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IOCL Bongaigaon Refinery Procurement of 500KVA Spare VFD Input Transformer (Dry Type) for HGU ID Fan 2026

Bid Publish Date

12-Jan-2026, 2:57 pm

Bid End Date

27-Jan-2026, 12:00 pm

Location

BONGAIGAON , ASSAM

Progress

Issue12-Jan-2026, 2:57 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

IOCL Bongaigaon Refinery in Assam seeks the procurement of a 500KVA spare VFD input transformer (Dry Type) intended for the HGU ID fan. The contract is for the supply of goods with an option to increase quantity up to 25% during or after the contract period. Bidders must submit a mandatory Bid Security Declaration in lieu of EMD, with location specified as Chirang, Assam (PIN 783385). The ATC requires compliance with GST and confirms that the bid is strictly for supply of goods, not services. The tender emphasizes certificate uploads and adherence to IOCL’s ATC terms. A key differentiator is the option clause and BSD requirement for all bidders.

Technical Specifications & Requirements

  • Product: 500KVA spare VFD input transformer (Dry Type) for HGU ID fan at IOCL Bongaigaon Refinery, Chirang, Assam.
  • Scope: Supply of Goods only; no BOQ items listed.
  • Compliance: Bidders must upload all certificates/documents sought; GST handling as per applicable rates and limits.
  • EMD alternative: Bid Security Declaration (BSD) mandatory in lieu of EMD; non-submission leads to rejection.
  • Delivery: Clause allows quantity variation up to 25% with price at contracted rates; delivery timing calculated per option clause with minimum 30 days.
  • Contacts: Primary inquiries to IOCL gate via designated SMTM(D) and DGM(MAT) contacts.

Terms, Conditions & Eligibility

  • EMD alternative: Bid Security Declaration in lieu of EMD (Annexure-6) mandatory for all bidders.
  • Quantity flexibility: Purchaser may increase/decrease quantity by up to 25%; extended delivery period governed by the option clause.
  • GST: Bidder to verify GST; IOCL reimburses GST per actuals or applicable rates, whichever is lower, within limits.
  • Documentation: Mandatory certificate uploads; non-compliance risks bid rejection.
  • Location: IOCL Bongaigaon Refinery, Chirang, Assam (783385).
  • Contact: Tender queries via IOCL official contacts; ensure submission of all required documents and ATC compliance.

Key Specifications

    • Product name: 500KVA spare VFD input transformer (Dry Type)
    • Application: For HGU ID fan at IOCL Bongaigaon Refinery
    • Category: Supply of Goods (not services)
    • Location: IOCL Bongaigaon Refinery, Chirang, Assam; PIN 783385
    • EMD alternative: Bid Security Declaration (BSD) in lieu of EMD required
    • Quantity flexibility: Up to 25% increase/decrease at contracted rates
    • Delivery timeline rule: Minimum 30 days; extended delivery as per option clause

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed at contracted rates

  • Key Term 2: Bid Security Declaration in lieu of EMD mandatory

  • Key Term 3: GST verification by bidder with IOCL reimbursement per actuals or applicable rates

Important Clauses

Delivery & Option Clause

The purchaser may increase/decrease order quantity up to 25% at contracted rates; delivery period starts from the last date of the original delivery order, with additional time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

EMD Substitution

All bidders must submit a Bid Security Declaration on company letterhead (Annexure-6) in lieu of EMD, failing which bid will be rejected.

GST & Tax

Bidder to check applicable GST; IOCL reimburses GST as per actuals or applicable rates, whichever is lower, capped to quoted GST percentage.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must submit Bid Security Declaration in lieu of EMD

  • Ability to supply 500KVA spare VFD input transformer (Dry Type) for HGU ID fan

  • GST registration and compliance with IOCL GST terms

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar supply of electrical transformers)

4

Financial statements

5

Bid Security Declaration (BSD) in lieu of EMD

6

Technical compliance certificates

7

OEM authorizations (if any)

8

Any certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for IOCL Bongaigaon 500KVA transformer tender in Assam 2026

Bidders must submit a BSD in lieu of EMD on company letterhead, ensure GST compliance, and upload all required documents (GST, PAN, experience, financials, OEM authorizations). The bid allows up to 25% quantity variation at contracted rates; delivery starts after the original delivery date with minimum 30 days, and inquiries go to IOCL conduit contacts.

What documents are required for IOCL spare transformer procurement in Assam

Prepare GST certificate, PAN, experience certificates for similar dry-type transformers, financial statements, Bid Security Declaration (Annexure-6) in lieu of EMD, technical bid documents, and any OEM authorizations. Upload certificates as per ATC; non-submission risks rejection.

What are the delivery terms for IOCL Bongaigaon 500KVA transformer bid

Delivery period is governed by the option clause, with an initial minimum of 30 days. Quantity may be adjusted up to 25% during and after award, and additional time is calculated by (increased/original quantity) × original delivery period, ensuring alignment with contract rates.

Which standards or certifications are required for IOCL transformer tender

Bidders should provide standard electrical equipment documentation; IS or BIS standards may be implied, and OEM authorizations should be supplied if applicable. Ensure compliance with IOCL ATC and relevant GST regulations; ISI/BIS marks may be requested based on the item spec.

What is the EMD requirement for IOCL Bongaigaon transformer bid

EMD is replaced by a mandatory Bid Security Declaration (BSD) on company letterhead (Annexure-6). Non-submission leads to bid rejection; this applies to all bidders, including those exempt from EMD eligibility.

How to contact IOCL for queries on Bongaigaon refinery tender

Queries should be directed to IOCL tender support via the provided SMTM and DGM(MAT) contacts: N E Hansdah and V Duggal, with email addresses and phone numbers listed in the tender ATC. Ensure responses are aligned with ATC clauses and submission timelines.

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