6260-000007,5110-000447,7310-000112,7240-000322,7105-000049,5110-001286,KND NIV BK 61,6640-005550,3
Indian Army
MATHURA, UTTAR PRADESH
Posted:
11 June 2025
Closed:
3 July 2025
GEM
GEM
Indian Army Department of Military Affairs Security Equipment Tender 2026 India - Depot Sample Compliance, 24-Month Warranty
Bid Publish Date
15-Jul-2026, 9:37 am
Bid End Date
25-Jul-2026, 10:00 am
Location
Progress
Issue15-Jul-2026, 9:37 am
AwardPending
Quantity
1592
Category
10310438 7310-000002
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Army, Department of Military Affairs, issues a security equipment tender in India for depot-sample conformity across 8 items with no specified quantities. The procurement includes a 24-month warranty, with an option clause allowing up to 25% quantity variation during contract execution. Bidders must verify depot samples at their own expense before bidding and ensure delivery aligns with fixed and potential extended timelines. Original EMD delivery to the buyer is mandatory, and a detailed warranty certificate is required. Independent quality vetting by a Board of Officers adds a rigorous compliance layer.
Technical Specifications & Requirements
- Depot sample compatibility: items must match depot samples post-award and before bulk supply.
- Warranty: 24 months (ALL Schedule); submit a signed warranty certificate on letterhead.
- Quality assurance: depot uses an independent Board of Officers for vetting; bidders must accept depot verification outcomes.
- Delivery/extension: option to increase quantities by up to 25%; delivery period extends per formula or minimum 30 days as applicable.
- EMD handling: original copy to reach recipient by bid opening; bidder undertaking for document genuineness required.
- Penalties: Liquidated Damages at 0.5% per week up to 10% contract value; SLA terms apply if present.
- Risk & Expense clause applies for non-delivery or defective delivery; ensure compliance with terms.
Terms, Conditions & Eligibility
- EMD: original payment/document submission required; ensure delivery within contracted timeframes.
- Warranty: 24 months; submit warranty certificate with stamp.
- Depot sampling: bid validity contingent on depot sample verification; check depot on-site at bidder’s expense.
- Verification: independent Board of Officers conducts quality vetting; comply with their decisions.
- Delivery flexibility: quantity may vary by up to 25%; extended delivery periods calculated as (increase/original) × original period, min 30 days.
- Documentation: undertakings for genuineness of uploaded documents; ensure original EMD reaches on time.
Key Specifications
-
Depot sample conformity: items must exactly match depot samples and be verified by independent Board of Officers
-
Warranty: 24 months warranty across ALL Schedule; bidder must provide signed warranty certificate on letterhead
-
Quality verification: depot inspection and vetting by Independent Board of Officers; acceptance required before bulk supply
-
Delivery flexibility: option to increase quantity up to 25% during contract; extended delivery period calculated per formula with 30-day minimum
-
EMD timing: original EMD document must reach buyer by bid opening; undertakings for document genuineness required
Terms & Conditions
-
Quantity flexibility up to 25% during contract execution with corresponding delivery adjustments
-
Depot sample verification and on-site bidder self-check prior to bidding
-
24-month warranty with signed warranty certificate required
Important Clauses
Payment Terms
EMD must be submitted in the prescribed form and reach on or before bid opening; no explicit price payment terms provided in data
Delivery Schedule
Initial delivery period defined; option to extend with increased quantity; extended period determined by formula or minimum 30 days
Penalties/Liquidated Damages
0.5% per week of delay, not exceeding 10% of contract value; SLA may apply
Bidder Eligibility
-
Proven experience in supplying security equipment to government or military bodies
-
Financial capability to handle up to 25% quantity variation and extended delivery periods
-
Compliance with depot sample verification and independent quality vetting processes
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
10547897 1080-000040 1 , 10309550 KND NIV BK 61 , 10310438 7310-000002 , 10308631 7340 000003 , 10537203 7310 000145 , 10308121 7360 000034 , 10308944 7310 000160 , 10537220 7330 000199
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
JALANDHAR CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JALANDHAR CITY | JALANDHAR CITY | - | - | 81 | 60 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9608194.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Indian Army Procurement Tender 2025 for Goods Supply by Department of Military Affairs, IS 550/ISO Standards (GEM) 2025
Indian Army
MATHURA, UTTAR PRADESH
Posted:
14 November 2025
Closed:
25 November 2025
GEM
Tender Results
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Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
#1
10547897 1080-000040 1
H5 1080-000040 1 10547897 EC POLES
81 number
Delivery: 60 days
#2
10309550 KND NIV BK 61
K6 KND/NIV/BK/61 10309550 PARAT SMALL STAINLESS STEEL WITH LID
62 number
Delivery: 60 days
#3
10310438 7310-000002
K6 7310 000002 10310438 STOVE OIL W/L NO 100 BURNER
148 number
Delivery: 60 days
#4
10308631 7340 000003
K6 10308631 7340-000003 SPOON DESSERT SS FLAT HANDLE
1,161 number
Delivery: 60 days
#5
10537203 7310 000145
J2 7310 000145 10537203 COOKER OIL B/LAMP VIVE CONT MK-3 WASHER
41 number
Delivery: 60 days
#6
10308121 7360 000034
J2 10308121 7360 000034 COVER CLOTH
42 number
Delivery: 60 days
#7
10308944 7310 000160
J2 10308944 7310 000160 STRAINER OIL COOKER MK 1
38 number
Delivery: 60 days
#8
10537220 7330 000199
J2 10537220 7330 000199 P/COOMER 6 LTR HANDLE LID HAWKINS
19 number
Delivery: 60 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 10547897 1080-000040 1 | H5 1080-000040 1 10547897 EC POLES | 81 | number | sdivyanshu@223 | 60 | |
| 2 | 10309550 KND NIV BK 61 | K6 KND/NIV/BK/61 10309550 PARAT SMALL STAINLESS STEEL WITH LID | 62 | number | sdivyanshu@223 | 60 | |
| 3 | 10310438 7310-000002 | K6 7310 000002 10310438 STOVE OIL W/L NO 100 BURNER | 148 | number | sdivyanshu@223 | 60 | |
| 4 | 10308631 7340 000003 | K6 10308631 7340-000003 SPOON DESSERT SS FLAT HANDLE | 1,161 | number | sdivyanshu@223 | 60 | |
| 5 | 10537203 7310 000145 | J2 7310 000145 10537203 COOKER OIL B/LAMP VIVE CONT MK-3 WASHER | 41 | number | sdivyanshu@223 | 60 | |
| 6 | 10308121 7360 000034 | J2 10308121 7360 000034 COVER CLOTH | 42 | number | sdivyanshu@223 | 60 | |
| 7 | 10308944 7310 000160 | J2 10308944 7310 000160 STRAINER OIL COOKER MK 1 | 38 | number | sdivyanshu@223 | 60 | |
| 8 | 10537220 7330 000199 | J2 10537220 7330 000199 P/COOMER 6 LTR HANDLE LID HAWKINS | 19 | number | sdivyanshu@223 | 60 |
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Historical Data
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience Certificates for similar security equipment projects
4
Financial Statements / Turnover evidence
5
Original EMD submission documents
6
Technical bid documents and compliance statements
7
OEM authorization or authorized dealership certificates
8
Warranty certificate draft (24 months) to be signed
Frequently Asked Questions
How to bid for Indian Army security equipment tender in India 2026?
Bidders should verify depot samples on-site at bidder's expense, submit original EMD by bid opening, provide GST, PAN, experience certificates, and OEM authorizations, and sign a 24-month warranty certificate. Ensure compliance with independent Board of Officers vetting and potential 25% quantity variation.
What documents are required for Indian Army security equipment tender submission India?
Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, original EMD, technical bid with compliance, OEM authorization, and a signed 24-month warranty certificate. An undertaking of document genuineness is also required.
What are the warranty requirements for depot equipment tender in India?
Bidders must provide a 24-month warranty certificate on letterhead for ALL Schedule items. The certificate should accompany the bid and be signed with company stamp; warranty coverage begins from delivery or acceptance as specified.
What are the delivery terms for the Indian Army depot sample tender 2026?
Initial delivery period is defined in contract; quantity may be increased by up to 25% with corresponding extension calculated as (increase/original) × original period, minimum 30 days. SLA provisions may apply to delivery performance.
How is liquidated damage calculated for delayed Indian Army goods supply?
Late delivery incurs LD at 0.5% of contract value per week or part thereof, up to a maximum of 10% of contract value. This applies unless force majeure or SLA terms override.
What if depot samples do not match during vetting for India security equipment tender?
If depot samples fail vetting by the independent Board of Officers, bidders must address discrepancies before bulk supply; bid may be rejected if samples do not meet depot requirements.
Which entities perform depot quality vetting for this tender in India?
An independent Board of Officers conducts the depot quality vetting; their decision is binding for approval of bulk stores and acceptance during supply, ensuring conformity with depot standards.
What is required for EMD submission in the Indian Army tender procurement?
Original EMD must reach the buyer by bid opening; ensure payment method and form comply with tender instructions; late submission may disqualify the bidder from participating.
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Documents 5
GeM-Bidding-9608194.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS