GEM

Hindustan Aeronautics Limited HAL procurement tender Defence Production, HAL, India – GST, Vendor Code Creation, GST Invoice, 2025

Bid Publish Date

07-Nov-2025, 2:47 pm

Bid End Date

08-Dec-2025, 2:00 pm

Bid Opening Date

08-Dec-2025, 2:30 pm

Progress

Issue07-Nov-2025, 2:47 pm

AwardPending

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Quantity

163

Tender Overview

Hindustan Aeronautics Limited (HAL), under the Department Of Defence Production, issues a GeM-based procurement notice for an unspecified product category with no BOQ items listed. The tender references operational terms including an option clause allowing up to 25% quantity variations and a delivery-time mechanism tied to the original delivery schedule. Bidders should prepare for GST-related implications and vendor-code setup before submission. The opportunity emphasizes compliance with formal invoicing and GST processes via the GeM portal. Key differentiator lies in the combination of flexible quantity handling and mandatory GST invoicing workflow. Location details are not disclosed in the record, and the exact estimated value remains unspecified.

Technical Specifications & Requirements

Option Clause: Up to 25% increase/decrease in bid quantity at contract placement and during the currency of the contract, with delivery extension calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
GST Handling: Bidder bears GST applicability; reimbursement limited to actuals or quoted GST rate, whichever is lower.
Vendor Code Creation: Required submission of PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
Invoicing: On GeM portal, upload scanned GST invoice and GST portal payment confirmation screenshot.
Record Note: No BOQ items or product specifications are present in the tender data.

Terms, Conditions & Eligibility

GST reimbursement: as per actuals or lower of applicable rates; bidder bears GST calculation.
Documentation for vendor code: submit PAN, GSTIN, Cancelled cheque, and EFT Mandate.
Delivery timing: delivery period begins from the last date of the original delivery order; extra time calculation follows the option clause with a minimum 30 days.
Invoice compliance: mandatory upload of GST invoice and GST payment screenshot during GeM invoicing.
This tender carries no explicit EMD amount in the available data; bidders should verify GeM portal requirements.

Key Specifications

Product/service category: Not specified; no BOQ items available
Quantity: Flexible up to 25% as per option clause
GST treatment: Reimbursement limited to actuals or quoted rate (whichever lower)
Vendor code docs: PAN, GSTIN, Cancelled Cheque, EFT Mandate
Invoicing: GST invoice upload and GST portal payment confirmation screenshot

Terms & Conditions

EMD: Not disclosed in available data; verify GeM portal guidance
Delivery: commence from last date of original DO; option extension rules apply
GST: bidder bears GST; reimbursement as actuals or lower rate

Important Clauses

Payment Terms

GST reimbursement governed by actuals or lower quoted rate; verify GST applicability and invoice compliance on GeM.

Delivery Schedule

Delivery starts from the last date of the original delivery order; option-based quantity changes may extend delivery, minimum 30 days.

Penalties/Liquidated Damages

Not specified in available data; bidders should seek HAL clarification on LD terms during bid.

Bidder Eligibility

Submit PAN card and GSTIN for vendor code creation
Provide EFT mandate certified by bank
Comply with GST invoicing and GeM upload requirements

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Required Documents

PAN Card copy

GSTIN copy

Cancelled cheque copy

EFT Mandate copy certified by bank

GST invoice and GST payment screenshot (GeM portal)

Frequently Asked Questions

How to bid in HAL tender for defence production on GeM 2025

Bidders must create a GeM vendor code, submit PAN, GSTIN, cancelled cheque, and EFT mandate. Include GST invoice and GST payment confirmation on GeM. The tender allows up to 25% quantity variation and requires GST handling per actuals or lower quoted rate. Ensure qualifying documents uploaded with bid.

What documents are required for HAL GeM bid submission 2025

Required documents include PAN Card, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate for vendor code creation. Additionally, upload scanned GST invoice and GST payment confirmation screenshot on GeM. These accompany your bid package regardless of item specifics.

What are the delivery terms for HAL option clause tender 2025

Delivery starts from the last date of the original delivery order. If quantities increase by up to 25%, the extended time is calculated as (additional/original) × original delivery period, with a minimum of 30 days. Extended duration can go up to the original delivery period.

How is GST reimbursement handled in HAL GeM tender 2025

GST reimbursement is based on actual GST paid or the quoted GST rate, whichever is lower. The purchaser does not assume GST liability beyond these limits and bidders must ensure accurate GST accounting in invoicing on GeM.

What is the scope of BOQ items in HAL defence tender 2025

No BOQ items are listed in the available tender data. bidders should anticipate a non-standard scope and rely on the option clause and compliance terms. Clarify item specifics with HAL through GeM communications before submission.

What are the invoicing requirements for HAL GeM submission 2025

Submit a scanned GST invoice on the GeM portal and provide the GST portal payment confirmation screenshot. Ensure alignment between your GSTIN and the invoice, matching the tender’s payment terms and GST compliance requirements.

What is the minimum period for delivery extension under HAL tender

Delivery extension minimum is 30 days, triggered when the option clause expands quantity. The extension uses the formula: (additional quantity ÷ original quantity) × original delivery period, with possible extension up to the full original period.