Custom Bid for Services - Repairing and Rewinding of 33KV HT Transformers
Western Coalfields Limited
CHHINDWARA, MADHYA PRADESH
Posted:
4 October 2025
Closed:
14 October 2025
GEM
GEM
Western Coalfields Limited Transformer Repair/Rewinding Services Tender Chhindwara Madhya Pradesh 3300V/415V 100KVA & 250KVA 2026
Bid Publish Date
01-Jun-2026, 5:45 pm
Bid End Date
11-Jun-2026, 6:00 pm
Value
₹2,29,392
Location
Progress
Issue01-Jun-2026, 5:45 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
Organization: Western Coalfields Limited, under Coal India Limited, seeks transformer repair/rewinding services for 100KVA and 250KVA units rated 3300V/415V at the Pench Area, CHHINDWARA, MADHYA PRADESH. Estimated value shown as ₹229,392. Scope includes service enhancements via a percentage variation clause up to 25% of contract quantity or duration. No BOQ items reported. The tender emphasizes flexible scope for lumpsum-type work with provider consent. This procurement targets dependable, GENC-level transformer maintenance for ongoing plant reliability. Unique clause enables bid adjustments and multiple security deposit options post-award.
Technical Specifications & Requirements
- Service category: Repairing / Rewinding of transformers for 100KVA and 250KVA at 3,300V / 415V.
- Voltage and capacity specifications clearly identify the two transformer ratings in scope.
- No detailed technical performance metrics or IS/ISO standards listed in the provided data.
- EMD not numerically specified; procurement permits diverse security deposits per GeM terms.
- Payment options include RTGS/online banking; successful bidder may submit PBG, DD, or FDR as security.
- Delivery/installation timelines are not specified in the available data; procurement allows scope expansion up to 25% with consent.
Terms, Conditions & Eligibility
- EMD/Performance Security options: PBG, DD in favor of WESTERN COALFIELDS LIMITED, PENCH AREA, or FDR; online RTGS payments accepted with proof within 15 days of award.
- Payment terms: Online transfer allowed; contract number and seller name must be indicated in transfer details.
- Quantity/Duration variation: Up to 25% increase/decrease allowed at contract issue and during execution; lumpsum scope can be adjusted with consent.
- Documentation scope implies compliance with GeM terms and supplier eligibility rules; no explicit start/end dates provided.
- No explicit delivery deadline; proceeds on acceptance of security and completion as per contract terms.
Key Specifications
-
Transformer repair/rewind service for 100KVA and 250KVA units
-
Voltage ratings: 3300V / 415V
-
Estimated contract value: ₹229,392
-
Security deposit options: PBG, DD, or FDR
-
Online payment permitted via RTGS; provide contract number and seller name in transfer
-
Variation up to 25% of contract quantity or duration
Terms & Conditions
-
EMD and security deposit flexibility with multiple acceptable formats
-
25% quantity/duration variation allowed at issue and during execution
-
RTGS/online payment acceptance with documentation submission within 15 days of award
Important Clauses
Payment Terms
Online RTGS/Internet banking payments are allowed; provide contract number and seller name in transfer; scanned proof to be uploaded within 15 days of award.
Delivery Schedule
No explicit delivery deadline provided in the data; scope may require timely service completion per contract terms and variation allowances.
Penalties/Liquidated Damages
No LD details specified in the available terms. The 25% variation clause implies flexibility; explicit penalties would be defined in the final contract.
Bidder Eligibility
-
Experience in transformer repair/rewind work for similar kVA ratings
-
Ability to submit acceptable EMD/security deposits (PBG/DD/FDR) per GeM terms
-
Compliance with online payment procedures and contract documentation
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Repairing / Rewinding of Transformers 100KVA and 250KVA 3300 volts (V)/415V
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 8
GeM-Bidding-9405728.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing relevant transformer repair/rewind work
4
Financial statements or solvency documents
5
EMD submission or acceptable security deposits (PBG, DD, or FDR)
6
Technical compliance certificates or OEM authorizations if applicable
7
RTGS/online payment proof (if used for security deposit)
8
Any additional GeM-specific forms or ATC documents (as uploaded by buyer)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid on transformer repair tender in CHHINDWARA MP 2026?
Bidders should ensure eligibility for transformer repair/rewind services for 100KVA and 250KVA units, submit GST and PAN, provide experience certificates, arrange EMD or approved security deposit (PBG/DD/FDR), and follow RTGS/online payment procedures. Verify variation clause up to 25% and attach OEM authorizations if required.
What documents are required for transformer service tender in MP?
Submit GST certificate, PAN, company registration, experience certificates for transformer rewinding, financial statements, EMD/security deposit proof, and technical bids. If using online payment as security, include payment proof and ensure contract number and seller name are shown in transfer details.
What are the security deposit options for this bid in MP?
Security can be provided as PBG, or a DD in favor of WESTERN COALFIELDS LIMITED, PENCH AREA, or a Fixed Deposit Receipt (FDR) pledged to the same entity. Scanned copies must be uploaded, with original hard copies delivered within 15 days of award.
Are there any quantity or duration changes allowed for this transformer project?
Yes. The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue, and during execution, subject to service provider consent for lumpsum contracts and 25% scope expansion with approval.
What are the voltage and capacity specs for the transformers in this tender?
The scope covers transformers rated 100KVA and 250KVA with voltage levels 3300V / 415V. No additional specification details are provided in the tender data; bidders should confirm exact terminal configurations during technical clarification.
What payment terms should bidders expect for this MP tender?
Payments are permissible via RTGS/online banking. The successful bidder must indicate the contract number and seller name in the transfer details and upload proof within 15 days of award; security deposits can be online or via DD/FDR.
What are the key eligibility criteria for transformer repair bidders in Madhya Pradesh?
Submit valid GST and PAN, show relevant transformer repair/rewind experience, provide financial solvency documentation, and meet GeM terms for bid submission. Demonstrate capability to handle 100KVA and 250KVA rewinding tasks and furnish required security deposits.
Where can bidders find the exact security and payment requirements for this bid?
Refer to the GeM-specified terms: EMD/bid securities, PBG, DD, or FDR options, RTGS payment, and 15-day submission window for hard copies. Ensure all deposit instruments name the buyer entity WESTERN COALFIELDS LIMITED, PENCH AREA.
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Documents 8
GeM-Bidding-9405728.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS