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State Institute Of Medical Education And Technology Desktop Computers Procurement Kannur Kerala 2026

Bid Publish Date

21-Feb-2026, 2:50 pm

Bid End Date

03-Mar-2026, 3:00 pm

Location

KANNUR , KERALA

Progress

Issue21-Feb-2026, 2:50 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Crucial: 25% quantity increase/decrease option at contract award and during currency, with delivery extensions calculated by (increased/original quantity) × original delivery period, minimum 30 days
  • • Critical: Functional Service Centre required in Kerala; establishment within 30 days if none exists, with payment contingent on documentary evidence
  • • Mandatory: Factory pre-loaded OS from Desktop OEM; IS/ISO certifications not explicitly listed; monitor availability and specified screen size to be defined in BOQ
  • • Warranty: On-site OEM warranty to be provided; duration not explicitly stated in data
  • • Delivery: Last-date-based extension approach; extended delivery period triggers if option clause exercised
  • • Eligibility: State-wide service capability and local presence for warranty support in Kerala
  • • BOQ: No items listed; bidders must infer standard desktop configurations and warranty terms

Tender Overview

Organization: State Institute Of Medical Education And Technology (SI-MET), Government Of Kerala. Product: Entry and Mid Level Desktop Computers (Q2). Location: Kannur, Kerala 670001. Estimated Value: Not disclosed; EMD: Not disclosed. Scope covers standard desktop configurations with pre-loaded OS from the OEM, RAM and storage capacities to be specified in BOQ, and monitor availability as applicable. Unique aspects include an option clause allowing ±25% quantity adjustment and a 30-day minimum extension rule if larger delivery windows are exercised. The tender emphasizes serviceability via a state-wide service center requirement and on-site warranty considerations, with mandatory establishment of a functional centre within 30 days if not present.

Technical Specifications & Requirements

  • Product category: Desktop computers (entry and mid-level).
  • Processor details: Category listed as PROCESSOR with computer type and processor number to be defined by OEM.
  • Operating System: Factory pre-loaded OS by Desktop OEM.
  • Memory: RAM size in GB to be installed as per configuration.
  • Storage: SSD and HDD capacities to be specified; exact GB values to be confirmed in BOQ.
  • Monitor: Availability of monitor; screen size in centimeters to be defined.
  • Warranty: On-site OEM warranty in years to be specified.
  • Delivery/Delivery Extensions: Option clause enables 25% quantity variation; delivery period adjustments follow last delivery order date with minimum 30 days extension.
  • The BOQ contains no items; bidders should anticipate standard desktop bundles with OEM warranties and local service support.

Terms & Eligibility

  • Service Centre Requirement: Functional service center in the state for carry-in warranties, or on-site warranty. If not present, establish within 30 days of award. Payment release upon documentary evidence of center functionality.
  • Delivery Timeline: To align with contracted delivery schedule and extended period rules when options are exercised.
  • Compliance: Bidders must comply with option clause, service and support terms, and establish required local presence for warranty and post-sales support.

Key Specifications

  • Product: Entry & Mid Level Desktop Computers (Q2)

  • Storage: SSD and HDD capacities to be specified in BOQ

  • Memory: RAM capacity to be determined by configuration

  • Operating System: Factory pre-loaded by OEM

  • Monitor: Availability and screen size to be defined (cm)

  • Warranty: On-site OEM warranty duration to be specified

  • Delivery: Option clause enabling ±25% quantity; delivery time extensions as per formula

Terms & Conditions

  • Delivery quantity may vary by ±25% with extended delivery period rules

  • Functional Service Centre must exist in Kerala or be established within 30 days

  • Payment released after submission of evidence of service capability and centre functionality

Important Clauses

Option Clause

Purchaser may increase or decrease ordered quantity up to 25% at contract placement and during currency at contracted rates; delivery period aligns with last delivery order date with minimum 30 days extension

Service Centre Availability

Bidder/OEM must have a Functional Service Centre in the state for carry-in warranty; otherwise establish within 30 days of award; payment contingent on documentary proof

Warranty

On-site OEM warranty required (or equivalent) as per product terms; specifics to be defined in BOQ

Bidder Eligibility

  • Proven experience supplying desktop computers to government or large institutions

  • Demonstrated ability to establish or operate a service center in Kerala within 30 days

  • Financial capability to meet EMD/security requirements and sustain contract obligations

Documents 4

GeM-Bidding-9024916.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Linux
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar desktop computer supply

4

Financial statements or solvency documents

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents and OEM authorizations

7

Proof of functional Service Centre in Kerala or plan to establish within 30 days of award

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for desktop computers tender in Kannur Kerala 2026

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documentation, and OEM authorizations. Ensure factory pre-loaded OS and on-site OEM warranty coverage. Establish or demonstrate a functional Kerala service centre within 30 days of award; the tender permits a ±25% quantity option with extended delivery rules.

What documents are required for desktop procurement tender in Kerala

Required documents include GST certificate, PAN card, company financials, experience certificates for similar desktop supply, OEM authorization, and evidence of a Kerala service centre or plan to establish within 30 days of award. EMD or security deposit documentation is also required per terms.

What are the technical specifications for desktop computers in this tender

Specifications cover processor category, computer type, RAM capacity, SSD/HDD storage, OS loaded, monitor availability and size, and on-site OEM warranty. Exact GB values and screen sizes are to be confirmed in the BOQ; processing and OS must come from OEM, not third parties.

When is delivery expected after contract award for Kerala desktops

Delivery timelines follow the last delivery order date with the option clause allowing up to 25% quantity changes. If extended, the additional time is calculated by (increased quantity/original quantity) × original delivery period, with a minimum 30 days extension.

What is the warranty requirement for the desktop bid in Kerala

The bid requires an on-site OEM warranty or equivalent coverage. Specific warranty duration will be defined in the BOQ; bidders must provide documentation proving OEM warranty terms and service support within Kerala.

How to establish a service centre for carry-in warranty in Kerala

If no service centre exists, bidders must establish one within 30 days of award and provide documentary evidence. Service centre must support Kerala locations; payment is contingent on proof of functional service capability and configuration.

What is the scope of the option clause in this tender

Purchaser may increase or decrease bid quantity by up to 25% at contract award and during currency. Delivery period will adjust based on the ratio of increased to original quantity, with minimum 30 days extension; performance and pricing remain at contracted rates.

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