TenderDekho Logo
GEM

Gujarat Urja Vikas Nigam Limited Bhavnagar File/Folder (V3) Tender Binding File/Folder Specifications 2026

Bid Publish Date

03-Jan-2026, 4:54 pm

Bid End Date

13-Jan-2026, 5:00 pm

Location

BHAVNAGAR , GUJARAT

Progress

Issue03-Jan-2026, 4:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

500

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 25% quantity option clause for both initial and in-currency adjustments
  • • Advance sample approval required within 5 days of contract award, with 5-day modification window
  • • Delivery timing linked to last date of original delivery order; potential extended time rules defined
  • • Scope limited to supply of Goods (no installation or services) for File/Folder (V3)
  • • General physical specs to be confirmed: binding mechanism, material, closure type, size compatibility, pockets, GSM, color
  • • No BOQ items available; no explicit EMD or estimated value disclosed
  • • Brand/OEM requirements not specified; broad supplier eligibility implied
  • • Penalties and detailed payment terms not fully provided in available data

Tender Overview

Organization: Gujarat Electricity Board (geb) - Gujarat Urja Vikas Nigam Limited (GUVNL), Bhavnagar, Gujarat 364001. Procurements focus on File/Folder (V3) with binding mechanism, covering general physical specs such as material, closure type, size compatibility, cover design, pockets, GSM, and color. Scope indicates purchase of goods only, with no BOQ items listed and no explicit estimated value or EMD amount published. A key differentiator is the explicit option clause allowing up to 25% quantity variation during and after contract, with delivery timing tied to the last delivery order date. A mandatory advance sample process governs bulk manufacturing readiness, including a 5-day window for sample approval and potential modifications prior to bulk supply.

Technical Specifications & Requirements

  • Product/Service Name: File/Folder (V3)
  • Categories/Attributes: binding mechanism, file/folder material, closure type, size compatibility, cover design, pockets, GSM of board, color
  • Delivery/Scope: inclusive of all cost components for supply of goods; no installation services
  • Sample Clause: advance sample submission within 5 days of award; approval or modification list within 5 days; bulk supply per approved sample; delay in buyer approval may extend delivery without LD; non-conforming samples may trigger rejection or termination
  • Quality/Compliance: general standards referenced are not explicitly stated; emphasis on conformance to contract specifications and buyer approvals
  • Brand/OEM: not specified; no explicit brand requirements
  • Testing/Warranty: not specified in available data

Terms, Conditions & Eligibility

  • Quantity adjustments: purchaser may increase/decrease up to 25% of bid/contract quantity; extended delivery time rules apply with minimum 30 days
  • Delivery terms: delivery period tied to original last delivery order date; extension calculations specified
  • Payment terms: not specified in provided data
  • EMD/Financials: EMD amount not disclosed; no explicit financial milestones
  • Documentation: submission of samples prior to bulk supply; advance sample requirements described
  • Penalties: LD clauses not detailed; potential contract termination for major sample deviations
  • Eligibility: general vendor qualification not fully listed; focus on ability to supply File/Folder goods and comply with the sample process

Key Specifications

    • Product: File/Folder (V3) with binding mechanism
    • Material: Not specified; must be confirmed in bid submission
    • Closure: Not specified; to be defined in contract specs
    • Size compatibility: Not specified; confirm standard sizes
    • Cover design: Not specified; include design requirements
    • Pockets: Number of pockets to be determined by BOQ/AI
    • GSM/Board: GSM of cardboard/duplex/mill board; exact value to be defined
    • Color: Not specified; bidders to propose compliant color options

Terms & Conditions

  • Option Clause: up to 25% quantity variation during/after contract at contracted rates

  • Advance sample: submit within 5 days; buyer approval or modification within 5 days

  • Delivery: timing linked to original last delivery order date; potential extensions with calculation

  • Scope: only supply of goods; no installation/work services

Important Clauses

Delivery Extension Calculation

Additional delivery time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend to original delivery period

Advance Sample Approval

Successful bidder submits 1 sample within 5 days; buyer approves or lists modifications within 5 days; bulk supply to follow per approved sample

Sample Non-conformance

Major deviations may trigger fresh samples or contract termination with notice

Bidder Eligibility

  • Capability to supply File/Folder (V3) goods meeting binding, material, GSM, and color requirements

  • Compliance with sample approval process and contract specifications

  • Financial viability to withstand 25% quantity variation and potential extended delivery timelines

Past Similar Tenders (Historical Results)

5 found

Ratlam District Police Plain Copier Paper Tender ISI Marked IS 14490 Madhya Pradesh 2025

Ratlam District Police

RATLAM, MADHYA PRADESH

Posted: 30 December 2025
Closed: 9 January 2026
GEM

Markin Cloth (V2),Cleaning Duster (V3),Cleaning Duster (V3)

Armed Forces Tribunal

DEHRADUN, UTTARAKHAND

Posted: 6 January 2026
Closed: 9 January 2026
GEM

State Bank Of India Safes (V3) ISI Marked to IS 550 Tender Rangareddi Telangana 2026

State Bank Of India (sbi)

Rangareddi, TELANGANA

Posted: 5 January 2026
Closed: 8 January 2026
GEM

Nagarpalika Backhoe Loaders Tender Gujarat Sabarkantha 2025 V3 Q2 - 25% Quantity Variation & 126000 EMD

Nagarpalika

SABARKANTHA, GUJARAT

Posted: 23 December 2025
Closed: 8 January 2026
GEM

Centre For Development Of Advanced Computing Facial Tissue Papers Tender 2026 in Delhi-NCR - 100 Sheets Pack Size 20x18/20x20 cm

Centre For Development Of Advanced Computing (c-dac)

PUNE, MAHARASHTRA

Posted: 5 January 2026
Closed: 8 January 2026
GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism 2D Ring Binder File
GENERAL Material of File/Folder Cardboard / Duplex Board
GENERAL File/Folder Closure Type Open
GENERAL File/Folder Size Compatibility 21.5 cm × 35.5 cm (Legal), 21 cm x 29.7 cm (A4)
GENERAL Cover Design Plain
GENERAL Number of pockets in a File/Folder NA (In case of No pockets)
GENERAL GSM of Cardboard / Duplex Board, Mill Board or Paper board (GSM) 300, 380
GENERAL Color of File/Folder Black

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of file/folder products

4

Financial statements or solvency proving documents

5

EMD/Security deposit documentation (exact requirement not disclosed)

6

Technical bid documents detailing material, GSM, binding method, closure type, color

7

OEM authorizations or distributor certificates if applicable

8

Any prior contract performance certificates or supplier approvals

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the file folder tender in Bhavnagar Gujarat 2026

Bidders must submit GST, PAN, experience proofs, financials, and EMD documents with the technical bid. The tender requires advance sample submission within 5 days of award and approval within 5 days; ensure conformance to binding mechanism, material, GSM, and color specs. Delivery must follow the last order date with option clause details.

What documents are required for Gujarat file folder procurement 2026

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD documentation, technical bid detailing GSM and binding mechanism, and any OEM authorizations. Suppliers should provide sample designs and color options aligned with buyer criteria.

What are the key technical specifications for file folders in Bhavnagar

Specifications focus on binding mechanism, file/folder material, closure type, size compatibility, cover design, number of pockets, board GSM, and color. Exact GSM value and material are to be confirmed in the contract and must meet sample-approved standards before bulk supply.

When is the sample submission deadline for the Gujarat tender

Advance samples must be submitted within 5 days of award; buyer will approve or request modifications within 5 days. If buyer delays, delivery period may extend without liquidated damages, ensuring sample conformance prior to bulk manufacturing.

What are the payment terms for the Gujarat Bhavnagar file folder supply

Purchase terms specify supply of goods with no explicit payment schedule in the available data. Bid terms may follow standard government practice; bidders should confirm payment terms during contract finalization and document any advance/balance payment arrangements.

What is the scope of supply for the file folder tender in Gujarat

The scope is strictly the supply of file/folder goods (V3) with binding mechanism. No installation or services are included; samples and bulk supply must adhere to approved designs, with potential quantity adjustments up to 25% during the contract.

Similar Tenders

5 found

Police Department Uttarakhand Soap and Detergent Tender 2025 Bathing Soap IS 13498 IS 285 IS 4955

N/a

📍 ALMORA, UTTARAKHAND

Est: ₹34,000
⏰ Deadline: 3 months left
🛒 Type: Goods
View GEM

Bhakra Beas Management Board Tipper Dumper Tender 2026 BS VI 4x2 Box Body 6.5m3 117.7kW

Bhakra Beas Management Board

EMD: ₹93,738
⏰ Deadline: 5 weeks left
🛒 Type: Goods
View GEM

Portable Fire Extinguishers (V3) ISI Marked to IS 15683

Office Of The District Magistrate

📍 NORTH 24 PARGANAS, WEST BENGAL

EMD: ₹5.2 L
Est: ₹2.6 Cr
⏰ Deadline: 5 weeks left
🛒 Type: Goods
View GEM

Portable Fire Extinguishers (V3) ISI Marked to IS 15683

Office Of The District Magistrate

📍 NORTH 24 PARGANAS, WEST BENGAL

EMD: ₹10.1 L
Est: ₹5.1 Cr
⏰ Deadline: 5 weeks left
🛒 Type: Goods
View GEM

Backhoe Loaders (V3)

Bhakra Beas Management Board

EMD: ₹85,000
⏰ Deadline: 5 weeks left
🛒 Type: Goods
View GEM