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Southern Railway LED Floodlight Luminaire Tender IS 10322 Part 5 BIS Scheme II Kerala 2026

Bid Publish Date

26-Jun-2026, 6:59 pm

Bid End Date

07-Jul-2026, 2:00 pm

Location

ERNAKULAM , KERALA
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Progress

Issue26-Jun-2026, 6:59 pm
AwardPending
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Quantity

40

Bid Type

Single Packet Bid

Key Highlights

  • • OEM or authorized distributor requirement with make/catalogue submission
  • • IS 10322 (Part 5/Section 5) conformance under BIS Scheme II
  • • 3-year warranty from final acceptance or after installation/commissioning
  • • GST invoice upload and GST portal payment proof on GeM
  • • Installation & commissioning scope included or separate as per ATC
  • • Service centers and after-sales support network in INDIA

Tender Overview

Southern Railway invites bids for LED Luminaire for Floodlight conforming to IS 10322 (Part 5/Section 5) under BIS Scheme II in Ernakulam, Kerala (682001). The scope covers the supply of goods for a floodlighting system with performance criteria including System Wattage and minimum LED luminaire system efficacy. Delivery site is the Senior Section Engineer, Electrical, Ernakulam South Railway Station. Bidders must ensure OEM or authorized distributor involvement and provide a 3-year warranty from final acceptance. The tender emphasizes inclusive pricing, with installation/commissioning (if in scope) at the consignee address. Unique clauses include mandatory GST-compliant invoicing via GeM and availability of after-sales service network in India.

Technical Specifications & Requirements

  • Performance Parameters: specify System Wattage (W) and minimum lumen-per-watt efficacy.
  • Standards/Certification: IS 10322 (Part 5/Section 5) conformance under BIS Scheme II; OEM brand validation and data sheet/catalogue submission required.
  • Warranty: 3 years from final acceptance or after installation completion; OEM warranty certificates to be provided at delivery.
  • Delivery/Installation Scope: supply-only or supply with installation as per ATC; installation/service centers must be within India with contactable details.
  • Documentation: GST invoice scan and GST portal payment confirmation required on GeM invoice; mandatory certificates and compliance documents.

Terms, Conditions & Eligibility

  • Warranty: 3 years from acceptance; include service/maintenance support across India.
  • OEM/Distributor: bids from OEM or authorized distributors only; catalogue/data sheet for offered make required.
  • GST Invoicing: upload GST invoice scan and GST payment confirmation on GeM.
  • Delivery Address: Ernakulam South Railway Station, Senior Section Engineer, Electrical, Ernakulam, PIN 682016.
  • Bid Documentation: submit all certificates/documents requested in Bid/ATC; non-submission risks rejection.
  • Service Network: provide details of service centers near consignee destinations.
  • Payment Terms: not explicitly stated in data; ensure GST-compliant billing and procurement processes per GeM norms.

Key Specifications

  • Product: LED Luminaire for Floodlight

  • Standards: IS 10322 (Part 5/Section 5) conformant; BIS Scheme II

  • Performance: specify System Wattage; minimum lumen/watt efficacy (lm/W)

  • Delivery: supply; installation/commissioning if in scope

  • Warranty: 3 years from acceptance or post-installation

  • Documentation: OEM data sheets, catalogue, compliance certificates

Terms & Conditions

  • 3-year warranty from final acceptance or post-installation

  • OEM or authorized distributor participation required

  • GST invoice upload and GST payment proof on GeM

  • IS 10322 compliance under BIS Scheme II mandatory

  • Delivery/installation to Ernakulam South Railway Station

  • Submit complete certificates/documents with bid

Important Clauses

Payment Terms

GST-compliant invoicing on GeM; payment confirmation via GST portal required

Delivery Schedule

Delivery/installation at Ernakulam South Railway Station as per ATC; timeline not explicitly stated

Penalties/Liquidated Damages

Not explicitly stated in provided data; ensure standardGeM/LCD terms in bid documents

Bidder Eligibility

  • Bidder must be OEM or an authorized distributor with valid authorization

  • Experience in supplying IS 10322 conformant LED luminaires is preferred

  • Service network in INDIA with local presence near major consignee locations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

LED Luminaire For Floodlight Conforming To IS 10322 (Part 5/Section 5) (V3) (Under BIS Scheme - II) (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9526009.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters System Wattage (in Watt) 50
Performance Parameters Minimum LED Luminaire System Efficacy (in lumen/watt) 100

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization letter (for non-OEM bidder)

4

Product catalogue/data sheet of offered make

5

Technical compliance certificates validating IS 10322 conformance

6

Financial statements (as required by procurement terms, if applicable)

7

Warranty certificates from OEM

8

Service center details near consignee destination

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for LED floodlight luminaire tender in Kerala

Bidders must be OEM or authorized distributors, submit OEM catalogues, IS 10322 compliance certificates, and provide a 3-year warranty. Upload GST invoice copies on GeM and attach GST payment confirmation. Ensure BIS Scheme II conformity and installation capabilities at Ernakulam South Railway Station.

What documents are required for LED luminaire supply bid in Ernakulam

Required documents include GST registration, PAN, OEM authorization, product catalogue/data sheet, IS 10322 conformance certificates, and service center details; include warranty certificates and financial statements if requested; upload GST invoice and GST payment proof on GeM.

What standards must LED floodlights meet for this tender in Kerala

Lights must conform to IS 10322 (Part 5/Section 5) under BIS Scheme II; ensure data sheet demonstrates lumen efficacy and system wattage clearly; submit OEM certification proving IS 10322 compliance and brand-specific test reports.

What is the warranty requirement for supplied LED luminaires

Bidder must provide a 3-year warranty from final acceptance or post-installation; OEM warranty certificates must be submitted at delivery; after-sales support and service center details within India are required.

When and where is installation expected for the floodlight luminaires

Delivery/installation is at the Senior Section Engineer, Electrical, Ernakulam South Railway Station, PIN 682016; installation timing aligns with ATC terms, with on-site commissioning if included in scope.

What are the GST invoicing requirements for GeM submission

Sellers must upload a scanned GST invoice and a GeM GST payment confirmation screenshot; ensure GSTIN is active and match the bidder's legal entity details for payment processing.

Who qualifies as an OEM or authorized distributor for this bid

Only bids from an OEM or authorized distributor offering the specified LED luminaire make are eligible; provide an official authorization letter and attach the product catalogue/data sheet for the offered brand.

What are the key delivery terms and after-sales support requirements

Key terms include delivery of goods to Ernakulam location, possible installation scope, and a nationwide after-sales service network; provide service center details near consignee destinations and a 3-year warranty with rectification commitments.

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