Indian Army Vehicle Spare Parts Tender Baramulla Jammu & Kashmir 2025 – Automotive Filters & Gaskets
Bid Publish Date
14-Nov-2025, 8:09 pm
Bid End Date
26-Nov-2025, 9:00 pm
Location
Progress
Quantity
22
Category
Oil Filter Cartridge
Bid Type
Two Packet Bid
Categories
25
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for a bulk procurement of automotive spare parts, including Oil Filter Cartridge, Feed Pump Assy, Gasket, Gear Shift, Clutch Master Cylinder, Door Glass RH, Belt Water Pump, Relay Valve Front, Hand Brake Cable and related items. Location: Baramulla, Jammu & Kashmir – 193101 with an ormalized 16-item BoQ. The scope covers procurement of multiple vehicle components across stated categories, intended to support troop mobility and maintenance. The tender includes an option clause allowing quantity adjustments up to 25% during or after bid award at contracted rates, and a potential extension of delivery time as per the formula defined. Distinctive terms include a Defence Food Specification warranty reference and post-acceptance sampling rights by CFL/FIU, ensuring conformance to stated DFS parameters. The contract structure emphasizes compliance, delivery sequencing and flexible quantities within the permitted range.
Technical Specifications & Requirements
- Product names from the BoQ: Oil Filter Cartridge, Fuel Filter, Fuel Feed Pump, Gasket, Gasket Cylinder Head, Sealing Gasket, Gear Shift, Clutch Master Cylinder, Assy Release Bearing, Door Glass RH, Belt Water Pump, Relay Valve Front, Hand Brake Cable, Bush Brake, etc.
- Delivery scope: 16 total items; precise quantities not disclosed in the data.
- Warranty framework: As per Defence Food Specification attached; warranty period defined therein and defect-free performance across climate and storage conditions.
- Quality and sampling: CFL/FIU sampling upon stock dispatch; supplier must provide representative material on three working days’ notice for testing.
- Conditions: Option to increase/decrease quantity up to 25%; delivery period adjustments based on extended period calculations.
- Standards/ Compliance: DFS conformity obligations; no explicit technical standards enumerated in the data.
Terms, Conditions & Eligibility
- EMD details: Not disclosed in the provided terms; bidders should anticipate an EMD as per standard Defence procurement practice.
- Delivery: Delivery timing is linked to original delivery order and any extended period under the option clause; minimum delivery windows will apply per contract.
- Warranty and quality: Goods shall conform to Defence Food Specification; post-acceptance sampling rights exist; supplier must address DFS deficiencies within warranty period.
- Documents: Submission must include GST registration, PAN, experience certificates, financial statements, EMD document, OEM authorizations, and technical bid documents per terms.
- Eligibility: Compliance with DFS stipulations, ability to supply multiple automotive components, and readiness to permit sampling and verification.
- Penalties: Liquidated damages and vendor obligations to meet DFS quality standards as tested by CFL/FIU may apply in case of non-conformance.
Key Specifications
-
- Product names: Oil Filter Cartridge; Feed Pump Assy; Gasket; Gear Shift; Clutch Master Cylinder; Assy Release Bearing; Door Glass RH; Belt Water Pump; Relay Valve Front; Hand Brake Cable; Bush Brake; Fuel Filter; Fuel Feed Pump; Sealing Gasket; Gasket Cylinder Head
-
- Quantity details: 16 total items listed in BoQ; exact item-wise quantities not disclosed
-
- Warranty/DFS: Warranty period as defined in Defence Food Specification attached; defect-free performance across climates
-
- Sampling: CFL/FIU to sample stocks post-acceptance; supplier to provide authorized representative within 3 working days for sampling
Terms & Conditions
-
Option to modify quantity up to 25% at contracting rates
-
Delivery period adjustments based on extended delivery period formula
-
Warranty aligned to Defence Food Specifications and post-acceptance DFS testing
Important Clauses
Payment Terms
Not explicitly stated; standard defence procurement terms may apply including milestone and acceptance-based payment
Delivery Schedule
Delivery begins from last date of original delivery order; extended period calculations apply when option clause is used
Penalties/Liquidated Damages
Penalties may arise for non-conformance to DFS standards or delayed deliveries; LD terms typically defined in contract
Bidder Eligibility
-
Experience in supplying automotive spare parts to defence or government bodies
-
Ability to meet DFS conformity and supplier qualification requirements
-
Authorized OEM/dealer for listed items with necessary certifications
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Oil Filter Cartridge , Feed Pump Assy , Gasket , Bush Brake , Fuel Filter , Gasket Cylinder Head , Fuel Feed Pump , Sealing Gasket , Gear Shift , Clutch Master Cylinder , Assy Release bearing , Door Glass RH , Belt Water Pump , Relay Valve Front , Hand Brake Cable
Authority Records
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Documents 4
GeM-Bidding-8592338.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
16 Items Sign in to view GEM price trends Sign in for GEM prices
Oil Filter Cartridge
Oil Filter Cartridge
Feed Pump Assy
Feed Pump Assy
Gasket
Gasket
Bush Brake
Bush Brake
Fuel Filter
Fuel Filter
Gasket Cylinder Head
Gasket Cylinder Head
Fuel Feed Pump
Fuel Feed Pump
Sealing Gasket
Sealing Gasket
Gear Shift
Gear Shift
Clutch Master Cylinder
Clutch Master Cylinder
Assy Release bearing
Assy Release bearing
Door Glass RH
Door Glass RH
Belt Water Pump
Belt Water Pump
Relay Valve Front
Relay Valve Front
Hand Brake Cable
Hand Brake Cable
Gasket
Gasket
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Oil Filter Cartridge | Oil Filter Cartridge | 4 | nos | [email protected] | 15 | |
| 2 | Feed Pump Assy | Feed Pump Assy | 1 | nos | [email protected] | 15 | |
| 3 | Gasket | Gasket | 1 | nos | [email protected] | 15 | |
| 4 | Bush Brake | Bush Brake | 1 | nos | [email protected] | 15 | |
| 5 | Fuel Filter | Fuel Filter | 1 | nos | [email protected] | 15 | |
| 6 | Gasket Cylinder Head | Gasket Cylinder Head | 1 | nos | [email protected] | 15 | |
| 7 | Fuel Feed Pump | Fuel Feed Pump | 1 | nos | [email protected] | 15 | |
| 8 | Sealing Gasket | Sealing Gasket | 1 | nos | [email protected] | 15 | |
| 9 | Gear Shift | Gear Shift | 1 | nos | [email protected] | 15 | |
| 10 | Clutch Master Cylinder | Clutch Master Cylinder | 3 | nos | [email protected] | 15 | |
| 11 | Assy Release bearing | Assy Release bearing | 1 | nos | [email protected] | 15 | |
| 12 | Door Glass RH | Door Glass RH | 1 | nos | [email protected] | 15 | |
| 13 | Belt Water Pump | Belt Water Pump | 1 | nos | [email protected] | 15 | |
| 14 | Relay Valve Front | Relay Valve Front | 2 | nos | [email protected] | 15 | |
| 15 | Hand Brake Cable | Hand Brake Cable | 1 | nos | [email protected] | 15 | |
| 16 | Gasket | Gasket | 1 | nos | [email protected] | 15 |
Required Documents
GST certificate
PAN card
Experience certificates (relating to automotive spare parts procurement)
Financial statements (last 3 years)
EMD submission proof
Technical bid documents (technical compliance, bill of materials)
OEM authorizations / dealership certificates for listed items
Defence Food Specification conformity documents (where applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/S F A ENTERPRISES Under PMA | - | 18-11-2025 12:01:00 | |
| 2 | NEW LF ENTERPRISES Under PMA | - | 16-11-2025 18:30:18 | |
| 3 | RIYAZ AHMAD Under PMA | - | 15-11-2025 19:17:23 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RIYAZ AHMAD(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Oil Filter Cartridge,Feed Pump Assy,Gasket,Bush Brake,Fuel Filter,Gasket Cylinder Head,Fuel Feed Pu | |
| L2 | NEW LF ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Oil Filter Cartridge,Feed Pump Assy,Gasket,Bush Brake,Fuel Filter,Gasket Cylinder Head,Fuel Feed Pu | |
| L3 | M/S F A ENTERPRISES Under PMA | Item Categories : Oil Filter Cartridge,Feed Pump Assy,Gasket,Bush Brake,Fuel Filter,Gasket Cylinder Head,Fuel Feed Pu |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army vehicle spare parts tender in Baramulla?
To bid, submit GST, PAN, financials, and experience certificates along with OEM authorizations and technical bid. Ensure DFS conformity and readiness for CFL/FIU sampling. The tender allows a 25% quantity option and requires adherence to Defence Food Specification warranty terms.
What documents are required for the Baramulla defence parts tender 2025?
Required documents include GST certificate, PAN, 3-year financials, experience certificates in auto parts supply, EMD proof, technical bid, OEM authorization, and DFS conformity documents. Ensure all are current and aligned with the DFS warranty terms.
What items are included in the BoQ for the Indian Army tender Baramulla?
The BoQ lists 16 items including Oil Filter Cartridge, Fuel Filter, Fuel Feed Pump, Gasket, Gasket Cylinder Head, Sealing Gasket, Gear Shift, Clutch Master Cylinder, Assy Release Bearing, Door Glass RH, Belt Water Pump, Relay Valve Front, Hand Brake Cable, and Bush Brake. Exact quantities are not disclosed in the data.
What is the warranty basis for the defence parts tender in JK?
Warranty is governed by Defence Food Specification attached to the contract; it covers climate and storage conditions with a defect-free guarantee during the warranty period. Samples may be tested post-acceptance by CFL/FIU to verify DFS compliance.
When can delivery be completed under the option clause in Baramulla tender?
Delivery timelines can be extended by the option clause up to 25% additional quantity; the extension is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, subject to contract terms.
Which standards and conformity are required for the Baramulla parts tender?
Mandatory compliance with Defence Food Specification; DFS conformity documents and supplier readiness for DFS verification are required. No explicit IS/ISO numbers were listed, but DFS adherence is essential for acceptance and warranty validity.
What are the key eligibility criteria for bidders in this Indian Army bid?
Bidders must demonstrate prior experience in supplying automotive spare parts to defence or government bodies, provide OEM authorizations, and show DFS conformity capability. GST/PAN compliance and financial stability documents are required for bid submission.
What is the role of CFL/FIU sampling in this tender?
CFL/FIU sampling occurs after stock acceptance to confirm DFS compliance. The supplier must provide an authorized representative within 3 working days when requested; failure to respond may lead to unilateral sampling and final decision by authorities.
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Documents 4
GeM-Bidding-8592338.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS