Indian Army Cartridge & Ink Set Tender 2026 India ISO 9001 25% Quantity Variations

Bidders must register, submit technical and financial proposals, provide ISO 9001 certification (bidder or OEM), and attend the mandatory pre-bid meeting with sample items for evaluation. Include OEM authorizations, product catalogs, and datasheets. The tender allows a 25% quantity variation and requires compliant delivery terms with samples for approval.

Required documents include GST registration, PAN, last 2–3 years of financial statements, experience certificates, EMD documentation (as per ATC), technical bid, OEM authorization, product catalogs, and ISO 9001 certificate. Include pre-bid meeting proof and sample submissions for each quoted item.

Items include Cartridge925A, Cartridge12A, Cartridge88A, Cartridge166A, Ink Set001/003, Toner NPG59, HP438DNA toner, and Drum Unit IR2224N. Specifications emphasize compatibility with listed models, supplier reliability, and conformity through pre-bid sample testing during technical evaluation.

Pre-bid meeting is mandatory; bidders must present samples of all quoted items for inspection and technical evaluation. Submit detailed technical specifications, catalogs, datasheets, and OEM authorizations. Failure to provide samples or incomplete specs may lead to disqualification by the Buyer Committee.

The purchaser reserves the right to increase or decrease the quantity up to 25% at contract placement and during currency at contracted rates. Additional time is calculated as (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

Bidder or OEM must hold ISO 9001 certification. The standard ensures quality management system compliance for supplied cartridges, inks, toners, and drum units. Documentation and samples must demonstrate adherence to quality requirements as part of the technical evaluation.

Delivery terms allow extension based on the option clause; the extension begins from the last date of the extended period. If the original delivery is under 30 days, the extension equals the original period; otherwise, 30-day minimum applies unless adjusted by the clause.

Failure to present samples or non-compliance with technical parameters leads to rejection or disqualification. The Buyer Committee’s decision on sample acceptance and technical conformity is final and binding for all bidders.