Entry and Mid Level Desktop Computer
Surat District Panchayat
SURAT, GUJARAT
Posted:
31 July 2025
Closed:
2 September 2025
GEM
GEM
Treasury Portal Telangana Desktop Computer Procurement 2026-IS 550 Compliant, Hyderabad
Progress
Issue25-May-2026, 4:01 pm
AwardPending
Quantity
60
Bid Type
Two Packet Bid
Key Highlights
- • OEM/Authorized Seller must have Indian registered office for after‑sales support for imported products
- • 25% quantity variation clause at contract placement and within currency period with proportional lead time adjustments
- • On‑site OEM warranty period to be specified in years with coverage terms
- • Three‑year average turnover requirement for bidders and OEM with documentary evidence
- • Bunch bid rule requiring OEM of highest‑value primary product to meet turnover criteria
- • Mandatory documents include GST, PAN, audited balance sheets or CA certificates, and OEM authorizations
Tender Overview
The Treasury Portal, under the Finance Department Telangana, invites bids for entry and mid‑level desktop computers to be deployed in HYDERABAD, TELANGANA. Scope covers desktop systems with factory pre-loaded OS, RAM configuration, SSD/HDD storage, monitor availability, and on‑site OEM warranty. The procurement emphasizes quantity flexibility under an option clause up to 25% and requires OEM/authorized seller presence in India for after‑sales support. Bidders must meet turnover criteria and submit audited financials or CA certificates. Unique aspects include compliance with in‑country service for imported OEMs and OEM turnover verification for bunch bids.
Technical Specifications & Requirements
- Product category: Desktop computers (entry/mid level) with processor details to be confirmed in the BOQ; includes processor type/number and computer type.
- Operating System: Factory pre‑loaded OS by Desktop OEM.
- Memory: RAM capacity specified (GB) and installable memory details.
- Storage: SSD capacity (GB) and HDD capacity (GB) to be provided; exact figures to be listed in BOQ.
- Monitor: Availability of monitor and screen size in centimeters.
- Warranty: On‑site OEM warranty (years) applicable.
- Additional terms include delivery lead times, option clause for quantity variation, and compliance with OEM service requirements for imported products.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may alter quantity by up to 25% during and after contract; delivery period adjusts using a defined formula with minimum 30 days.
- Imported OEMs: Must have registered Indian office for after‑sales support; certificate required.
- Turnover: Bidder and OEM must show three‑year average turn‑over with audited statements or CA certificate; if company is younger than 3 years, turnover is assessed from post‑constitution years.
- Payment/Delivery: Terms referenced in vendor terms; ensure compliance with delivery start from order date and after‑sales service obligations.
- Documents: GST, PAN, experience certificates, financial statements, EMD/Security documentation, OEM authorizations where applicable.
- Bunch bids: OEM of the primary product higher bid value must meet turnover criterion.
Key Specifications
-
Desktop computer category: entry/mid‑level with specified processor details
-
Operating system: factory pre‑loaded by OEM
-
RAM: specified capacity in GB
-
Storage: SSD capacity in GB; HDD capacity in GB
-
Monitor: presence and screen size in centimeters
-
Warranty: on‑site OEM warranty duration in years
Terms & Conditions
-
EMD amount not disclosed in data; ensure submission per tender rules
-
Delivery periods linked to original and extended delivery order dates with option clause
-
Indian‑office requirement for imported OEMs with service support certificate
Important Clauses
Payment Terms
Payment terms will follow buyer tender terms; ensure clear cash flow schedule and any advances per OEM policy
Delivery Schedule
Delivery timeline starts from order date; extended timelines apply when option clause exercised
Penalties/Liquidated Damages
LDs apply for delayed delivery per contract terms; specifics to be defined in final bid documents
Bidder Eligibility
-
Three‑year average annual turnover as per last completed financial year
-
OEM turnover compliance for primary product if bidding in a bunch bid
-
Authorized OEM or Indian registered office for imported products with after‑sales support
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
FINANCE DEPARTMENT
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Documents 4
GeM-Bidding-9376783.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited financial statements or CA certificate detailing turnover (last 3 years)
4
OEM authorization letter (for non‑OEM bids or imported products)
5
Experience certificates for similar desktop procurement projects
6
Technical bid documents and product specifications
7
Proof of registered Indian office (for imported OEM after‑sales support)
8
EMD submission proof (as applicable by tender)
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid for the desktop tender in Hyderabad Telangana 2026?
Bidders must meet turnover criteria, submit GST, PAN, audited statements, and OEM authorizations. Include factory pre‑loaded OS proof, RAM/storage specs, monitor availability, and on‑site OEM warranty. Ensure Indian registered office for imported OEMs and comply with the 25% quantity option clause.
What documents are required for the desktop procurement bid in Telangana?
Submit GST certificate, PAN card, three‑year turnover certificates or CA letters, audited balance sheets, OEM authorization, experience certificates for similar desktop supply, and technical bid with OS, RAM, SSD/HDD specs. Include EMD proof as per tender terms.
What are the essential technical specifications for the desktops in this tender?
Specifically, processor details and computer type, RAM capacity, SSD/HDD storage capacities, and monitor availability with screen size in cm. These must align with BOQ entries and OEM pre‑loaded OS requirements; warranty period to be defined by OEM.
How does the 25% option clause affect delivery timelines in this tender?
The purchaser may increase/decrease quantity by up to 25% at contract award or during the currency, with delivery period extended proportionally using the formula (additional quantity/original quantity) × original period, minimum 30 days.
What are the warranty expectations for imported desktop OEMs in this bid?
Imported OEMs must have a registered Indian office for after‑sales service; submit certificate confirming service presence. On‑site warranty duration should be stated in years and is a critical eligibility factor.
What are the turnover requirements for bidders and OEMs for this purchase?
Bidder must show average annual turnover for last three years; OEM turnover must meet the criterion if involved in a bunch bid. Provide audited statements or CA certificates; for younger entities, turnover is calculated from post‑constitution years.
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Documents 4
GeM-Bidding-9376783.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS