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Border Roads Organisation Stationery & Photostate Paper Tender 2026 – JK Copier Paper, 75 GSM, 50% Quantity Option Clause

Bid Publish Date

21-Jan-2026, 9:52 am

Bid End Date

02-Feb-2026, 2:00 pm

Location

CHANDIGARH , CHANDIGARH

Progress

Issue21-Jan-2026, 9:52 am
AwardPending
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Quantity

3543

Category

Photostate Paper A4 size 75 GSM Make J K Copier

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 69-item stationery and photostate paper catalog including A4, A3, and FS Legal 75 GSM papers
  • • Commercial nuance: option to modify quantity up to 50% at contracted rates
  • • Delivery terms tied to last date of original order with formula-based extension rules
  • • No explicit product performance specs; follow attached sample specification for format and item list
  • • Bulk supply capability for a wide range of consumables (pens, papers, envelopes, registers, files, tapes, folders, adhesives, stamps)
  • • Sample specification document attached; ensure catalog conformance and packaging norms

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for a comprehensive stationery and office supplies package, including Photostate Paper in multiple sizes (A4 75 GSM, FS Legal 75 GSM, A3 75 GSM) and assorted accessories (carbon paper, file covers, envelopes, binders, registers, glues, pens, pencils, erasers, staples, stapler accessories, markers, tapes, clipboards, and related items). The BOQ comprises 69 items reflecting a broad procurement scope for official use. A sample specification document is attached, and bidders should align with sample formats. A key commercial feature is the option clause permitting quantity adjustments up to 50% at contract award and during the contract lifecycle at contracted rates. The delivery timeline starts after the original delivery order date, with time extensions calculated on a formula. This tender emphasizes standardized office consumables with bulk ordering potential.

  • Organization: Border Roads Organisation
  • Product category: Stationery, Photostate Paper, and related office supplies
  • Location: India (specific site not disclosed in data)
  • Estimated value: Not disclosed; 69 items listed
  • Distinguishing factor: Option to scale quantity by up to 50% with tied delivery-extension rules
  • Context: Supplies for administrative and field office operations; sample documents attached

Technical Specifications & Requirements

  • Items include: Photostate Paper A4 75 GSM, Photostate Paper FS Legal 75 GSM, Photostate Paper A3 75 GSM, Carbon Paper blue FS, assorted file covers (plastic-coated and plain), Dak folders in blue/red/green, white thread, erasers, pencils (Natraj), registers (21x35 cm with hard bound in multiple page counts), glue sticks, various staplers (24 OB, 6), pins and staples (24 OB 6, 10), ball pens (Reynolds blue/red), ink refills, Gel pens, self-inking stamps, clip and binder accessories, sticky notes, correction fluids, envelopes (SE series), and desk supplies (tally cards, car diary, log book, dusting cloths, masking tapes, wrapping paper, tapes, markers).
  • No explicit technical performance specs are provided in the data; bidders should refer to the attached sample specification for format alignment.
  • Key procurement context: bulk stationery and photostate paper to support wide-ranging administrative functions; ensure availability of common sizes and standard brands as per the sample.
  • It is expected that bidders demonstrate capability to supply a broad catalog, maintain stock of frequent items, and meet packaging and delivery requirements under the option clause.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase or decrease contracted quantity by up to 50% at contract placement and during the contract at contracted rates; additional time is calculated as (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
  • Delivery: Delivery period starts from the last date of the original delivery order; extended delivery periods apply if options are exercised.
  • Compliance: Bidders must adhere to the sample terms and any attached specification documents; supplier must align with the 69-item catalog and ensure availability of all listed items.
  • Documentation: Sample is attached with the specification document; bidders should prepare to demonstrate capability for bulk stationery supply and fulfillment of item variety.

Key Specifications

    • Product names: Photostate Paper A4 75 GSM, Photostate Paper FS Legal 75 GSM, Photostate Paper A3 75 GSM, Carbon Paper Blue FS
    • Envelopes: SE series (SE 5, SE 6, SE 7A, SE 8) with specified counts per size
    • Registers: 100/300/400/500 pages, 21 cm x 35 cm, hard bound
    • Bindery: Binding folder, Stock Ledger 200/300/400 pages with binding and page numbers
    • Stationery: Pens (Reynolds), Gel pens, Erasers, Pencils (Natraj), Correction Fluid, Desk items, Tapes, Stik flags, Self-adhesive notes, Clip/fasteners, Binder clips

Terms & Conditions

  • Option Clause allows ±50% quantity change at contracted rates

  • Delivery period mechanics depend on last original delivery date

  • Sample specification attached; adhere to provided format and item list

Important Clauses

Payment Terms

Not disclosed in data; bidders should await terms in official tender documents and align with standard government procurement payment practices

Delivery Schedule

Delivery periods commence from the last date of the original delivery order; extended time computed as (Increase quantity / Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should review in the formal Terms and Conditions section of the contract and contractually commit to timely delivery

Bidder Eligibility

  • Demonstrated capability to supply bulk stationery and photostate paper

  • Compliance with attached sample specification and format

  • Financial wherewithal evidenced by recent financial statements

Documents 4

GeM-Bidding-8851334.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 69 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Photostate Paper A4 size 75 GSM Make J K Copier Photostate Paper A4 size 75 GSM Make J K Copier 250 ream 759-brtf@e3 30
2 Photostate Paper FS Legal size 75 GSM Make J K Copier Photostate Paper FS Legal size 75 GSM Make J K Copier 25 ream 759-brtf@e3 30
3 Photostate Paper A3 size 75 GSM Make J K Copier Photostate Paper A3 size 75 GSM Make J K Copier 25 nos 759-brtf@e3 30
4 Carbon Paper Blue FS size each Pkts 100 Nos Carbon Paper Blue FS size each Pkts 100 Nos 2 pkt 759-brtf@e3 30
5 All Pin with T Type head All Pin with T Type head 20 pkt 759-brtf@e3 30
6 File Cover Plastic Coated as per sample attd File Cover Plastic Coated as per sample attd 300 nos 759-brtf@e3 30
7 File Cover Normal as per sampel attd File Cover Normal as per sampel attd 150 nos 759-brtf@e3 30
8 Dak Folder different colour Blue Red and Green Dak Folder different colour Blue Red and Green 20 nos 759-brtf@e3 30
9 Thread White 50 Gms Thread White 50 Gms 40 bundl 759-brtf@e3 30
10 Eraser Apsara Eraser Apsara 20 pkt 759-brtf@e3 30
11 Pencil Sharpner Natraj Pencil Sharpner Natraj 20 pkt 759-brtf@e3 30
12 Pencil HB Natraj Pencil HB Natraj 30 pkt 759-brtf@e3 30
13 Register 100 Pages 21 cm x 35 cm with hard bound Register 100 Pages 21 cm x 35 cm with hard bound 20 nos 759-brtf@e3 30
14 Register 300 Pages 21 cm x 35 cm with hard bound Register 300 Pages 21 cm x 35 cm with hard bound 10 nos 759-brtf@e3 30
15 Register 400 Pages 21 cm x 35 cm with hard bound Register 400 Pages 21 cm x 35 cm with hard bound 10 nos 759-brtf@e3 30
16 Register 500 Pages 21 cm x 35 cm with hard bound Register 500 Pages 21 cm x 35 cm with hard bound 10 nos 759-brtf@e3 30
17 Glue Stick Glue Stick 30 nos 759-brtf@e3 30
18 Stapler Machine 24 ob 6 Stapler Machine 24 ob 6 10 nos 759-brtf@e3 30
19 Stapler Machine No 10 Stapler Machine No 10 15 nos 759-brtf@e3 30
20 Stapler Pin size 24 ob 6 Stapler Pin size 24 ob 6 20 pkt 759-brtf@e3 30
21 Stapler Pin size 10 Stapler Pin size 10 30 pkt 759-brtf@e3 30
22 Ball Pen Reynolds Blue 150 Red 20 Nos Ball Pen Reynolds Blue 150 Red 20 Nos 170 nos 759-brtf@e3 30
23 Ball Pen Reynolds Refill Blue 150 and Red 20 Nos Ball Pen Reynolds Refill Blue 150 and Red 20 Nos 170 nos 759-brtf@e3 30
24 Correction Fluid Pen Correction Fluid Pen 20 nos 759-brtf@e3 30
25 All Pin Container ob Cushion Magnetic All Pin Container ob Cushion Magnetic 10 nos 759-brtf@e3 30
26 Wraping paper brown laminated Wraping paper brown laminated 20 nos 759-brtf@e3 30
27 Hi Tech Pilot Pen V5 Blue Hi Tech Pilot Pen V5 Blue 40 nos 759-brtf@e3 30
28 Hi Tech Pilot Pen V5 Red Hi Tech Pilot Pen V5 Red 20 nos 759-brtf@e3 30
29 Ink for Pilot Pen Blue Ink for Pilot Pen Blue 40 nos 759-brtf@e3 30
30 Ink for Pilot Pen Red Ink for Pilot Pen Red 2 nos 759-brtf@e3 30
31 Add Gel Pen Blue 40 Black 15 and Red 14 Nos Add Gel Pen Blue 40 Black 15 and Red 14 Nos 69 nos 759-brtf@e3 30
32 Refill Add Gel Pen Blue 30 and Black 10 Nos Refill Add Gel Pen Blue 30 and Black 10 Nos 40 nos 759-brtf@e3 30
33 Self Inking Stamp pad large Self Inking Stamp pad large 10 nos 759-brtf@e3 30
34 Ink for Stamp Pad Ink for Stamp Pad 5 nos 759-brtf@e3 30
35 Gem Clip Stainless Steel big size Gem Clip Stainless Steel big size 10 pkt 759-brtf@e3 30
36 Gem Clip plastic coated Gem Clip plastic coated 20 pkt 759-brtf@e3 30
37 Binder clip different Size Binder clip different Size 10 pkt 759-brtf@e3 30
38 Binding Folder Binding Folder 10 nos 759-brtf@e3 30
39 Stock Ledger 200 Pages thick paper with binding marked with page no as per sample attd Stock Ledger 200 Pages thick paper with binding marked with page no as per sample attd 10 nos 759-brtf@e3 30
40 Stock Ledger 300 Pages thick paper with binding marked with page no as per sample attd Stock Ledger 300 Pages thick paper with binding marked with page no as per sample attd 5 nos 759-brtf@e3 30
41 Stock Ledger 400 Pages thick paper with binding marked with page no as per sample attd Stock Ledger 400 Pages thick paper with binding marked with page no as per sample attd 15 nos 759-brtf@e3 30
42 Duty Slip as per sample attd Duty Slip as per sample attd 300 nos 759-brtf@e3 30
43 Milage Card as per sample attd Milage Card as per sample attd 300 nos 759-brtf@e3 30
44 Tally Card as per sample attd Tally Card as per sample attd 100 nos 759-brtf@e3 30
45 Car Diary Each diary 20 Pages as per sample attd Car Diary Each diary 20 Pages as per sample attd 10 book 759-brtf@e3 30
46 Log Book Log Book 50 book 759-brtf@e3 30
47 Gum Bottle 700 ml Gum Bottle 700 ml 10 nos 759-brtf@e3 30
48 Gum Bottle 150 ml Gum Bottle 150 ml 10 nos 759-brtf@e3 30
49 Gum Tube 30 ml camel Gum Tube 30 ml camel 10 tube 759-brtf@e3 30
50 Fevicol MR 500 ml Fevicol MR 500 ml 10 btls 759-brtf@e3 30
51 Calculator 12 digit Make Orpat Calculator 12 digit Make Orpat 10 nos 759-brtf@e3 30
52 Calculator Scientific 14 digit Calculator Scientific 14 digit 5 nos 759-brtf@e3 30
53 Tag Cotton Big size 20 Small size 30 Bndl Tag Cotton Big size 20 Small size 30 Bndl 50 bundl 759-brtf@e3 30
54 Steel Scale 12 inch long Steel Scale 12 inch long 10 nos 759-brtf@e3 30
55 Steel Scale 14 inch long Steel Scale 14 inch long 5 nos 759-brtf@e3 30
56 Envelop SE 8A 100 Nos and SE 8 100 Nos each Envelop SE 8A 100 Nos and SE 8 100 Nos each 200 nos 759-brtf@e3 30
57 Envelop SE 7A 200 and SE 7 100 Nos each Envelop SE 7A 200 Nos and SE 7 100 Nos each 300 nos 759-brtf@e3 30
58 Envelop SE 6 100 and SE 5 100 Nos each Envelop SE 6 100 and SE 5 100 Nos each 200 nos 759-brtf@e3 30
59 Envelop for A4 size paper Envelop for A4 size paper 50 nos 759-brtf@e3 30
60 Permanent Marker pen black Permanent Marker pen black 5 nos 759-brtf@e3 30
61 Highlighter Pkt of 05 Colour Highlighter Pkt of 05 Colour 5 pkt 759-brtf@e3 30
62 Permannet Marker Red Blue and Black each pack 10 pcs Make Luxar Permannet Marker Red Blue and Black each pack 10 pcs Make Luxar 5 pkt 759-brtf@e3 30
63 Yellow ob White cloth for dusting Yellow ob White cloth for dusting 50 nos 759-brtf@e3 30
64 Cello Tape Transparent 1 ob 2 inch 20 Nos 1 inch 20 Nos and 2 inch 20 Nos Cello Tape Transparent 1 ob 2 inch 20 Nos 1 inch 20 Nos and 2 inch 20 Nos 60 nos 759-brtf@e3 30
65 Stik Flage Coloured Stik Flage Coloured 10 pads 759-brtf@e3 30
66 Self Adhesive stick notes Self Adhesive stick notes 5 pads 759-brtf@e3 30
67 Edge binding tape 1 ob 2 inch different colour Edge binding tape 1 ob 2 inch different colour 5 roll 759-brtf@e3 30
68 Edge Binding tape 1 inch different colour Edge Binding tape 1 inch different colour 5 roll 759-brtf@e3 30
69 File Cover White File Cover White 10 nos 759-brtf@e3 30

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for prior stationery/office-supplies supply

4

Financial statements (last 2-3 years) demonstrating turnover capacity

5

EMD documentation (if applicable per policy not disclosed here)

6

Technical bid documents aligned to attached sample specification

7

OEM authorizations or supplier certifications for branded items (if required by sample)

8

Product Catalog and sample item details to demonstrate catalog breadth

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for BR0 stationery and photostate paper tender 2026 in India?

Bidders must submit GST, PAN, experience certificates, and financial statements with the technical bid. Attach the sample specification and ensure catalog conformity to the 69-item list. Follow the option clause for quantity adjustments up to 50%, and align delivery timelines with the last date of the original order. Prepare OEM authorizations if required.

What documents are required for Border Roads Organisation procurement 2026?

Required documents include GST registration, PAN, experience certificates, 2-3 years of financial statements, technical bid aligned to the attached sample, any OEM authorizations, and item catalogs demonstrating full 69-item scope. EMD-related documents should follow the standard tender policy of the agency.

What are the technical specifications for photostate paper in this tender?

The tender references Photostate Paper in A4 75 GSM, FS Legal 75 GSM, and A3 75 GSM, plus related office supplies. Specific grade, brightness, and compatibility details are provided in the attached sample specification. Suppliers must ensure availability of these paper sizes in bulk quantities and supply with standard packaging.

When is the delivery schedule for BR0 stationery procurement 2026?

Delivery starts after the original delivery order date; if quantities are increased by up to 50%, the extension is calculated as (Increase/Original) × Original delivery period, with a minimum of 30 days. Bidders should anticipate phased deliveries in line with order calendars.

What is the role of the option clause in BR0 BR0 procurement 2026?

The option clause allows the purchaser to modify quantity by up to 50% at contract award and during the contract at contracted rates. Additional time is determined by the stated formula, ensuring bidders plan capacity for fluctuations in demand and delivery commitments.

What items are included in the 69-item BOQ for BR0 stationery tender 2026?

The BOQ covers Photostate Paper across sizes A4, FS Legal, A3; carbon paper; file covers; Dak folders; thread; erasers; pencils; registers; glues, staplers, pins, ball pens, ink refills, gel pens, markers, envelopes, stamps, clip/binder accessories, and related office supplies, with sample terms attached for conformity.

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