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Commissionerate Of Rural Development Printer Tender Kerala Multifunction Printer (Print, Scan, Copy) 2026

Bid Publish Date

15-Jan-2026, 6:15 pm

Bid End Date

30-Jan-2026, 9:00 pm

Location

MALAPPURAM , KERALA

Progress

Issue15-Jan-2026, 6:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Tender Overview

The Commissionerate Of Rural Development (Local Self Government Department, Kerala) invites bids for a Multifunction Printer (Print, Scan, Copy). Scope includes printing, scanning and copying capabilities with simplex/duplex output, feeding, and connectivity features. While exact quantities and estimated value are not disclosed, the tender emphasizes adherence to technical parameters such as ISO/IEC 24734 print speeds and duplex functionality, suitable for government procurement in Kerala. A data sheet must align with offered product specifications, and OEM authorization is required where applicable. The blend of generic printing requirements and government procurement norms signals a formal, compliance-driven bid process with potential for quantity variation under option clauses.

Technical Specifications & Requirements

  • Product category: Multifunction Printer (Print, Scan, Copy)
  • Print technology: Generic (with specified performance per ISO/IEC 24734)
  • Print speed (A4 Mono/Colour): As per ISO/IEC 24734; exact figures to be provided by bidder
  • Print speed (A3 Mono/Colour): As per ISO/IEC 24734; exact figures to be provided by bidder
  • Auto duplex: Required for 2-sided printing/copier
  • Original document feeder: For scanning/copying; type to be specified by bidder
  • Main paper trays: Number to be specified by bidder
  • Connectivity: Required ports and interfaces to be disclosed by bidder
  • Paper handling: General category with emphasis on capacity and media types
  • Data Sheet: Must be uploaded and match technical parameters; mismatches may lead to rejection
  • Experience/Authentication: OEM authorization if bidders are distributors; maintainable service support
  • Standards: ISO/IEC 24734 performance measurement; ensure documentation reflects speeds and duplex capability

Terms, Conditions & Eligibility

  • EMD/Financials: Turnover criteria stated; submit audited statements or CA certificate indicating last 3 years turnover
  • Experience: Minimum 2 years manufacturing/supplying similar printing devices to government bodies; provide contracts as evidence
  • Manufacturer Authorization: If bidding through distributors, supply OEM authorization with contact details
  • Delivery/Option Clauses: Quantity may vary up to ±25% during contract; delivery period aligned to last delivery order date with proportional extension rules
  • Data Sheet: Required to verify alignment with product specifications; ensure no unexplained parameter mismatches
  • Documents: GST, PAN, experience certificates, financials, EMD/security deposit, technical compliance, OEM authorizations, and data sheet
  • Compliance: Bidder’s financial health and non-liquidity confirmation; no bankruptcy or liquidation proceedings
  • PPT/Terms: All terms must be met, including performance at contracted rates for any additional quantities

Key Specifications

    • Product: Multifunction Printer (Print, Scan, Copy)
    • Print technology: Generic; bidders must confirm actual technology in line with ISO/IEC 24734
    • Print speeds: Provide A4 Mono/Colour and A3 Mono/Colour speeds per ISO/IEC 24734
    • Duplex capability: Auto duplexing for printing and copying
    • Original Document Feeder: Specify feeder type for scanning/copying
    • Main paper trays: State number and capacity
    • Connectivity: List interfaces (USB, Ethernet, Wi-Fi, etc.) and supported protocols
    • Data Sheet alignment: Must match offered product specifications; mismatch may lead to rejection
    • Standards/Certification: IS/ISO references primarily ISO/IEC 24734 for performance metrics
    • OEM authorization: Required for distributors; include details

Terms & Conditions

  • Option clause allows ±25% quantity variation with contracted rates

  • Delivery period extends from last delivery order date

  • Bidder must provide OEM authorization if bidding via distributor

  • Data Sheet alignment with technical parameters is mandatory

  • Turnover and experience criteria require government-supply contracts

Important Clauses

Payment Terms

Not explicitly stated; bidder to align with standard government terms and provide milestones in bid

Delivery Schedule

Delivery period commences from last date of original delivery order; extended delivery time calculated with 30-day minimum

Penalties/Liquidated Damages

Not specified; standard tender LDs may apply per contract terms

Bidder Eligibility

  • 2+ years of government-supply experience for similar printers

  • Non-liquidation and non-bankruptcy status

  • Audited turnover for last 3 years meeting bid criteria

  • OEM authorization if bidding through distributors

Documents 4

GeM-Bidding-8845128.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

Experience certificates of government supply (2+ years) with contract copies

5

Data Sheet of the product offered

6

OEM authorization / Manufacturer authorization for distributors

7

Proof of non-liquidation or bankruptcy status (undertaking)

8

Technical bid documents and EMD/security deposit proof

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Kerala printer tender in 2026?

Bidders must submit GST, PAN, audited turnover for 3 years, experience certificates showing government supply, OEM authorization, and the product Data Sheet. Ensure ISO/IEC 24734 speeds are documented and that the Data Sheet matches the offered printer parameters. Include delivery schedule and option clause compliance in the bid.

What documents are required for government printer procurement in Kerala?

Required documents include GST certificate, PAN, last 3-year audited financials, turnover certificate, experience contracts with government bodies, OEM authorization, Data Sheet, and bid-specific EMD proof. Non-submission or mismatch of data sheet may lead to rejection.

What standards govern the printer speeds for this tender in Kerala?

Bids must reflect speeds per ISO/IEC 24734 for A4 and A3 in both mono and color modes. Exact numeric speeds should be provided by bidders, with duplex functionality confirmed. Ensure documentation demonstrates measured performance matching or exceeding standard test results.

What is the bidder eligibility criteria for government printer supply in Kerala?

Eligibility requires at least 2 years of manufacturing/supplying similar printers to government bodies, ongoing non-liquidation status, and minimum average turnover over the last 3 years as specified in the bid document. OEM authorization is required for distributors.

What are the delivery terms and quantity variation for this tender?

Option clause allows ±25% quantity adjustment at contract award, with delivery calculations based on original quantities and extended time proportional to the added quantity, with a minimum 30-day extension if needed.

How should OEM authorization be presented in the bid for Kerala procurement?

Submit an OEM Authorization Form/certificate detailing the OEM's name, designation, address, email, and phone, confirming authorized distributor/service provider rights to bid and support the offered printer model.

What is required in the Data Sheet for the printer bid in Kerala?

The Data Sheet must precisely reflect the offered printer's specifications, including print speeds per ISO/IEC 24734, duplex capability, feeder type, tray counts, connectivity, and supported media. Any mismatch may lead to bid rejection.

When will pricing terms and delivery expectations be clarified in this tender?

Pricing terms should align with contract rates for added quantities under the option clause; delivery timelines start from the last original delivery order date and can extend with calculated durations, ensuring minimum 30 days for extensions.

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