Custom Bid for Services - Replacement of undercarriage of EX1200 hydraulic excavator SN 2085
Western Coalfields Limited
CHANDRAPUR, MAHARASHTRA
Posted:
9 February 2026
Closed:
19 February 2026
GEM
GEM
Western Coalfields Limited undercarriage repair for Tata Hitachi EX 1200 excavator Chandrapur Maharashtra 2026
Bid Publish Date
14-Jun-2026, 1:41 pm
Bid End Date
24-Jun-2026, 2:00 pm
Value
₹1,02,854
Location
Progress
Issue14-Jun-2026, 1:41 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
11
Tender Overview
Western Coalfields Limited invites bids for the repair/fitment of a new complete undercarriage set of a TATA Hitachi EX 1200 Hydraulic Excavator (Sl No 2090) located in Chandrapur, Maharashtra. Estimated value is ₹102,854.00. The scope centers on refurbishment and installation of a full undercarriage package for a heavy construction excavator, with no BOQ items published. This tender requires adherence to site safety, compatibility with Tata Hitachi EX 1200 models, and timely completion to minimize machine downtime. Submissions should reflect capability to source OEM components or equivalent quality undercarriage assemblies. Unique aspect: single-machine undercarriage replacement within a constrained regional operation.
Technical Specifications & Requirements
- Product/Service: Repairing and fitment of a complete undercarriage set for TATA Hitachi EX 1200 hydraulic excavator.
- Location/Site: Chandrapur, Maharashtra (PIN 441205).
- Estimated Value: ₹102,854.00.
- No BOQ items published; bidders must infer scope from machine type and OEM compatibility.
- Key considerations: compatibility with EX 1200, adherence to OEM tolerances, on-site or workshop replacement options, safety compliance during installation.
- Experience/Capability: proven capability to source or supply complete undercarriage kits for Tata Hitachi excavators and perform precise fitment.
- Delivery/Installation: ensure minimal downtime and proper alignment with hydraulics and track assembly standards.
Terms, Conditions & Eligibility
- EMD: Not specified in the data provided; bidders should verify at bid submission.
- Delivery Timeline: Not specified; bidders should propose realistic schedule aligned with machine downtime constraints.
- Payment Terms: Not specified; bidders should seek clarity during bid clarifications.
- Documents: GST registration, PAN, technical capability proof for undercarriage kits, OEM authorization (if required), and prior experience with Tata Hitachi EX 1200 components.
- Warranty/Support: Not stated; bidders should propose warranty terms and post-installation support.
- Compliance: Align with site safety norms and railway/coal site access protocols as applicable.
Terms & Conditions
-
Key Term 1: Replacement of complete undercarriage kit for Tata Hitachi EX 1200 at Chandrapur site
-
Key Term 2: OEM compatibility and installation readiness with minimal downtime
-
Key Term 3: Clarified EMD, delivery timeline, and payment terms to be provided by bidders
Important Clauses
Payment Terms
Not specified in provided data; bidders must confirm terms during bid dialogue.
Delivery Schedule
Not specified; bids should propose phased delivery/installation to minimize machine downtime.
Penalties/Liquidated Damages
Not specified; bidders should request LD provisions during tender clarification.
Bidder Eligibility
-
Experience in supplying and fitting complete undercarriage kits for Tata Hitachi excavators
-
Ability to source OEM or equivalent undercarriage components
-
GST registration and valid PAN
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Repairing/fitment of new complete undercarriage set of TATA Hitachi for EX 1200 Hydraulic Excavator Sl No 2090
Authority Records
MINISTRY OF COALCOAL INDIA LIMITEDWESTERN COALFIELDS LIMITED
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Documents 7
GeM-Bidding-9466719.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
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How to bid for undercarriage repair tender in Chandrapur Maharashtra 2026
Bidders should confirm eligibility, submit GST and PAN, provide OEM authorization if required, and demonstrate prior experience with Tata Hitachi EX 1200 undercarriage kits. Include technical capability certificates and a proposed delivery schedule aligned with machine downtime and site access. Ensure compliance with site safety norms.
What documents are required for Tata Hitachi EX 1200 undercarriage bid
Required documents include GST registration, PAN card, experience certificates in similar repairs, financial statements, OEM authorizations (if applicable), and technical compliance proof for undercarriage kits. Prepare installation manuals and warranty proposals to accompany the bid submission.
What are the technical specifications for EX 1200 undercarriage repair
The tender specifies repair/fitment of a complete undercarriage kit for Tata Hitachi EX 1200 excavator; ensure OEM-compatible parts, track frames, rollers, and sprockets meet OEM tolerances. Exact component counts are not listed; bidders must cite kit part numbers and installation procedures in theirTechnical bid.
When is the delivery timeframe for undercarriage installation Chandrapur
Delivery timeline is not specified; bidders should propose a schedule that minimizes machine downtime, including spare parts lead times, transport, on-site assembly, and testing. Clarify milestones in the technical bid and seek site access constraints from the buyer.
What are the payment terms for supply and installation tender
Payment terms are not detailed in the provided data; bidders should request terms during clarification and propose typical arrangements such as 30% advance with balance on completion or milestone-based payments after acceptance testing, subject to contract finalization.
What warranty or after-sales support is expected for undercarriage kit
Warranty expectations are not specified; bidders should offer a minimum warranty period (e.g., 12–24 months) covering parts and workmanship, plus AMC options. Include service response times and on-site spares availability in the proposal.
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Documents 7
GeM-Bidding-9466719.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS