor Number	AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM	Factory Pre-loaded Operating System by Desktop OEM	Window 11 Professional
MEMORY (RAM)	RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System)	16, 32 Or higher
STORAGE	Type of Storage Installed with the System	NVMe-SSD
STORAGE	SSD - Storage Capacity (in GB)	512, 1024, 2048 Or higher
STORAGE	HDD - Storage Capacity (in GB)	0 as SSD only Installed Or higher
Monitor	Availibility of Monitor	Yes as per IS 13252 (Part 1)
Monitor	Screen Size (in CMs)	58.1 - 63 (22.87" - 24.8")
WARRANTY	On Site OEM Warranty (in Year)	3, 4, 5 Or higher

Item #2 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Inkjet
General Product Information	Type of Printing	Colour Or higher
General Product Information	Availability of Fax	No
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Connectivity and Reliability	Connectivity	USB Port, Wi-Fi
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black)
Generic	Paper Size	A4 and Legal, A3, A4 and Legal Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	No, Yes Or higher
Connectivity	Connectivity	USB Port

Item #4 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Inkjet
General Product Information	Type of Printing	Colour Or higher
General Product Information	Availability of Fax	No
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Connectivity and Reliability	Connectivity	USB Port, Wi-Fi
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

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Historical Data

Required Documents

GST registration certificate

PAN card and PAN details matching financial statements

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

OEM authorization letter (if bid includes OEM-specific products)

ISO 9001 certificate ( bidder or OEM )

Technical bid documents demonstrating compliance with described product categories

Service/support contact details including toll-free number

Any installation/commissioning certificates or warranties offered

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Salem District Panchayats desktop computer tender Tamil Nadu 2026?

Bidders must meet ISO 9001 criteria, provide turnover proof for last 3 years, submit GST and PAN, OEM authorization if applicable, and include installation/commissioning in the bid price. Ensure 25% quantity variation readiness and on-site warranty terms are clearly stated.

What documents are required for the MFP and desktop bid in Salem?

Required documents include GST certificate, PAN card, audited turnover statements for 3 years, ISO 9001 certificate, OEM authorization (if applicable), service support contact details, and installation/commissioning certificates. Ensure ownership alignment across financials.

What are the technical specifications for printers and desktops in this tender?

Desktops should specify processor type, RAM size, storage (SSD/HDD), and pre-loaded OS from OEM. MFPs require auto duplexing, document feeder, main paper trays, connectivity, and on-site warranty; ISO/IEC 24734 speeds for A4/A3 and monochrome/color must be stated.

When is delivery expected if quantity is increased under option clause?

Delivery extension is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days; extension may be applied up to the original delivery period while exercising the option clause.

What are the eligibility criteria for turnover and financials in this bid?

Bidder must show three-year average turnover as per last completed financial years, supported by audited balance sheets or CA certificate; if the bidder was formed recently, turnover is considered from date of incorporation.

What warranty terms are required for successful bidders in Tamil Nadu procurement?

On-site warranty is required (years specified by tender); extended warranty options should be offered; service support should be available via a dedicated or toll-free number for timely resolution.

What is the scope of supply and installation in this tender?

Scope includes supply of goods plus installation and commissioning at the buyer's location; all related costs are included in the bid price; no separate installation charges payable by Salem District Panchayats.

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Documents 6

GeM-Bidding-9528407.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Salem District Panchayats Desktop Computer and MFP Tender Tamil Nadu 2026 - IS 9001/IS 550/ISO Standards Compliant

Key Highlights

Categories 2

Tender Overview

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 6

GeM-Bidding-9528407.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP),Computer Printer

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Chhattisgarh Housing Board Raipur Desktop Computers & A4/A3 Multifunction Printers Tender 2026 with ISI/ISO Standards

Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP)

Technical Specifications 4 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

🤖 AI-Powered Bidder Prediction

Required Documents

Frequently Asked Questions

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Explore More Opportunities

Unlock Tender Documents

Documents 6

GeM-Bidding-9528407.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9528407.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

GEM General Terms and Conditions Document