IOCL Bongaigaon Refinery Winder Weighted Sample Can/Thief Brass & Fuel Sampling Bucket Procurement 2026

Bidders must submit a Bid Security Declaration (BSD) in lieu of EMD on company letterhead per Annexure-6, along with GST, PAN, and experience certificates. Include OEM authorizations if required and OEM warranty certificates at delivery. Ensure compliance with the 25% quantity option clause and provide service network details for after-sales support.

Required documents include GST registration, PAN, experience certificates for relevant supply, financial statements, BSD, OEM authorizations, OEM warranty certificates, and service center details near the consignee location in Assam. Prepare delivery timelines and confirm compliance with the option-quantity clause.

The tender specifies supply of a winder, weighted sampling can/thief (brass), and a fuel sampling bucket with bonding cable (SS). No explicit performance specs are provided; ensure OEM warranty documentation and compatibility with hydrocarbon sampling procedures, plus availability of bonding cable for safe tank sampling.

Delivery timing is anchored to the last date of the original delivery order. If the quantity is increased, the extended period equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; penalties or extensions follow the terms set in the ATC.

Bid Security Declaration must be submitted in lieu of EMD on company letterhead per Annexure-6. Bids not accompanied by the BSD may be rejected. The BSD is mandatory regardless of EMD exemption status and applies to all bidders.

Seller must provide OEM warranty certificates at delivery and guarantee rectification of any breakdown during the warranty period. A well-established installation, commissioning, training, and maintenance service group with listed service centers in India must be available near consignee locations.

Scope of supply covers the pure purchase of goods only, with no installation services implied. The bidder must ensure delivery-ready goods, OEM warranty, and post-sales support; price should include all cost components for goods alone.

The purchaser may increase or decrease bid quantity up to 25% at contract time and during the contract period. Delivery period adjusts proportionally based on the formula specified, with a minimum extension of 30 days; ensure planning for variable demand and stock readiness.