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Southern Railway Reflective Waistcoat High Visibility Tender Thiruvotriyur 2026 EN-471 2003+A1 2007

Bid Publish Date

12-Jan-2026, 11:26 am

Bid End Date

23-Jan-2026, 9:00 am

Location

VELLORE , TAMIL NADU

Progress

Issue12-Jan-2026, 11:26 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

500

Bid Type

Two Packet Bid

Tender Overview

Southern Railway invites bids for Reflective Waistcoat - High Visibility Warning Garments (synthetic slide fasteners) in Fluorescent Yellow Green, conforming to EN-471-2003+A1:2007 and IS:3416:1988 fabric composition (65±3% polyester, 35% cotton; 3-ply sewing thread). Total quantity 500 NOS, with size breakdown: SMALL 83, MEDIUM 172, LARGE 210, XL 35. Delivery location: Thiruvottiyur. Requires Advance Sample approval prior to supply. Item reserved for MSE suppliers with branded make; OEM authorization certificate mandatory. Includes tax invoices, bank mandate, PAN, GST, annual turnover certificate (IREPS verified), test and warranty certificates, and OEM authorization. Emphasis on DEPT marker, fabric tape ≥50mm width, MS-grade reflective micro-prismatic tape. Delivery terms include option clause up to 25% quantity variation and extended delivery with pro-rated time. Sample submission is mandatory for approval prior to delivery.

Technical Specifications & Requirements

  • Product: Reflective waistcoat/high-visibility garments with synthetic slide fasteners
  • Standards: EN-471-2003+A1:2007; IS:3416:1988; fabric composition 65% ±3% Polyester, 35% Cotton; color fluorescent yellow-green
  • Fabric & Construction: basic cloth, overall blend; stitching in best-trade quality matching color
  • Reflective Tape: minimum 50mm width, micro-prismatic, white/silver, manufacturer-certified, withstands 75 wash cycles @ 60°C; patch pocket 15x15 cm
  • Size Range: SMALL, MEDIUM, LARGE, XL; sample required; delivery quantity 500 NOS
  • Brand/OEM: Branded make only; OEM authorization certificate required; MSE supplier preference
  • Delivery & Sampling: advance sample for buyer approval; strict conformance to specs; 140 units in one or multiple consignments as per order

Terms, Conditions & Eligibility

  • EMD/Bid security: not specified in this summary; ensure compliance with tender-atc terms
  • Delivery: delivery schedule commensurate with option clause up to 25% quantity; extended delivery period rules apply
  • Documentation: submit GST, PAN, annual turnover certificate (IREPS verified), test certificate, warranty certificate, OEM authorization, tax invoice, bank mandate
  • Eligibility: only MSE (Micro and Small Enterprises) with branded make; valid OEM authorization required
  • Quality & Warranty: adherence to specified standards; warranty documentation to be provided; samples required for approval
  • Penalties: standard railway penalties apply for non-compliance; payment terms aligned with contract provisions

Key Specifications

  • Product: Reflective waistcoat with high visibility features

  • Standards: EN-471-2003+A1:2007; IS 3416:1988

  • Fabric: Polyester 65% ±3% + Cotton 35%; 3-ply sewing thread

  • Color: Fluorescent yellow-green

  • Reflective Tape: ≥50mm width, micro-prismatic, white/silver; 75 wash cycles @ 60°C

  • Pocket: Patch pocket 15x15 cm

  • Qty: 500 NOS; Sizes: Small 83, Medium 172, Large 210, XL 35

  • OEM/BRAND: Branded make only; OEM authorization required

Terms & Conditions

  • Option clause: up to 25% quantity variation with contract price protection

  • MSE supplier reservation; branded make required; OEM authorization mandatory

  • Advance sample submission and approval prior to delivery; vendor to provide test and warranty certificates

Important Clauses

Payment Terms

Payment terms align with contract; submit tax invoices and bank mandate; no advance specified in summary

Delivery Schedule

Delivery period can extend up to calculated time based on quantity variation; minimum 30 days increment rule

Penalties/Liquidated Damages

Penalties as per standard railway contract for delays or non-conformance; LD to be defined in purchase order

Bidder Eligibility

  • Must be a Micro or Small Enterprise (MSE)

  • Branded make only; OEM authorization required

  • Compliance with EN-471 and IS 3416 standards; sample approval mandatory

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Reflective Luminous Garments High visibility warning garments with synthetic slide fasteners
GENERIC Type of garment Waist coat
CONSTRUCTIONAL Size Extra Large(XL) ( Suitable for person of height 176-183 cm, Chest Girth 113-117 cm, Waist Girth 92-97 cm)
CONSTRUCTIONAL Garment color Fluorescent yellow ( for General Use )
CONSTRUCTIONAL Fabrication fabrication of jacket as per drawing and specification
Marking Marking of departmental identification Yes
Marking Marking required as per user department choice Yes
ADVANCED SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply Yes

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Required Documents

1

GST certificate

2

PAN card copy

3

OEM Authorization Certificate

4

Annual turnover digitally signed certificate (IREPS verified)

5

Test Certificate

6

Warranty Certificate

7

Bank Mandate

8

Tax Invoice

9

GST Registration Certificate

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the reflective waistcoat tender in Tamil Nadu railway?

Bidders must be MSEs with branded make and OEM authorization. Submit GST, PAN, bank mandate, annual turnover certificate (IREPS verified), test and warranty certificates, and OEM authorization along with the offer. Ensure compliance with EN-471:2003+A1:2007 and IS 3416:1988, plus advance sample submission for approval.

What documents are required for MSE reflective garment procurement?

Required documents include GST certificate, PAN, OEM authorization, bank mandate, annual turnover certificate (IREPS verified), tax invoice, test certificate, and warranty certificate. These must accompany your bid for the 500 NOS high-visibility waistcoats in fluorescent yellow-green.

What are the technical standards for the safety waistcoats?

The waistcoats must comply with EN-471-2003+A1:2007 and IS:3416:1988, use 65% polyester + 35% cotton fabric, minimum 50mm reflective tape, and patch pocket 15x15 cm. Branded make and OEM authorization are mandatory for eligibility.

When is advance sample submission required for approval?

Advance samples must be submitted before delivery and approved prior to supply. The sample should demonstrate fabric, stitching, reflective tape width, color, and pocket layout consistent with the tender specs and brand markings as per user department choice.

What is the quantity and size distribution for the order?

Total quantity is 500 NOS with sizes: SMALL 83, MEDIUM 172, LARGE 210, XL 35. Percentage-based quantity variation up to 25% may be exercised during contract; delivery terms align with the original delivery period plus extended time rules.

What are the branding and identification marking requirements?

Garments must include marking of departmental identification per user department choice. High-visibility reflective fabric and stitching color must align with best-trade quality standards, and brand labeling must satisfy OEM authorization guidelines.

What are the supplier eligibility criteria for this railway tender?

Only MSE suppliers with branded make are eligible. An OEM authorization certificate must accompany the offer. Samples must be approved, and the supplier should provide warranty and test certificates, GST, PAN, and annual turnover verification for eligibility.

What is the scope of supply and payment terms for this bid?

Scope is limited to supply of reflective waistcoats only (no services). Payment terms follow contract provisions; bidders must provide all required documents, including GST, PAN, bank mandate, and order-specific invoices, with OEM authorization to ensure eligibility.

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