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Indian Navy Venue Preparation and Seating Management Tender Mumbai Maharashtra 2026 - National Event Management Services

Bid Publish Date

24-Mar-2026, 5:43 pm

Bid End Date

27-Mar-2026, 6:00 pm

Location

MUMBAI , MAHARASHTRA
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Progress

Issue24-Mar-2026, 5:43 pm
Technical25-03-2026 22:50:54
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 3

SERVICES SEATING ARRANGEMENT STADIUM

Tender Overview

Organization: Indian Navy (Department Of Military Affairs) – procurement for venue preparation and seating arrangement services in Mumbai, Maharashtra. Location: NAVAL AIR STATION INS SHIKRA, COLABA, MUMBAI 400005. Scope covers full-day event management and on-site venue setup; no explicit quantity or value published. Bid terms allow a consortium with shared responsibility and a flexible quantity/duration adjustment up to 25% at contract issue and post-issuance. An onsite service provider must have a local office and a clear escalation/toll-free support path. Unique aspect: delivery and installation at naval premises with formal SOW/SLA attachments.

  • Relevant addresses: NAVAL AIR STATION INS SHIKRA, MUMBAI, 400005
  • Variation rights: up to 25% for quantity/duration
  • Compliance focus: onsite readiness, service support structure, and documented certifications
  • Delivery context: full-day event, venue prep and seating arrangement for naval events

Technical Specifications & Requirements

  • Service category: Event/ Seminar/ Workshop/ Exhibition Management Service – National; hiring of venue preparation and seating arrangement
  • Location for service delivery: INS Shikra, Colaba, Mumbai, Maharashtra 400005
  • SOW/SLA: attached Scope of Work, SLA, and service attachment; escalation matrix required
  • Service capabilities: dedicated toll-free support, local service office in consignee state
  • Documentation: certificates and OEM authorizations per ATC/CTC; submission with bid
  • Optional consortium arrangement: leader-driven responsibility; equal accountability among members
  • No itemized BOQ available; focus on turnkey venue setup and seating logistics

Terms, Conditions & Eligibility

  • Quantity/duration variation: +/- 25% permitted at contract issue and post-issuance
  • Delivery location: NAVAL AIR STATION INS SHIKRA, Mumbai 400005
  • Office presence: service provider must operate an office within the consignee state
  • Support terms: dedicated toll-free number and documented escalation matrix required
  • Documentation: upload mandatory certificates and documents as per bid/ATC; non-compliance leads to rejection
  • Financial standing: bidder must not be under liquidation or bankruptcy; an undertaking is required
  • Consortium rules: all members equally responsible; one member designated as leader
  • Posting/attachment: SOW, SLA and ATC documents to be reviewed and uploaded with bid

Key Specifications

  • Event/venue management services for full-day proceedings at INS Shikra, Mumbai

  • Seating arrangement and venue preparation with on-site installation

  • On-site delivery and commissioning at naval premises

  • Escalation matrix and toll-free service support required

  • Local office presence in the consignee state mandated

Terms & Conditions

  • Contract quantity/duration may be adjusted by up to 25% at contract issuance and after; bidders must accept revised scope

  • On-site delivery and installation at NAVAL AIR STATION INS SHIKRA, Mumbai 400005

  • Office presence in the consignee state and a dedicated support number required

Important Clauses

Payment Terms

Not explicitly stated in provided terms; ensure bid includes standard payment terms and adherence to delivery milestones per SOW attachments

Delivery Schedule

Delivery/installation to be performed at INS Shikra, Colaba, Mumbai; exact dates to be defined in contract and SOW

Penalties/Liquidated Damages

Not detailed in the excerpt; bidders should review SLA for LDs and performance guarantees in the final contract

Bidder Eligibility

  • Not under liquidation, bankruptcy, or similar proceedings with undertaking provided

  • Demonstrated experience in large-scale event/venue management for government or defense facilities

  • Local presence with an office in the consignee state (Maharashtra) and robust service support

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICES FOR VENUE PREPARATION AND SEATING ARRANGEMENT; VENUE PREPARATION AND SEATING ARRANGEMENT; Buyer premise; Full day

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN NAVY

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Documents 6

GeM-Bidding-9151540.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar event/venue management

4

Financial statements (last 2 financial years)

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents demonstrating venue prep capabilities

7

OEM authorizations (if applicable) and compliance certificates

8

Consortium agreement (if bidding as a group, with leader identified)

9

Escalation matrix and dedicated toll-free support details

10

Office proof within the consignee state (Mumbai/MA)

Technical Results

S.No Seller Date Status
1
ANUP MANDAP DECORATORS   Under PMA
25-03-2026 22:50:54
2
LAXMI SALES   Under PMA
27-03-2026 13:46:53
3
MAXIM ENTERPRISES   Under PMA
27-03-2026 13:05:17
4
OM SAI MANDAP DECORATORS   Under PMA
27-03-2026 14:30:01
5
OM SWASTIK ENTERPRISES   Under PMA
27-03-2026 12:31:22
6
SARITA INDUSTRIES   Under PMA
25-03-2026 13:51:46

Financial Results

Rank Seller Price Item
L1
ANUP MANDAP DECORATORS   Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICE
L2
LAXMI SALES   Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICE
L3
OM SWASTIK ENTERPRISES( MSE Social Category:General )    Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICE
L4
MAXIM ENTERPRISES   Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICE
L5
SARITA INDUSTRIES( MSE Social Category:General )    Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICE

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Mumbai venue management tender with Indian Navy?

Bidders must submit GST, PAN, and financials, plus experience certificates for similar events. Upload OEM authorizations, technical bids, and the SOW/SLA attachments. Ensure a local office in Maharashtra and a dedicated support line; consortium bids are allowed with equal responsibility among members.

What documents are required for INS Shikra venue tender in Mumbai 2026?

Required documents include GST certificate, PAN, last 2 financial statements, experience certificates for event management, EMD documents, technical compliance certificates, OEM authorizations (if applicable), and a consortium agreement if bidding as a team.

What are the key technical requirements for naval venue setup?

Key requirements include turnkey venue prep and seating arrangement, on-site installation at NAVAL AIR STATION INS SHIKRA Mumbai, escalation matrix and toll-free support, and compliance with SOW/SLA attachments; no itemized BOQ is provided in the data.

What is the bid variation allowed for quantity or duration?

Contract terms permit a variation of up to 25% in contract quantity or duration both at the issue of the contract and subsequently; bidders must accept revised scope if issued.

Where will the delivery and installation take place for this tender?

Delivery and installation are to be conducted at NAVAL AIR STATION INS SHIKRA, near Colaba Fire Station, Mumbai, Maharashtra, 400005, as per the terms and SOW attachments.

What support and office requirements exist for service providers?

Bidders must establish an office in the consignee state (Maharashtra) and provide a dedicated toll-free support line along with a documented escalation matrix for service.

What happens if a bidder submits incomplete certificates?

Submissions missing mandatory certificates or documents as per ATC/ Corrigendum may lead to bid rejection; ensure all certificates, attestations, and scope attachments are uploaded with the bid.

What is the expected scope of work for the event management service?

Scope includes venue preparation and seating arrangement for a full-day event, on-site delivery and commissioning at INS Shikra, and adherence to the attached SOW/SLA and service attachments.

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