TenderDekho Logo
GEM

Eastern Coalfields Limited Engine Oils & Gear Lubricants Tender West Bengal 2026 IS Standards

Bid Publish Date

27-Jun-2026, 10:24 am

Bid End Date

18-Jul-2026, 11:00 am

EMD

₹47,200

Value

₹78,22,479

Location

BARDHAMAN , WEST BENGAL
Generate Docs

Progress

Issue27-Jun-2026, 10:24 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

41314

Category

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656

Bid Type

Two Packet Bid

Key Highlights

  • • OEM recommendations mandatory for each grade
  • • IS 13656 Engine Oil; IS 1118 Gear Lubricants; IS 7623 Multipurpose Grease; IS 11656 Antiwear Hydraulic Oil
  • • EMD₹47,200; e-PBG 5% of bid value
  • • Quantity variation up to 25% during/after contract at contracted rates
  • • Post-receipt inspection by Area Engineer; pre-dispatch not applicable
  • • West Bengal location: Sonepur Bazari Area, Bahula
  • • Packing sizes: Liter and Kilogram based; packing material specifics to be provided by bidders
  • • OEM specification alignment with extra documentation for OEM-authorized suppliers

Categories 15

TRANSMISSION OIL AIR COOLED ENGINE ENGINE PETROLEUM PRODUCT HYDRAULIC MOBIL OIL GEAR LUBRICATING OILS MACHINE OIL HYDRAULIC OIL HYDRO FLUID LUBRICANT LUBE OIL CONING OIL LUBRICANT PRODUCT

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for a comprehensive supply of automotive and industrial lubricants, including Engine Oil SAE 10W/30, Gear Oil Automotive SAE 80W/EP 90, Multipurpose Industrial Grease, Antiwear Hydraulic Oil ISO VG 68, and Transmission Oils C4 SAE 10W/30. Estimated contract value: ₹78,22,478.30 with an EMD of ₹47,200. Location: West Bengal (Sonepur Bazari Area, Bahula, Paschim-Burdwan). quantities listed in ATC: 6,300 L of Engine Oil SAE 10W, 10,500 L of Engine Oil SAE 30, 3,150 L of Gear Oil SAE 80W, 630 L of Gear Oil EP 90, 2,366 kg Grease NLGI-EP-2, 10,500 L Hydraulic Oil HLP 68, 10,500 L Transmission Oil SAE 10W, 17,850 L Transmission Oil SAE 30. Notable terms require OEM recommendations and IS/GB-compliant specifications. Scope: supply only; delivery terms aligned with option clause and BOQ quantities. Unique aspect: mandatory OEM recommendations and e-PBG @ 5% as per GeM ATC. This tender targets vendors capable of meeting precise viscosity grades, packing, and certification standards.

Technical Specifications & Requirements

  • Product categories: Engine Oil (SAE 10W/30), Gear Oil Automotive (SAE 80W/EP 90), Multipurpose Industrial Grease (NLGI EP-2), Antiwear Hydraulic Oil (ISO VG 68), Transmission Oil (C4 SAE 10W/SAE 30).
  • Key standards: IS 13656 (Engine Oil), IS 1118 (Gear Lubricants), IS 7623 (Multipurpose Industrial Grease), IS 11656 (Antiwear Hydraulic Oil).
  • Packing/packing size: Notified as Liter-based and Kg-based packaging; packing material/specifications to be provided by bidder.
  • Inspection: Post-receipt inspection by Area Engineer or authorized representative; pre-dispatch inspection not applicable unless ATC indicates.
  • OEM: Mandatory OEM recommendations against respective grades for participation.
  • EMD: ₹47,200; e-PBG: 5% of bid value.
  • Quantities: 6,300 L SAE 10W, 10,500 L SAE 30, 3,150 L SAE 80W, 630 L EP 90, 2,366 kg Grease NLGI-EP-2, 10,500 L HLP 68, 10,500 L Transmission SAE 10W, 17,850 L Transmission SAE 30.
  • Delivery: Scope covers supply; delivery commencement aligned to contract terms; option clause allows quantity variation up to 25% during contract.

Terms, Conditions & Eligibility

  • Scope: Only supply of goods; freight/installation not included.
  • EMD: ₹47,200; 5% e-PBG applicable.
  • Documentation to submit with bid: PAN, GSTIN, cancelled cheque, EFT Mandate; vendor code creation required.
  • Inspection: Post-receipt inspection by Area Engineer; pre-dispatch inspection not applicable.
  • OEM recommendations: Mandatory for each grade; bidders must provide OEM authorization where applicable.
  • Delivery terms: Option clause allows ±25% quantity variation; delivery period calculated on original/extended terms with minimum 30 days.
  • Address for EMD/e-PBG submission: Area Materials Manager, Office of the General Manager, Sonepur Bazari Area, Bahula, West Bengal 713322.
  • Payment claims: Bills processing as per GeM/A TC; submit standard financial documents with bid.

Key Specifications

  • Engine Oil SAE 10W: IS 13656 classification

  • Engine Oil SAE 30: IS 13656 classification

  • Gear Oil Automotive SAE 80W: IS 1118 compliant

  • Gear Oil Automotive SAE EP 90: IS 1118 compliant

  • Multipurpose Industrial Grease: NLGI EP-2 grade

  • Antiwear Hydraulic Oil ISO VG 68: anti-wear formulation

  • Transmission Oil C4 SAE 10W and SAE 30: C4 spec

Terms & Conditions

  • EMD ₹47,200; 5% e-PBG

  • 25% quantity variation permitted

  • OEM recommendations mandatory for all grades

Important Clauses

Payment Terms

Bills payables per GeM ATC; EMD and e-PBG compliance required; delivery as per contracted terms

Delivery Schedule

Option to extend delivery for increased quantity; minimum 30 days for extended period

Penalties/Liquidated Damages

LIQUIDATED DAMAGE terms to be as per GeM ATC; specific LD rate not printed in data

Bidder Eligibility

  • Proven experience supplying automotive lubricants to large industrial buyers

  • GSTIN valid and PAN card in possession

  • OEM authorization for specified grade products where applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 , Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear?Oil?) (V3) Conforming to IS 1118 , Multipurpose Industrial Grease (V2) Conforming to IS 7623 , Antiwear Hydraulic Oil, Extra Heavy Duty Type (V3) Conforming to IS 11656 , Transmission Oil C4 SAE 10W , Transmission Oil C4 SAE 30

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 13

GeM-Bidding-9519441.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Border Roads Organisation Automotive Lubricants Tender 2026 for IS Standards IS 13656/IS 11656/IS 1118/IS 7623/IS 8654

Border Road Organisation

HANUMANGARH, RAJASTHAN

Posted: 7 May 2026
Closed: 18 May 2026
GEM

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656,In

Agricultural Engineering Department

CHENNAI, TAMIL NADU

Posted: 21 January 2026
Closed: 6 February 2026
GEM

BSF Lubricants Tender India IS/SAE Compliant 2026

Border Security Force (bsf)

Posted: 19 May 2026
Closed: 1 June 2026
GEM

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656,Ge

Bharat Coking Coal Limited

DHANBAD, JHARKHAND

Posted: 14 January 2026
Closed: 29 January 2026
GEM

Indian Air Force Engine Oil 20W40 and Gear Oil 85W140 Tender 2026 IS 13656/IS 1118 Compliant

Indian Air Force

GANDHI NAGAR, GUJARAT

Posted: 8 January 2026
Closed: 19 January 2026
GEM

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Engine Oil Viscosity Classification (SAE Viscosity Grade) SAE 10W
Generic Pack Size (In Liters) 210 Liter
Generic Unit Container

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

OEM authorizations (where applicable)

6

Technical bid documents demonstrating IS standard compliance

7

Financial statements and turnover certificates

8

Experience certificates for similar lubricant supply

9

Any compliance certificates for IS standards

10

EMD payment proof

Frequently Asked Questions

How to bid on the lubricant tender in West Bengal

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate with the bid. Provide OEM authorizations for each grade and demonstrate IS standard compliance (IS 13656/IS 1118/IS 7623/IS 11656). Include EMD ₹47,200 and ensure post-receipt inspection readiness at Area Engineer site.

What documents are required for GeM lubricant bid in West Bengal

Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, OEM authorizations, IS standard compliance certificates, financial statements, experience certificates, and EMD payment proof. Ensure bids reflect quantities: Engine Oil 6,300 L SAE 10W, 10,500 L SAE 30, and more as per ATC.

What are the technical standards for lubricant grades in this tender

Standards specified include IS 13656 for Engine Oil, IS 1118 for Gear Lubricants, IS 7623 for Multipurpose Grease, and IS 11656 for Antiwear Hydraulic Oil. Vendors must prove conformity with these IS standards and provide OEM recommendations where required.

What is the EMD amount and e-PBG requirements for the bid

EMD is ₹47,200. An e-PBG of 5% of bid value applies. Ensure payment proof and bank certification with bid submission. These deposits secure performance and compliance with GeM ATC terms.

What are the delivery terms and quantity variation rules

The option clause allows up to 25% quantity variation during/after contract at contracted rates. Delivery time is calculated from the last date of original delivery order; minimum extension is 30 days, with possible further extension to original period.

Which items and quantities are included in the ATC for this tender

ATC includes Engine Oil SAE 10W (6,300 L), Engine Oil SAE 30 (10,500 L), Gear Oil SAE 80W (3,150 L), Gear Oil EP 90 (630 L), Grease NLGI-EP-2 (2,366 kg), Hydraulic Oil HLP 68 (10,500 L), Transmission Oil SAE 10W (10,500 L), Transmission Oil SAE 30 (17,850 L).

Where is the submission address for EMD and related documents

Submit to Area Materials Manager, Office of the General Manager, Sonepur Bazari Area, Bahula, Paschim-Burdwan, West Bengal 713322. Demand Draft should be in favor of Eastern Coalfields Limited A/c Sonepur Bazari Area.

What is the scope of supply in this GeM tender

Scope is strictly supply of goods; installation and commissioning are not included. Bidders must meet OEM and IS standard requirements, with post-receipt inspection by the Area Engineer at consignee site.

Similar Tenders

5 found
Urgent

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656,In

Central Coalfields Limited

📍 RAMGARH, JHARKHAND

EMD: ₹76,000
Est: ₹5.8 Cr
⏰ Deadline: 7 days left
🛒 Type: Goods
View GEM

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656,In

Gujarat State Road Transport Corporation

📍 VALSAD, GUJARAT

Est: ₹20.1 Cr
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View GEM
Urgent

Indian Coast Guard IS 13656 Q3 Engine Oil Tender 2026 for Automotive Applications

Indian Coast Guard

📍 JAGATSINGHAPUR, ODISHA

EMD: ₹36,918
⏰ Deadline: 3 days left
🛒 Type: Goods
View GEM
Urgent

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656,In

Bharat Coking Coal Limited

📍 DHANBAD, JHARKHAND

EMD: ₹10,513
Est: ₹10.4 L
⏰ Deadline: 7 days left
🛒 Type: Goods
View GEM
Urgent

Collieries Division SAIL Dhanbad Internal Combustion Engine Crankcase Oils Tender IS 13656 2026

Collieries Division

📍 DHANBAD, JHARKHAND

EMD: ₹15,000
⏰ Deadline: 4 days left
🛒 Type: Goods
View GEM

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All