Collieries Division SAIL Dhanbad Internal Combustion Engine Crankcase Oils Tender IS 13656 2026

Tender Overview

Collieries Division, a unit of Steel Authority of India Limited (SAIL), invites bids for Internal Combustion Engine Crankcase Oils for Automotive applications conforming to IS 13656. The procurement scope is focused on the annual supply of engine oils, with an EMD of ₹15,000 and a flexible quantity clause allowing ±25% variation at contract award and during the contract period. The project is based in Dhanbad, Jharkhand 826001 and targets regular oil supply for ongoing operations. The tender emphasizes adherence to statutory GST rules and requires supplier governance via electronic fund transfer mandates and bank-issued EFT authorizations. The Annexures include EMD details, bid-securing declarations, and mandate formats, ensuring clear risk allocation and compliance. Unique elements include a bid price to cover all costs and a formal option for quantity adjustments during the delivery window.

Technical Specifications & Requirements

• Category targets: Engine Oil with SAE Viscosity Grade specification, and Pack Size (Liters) as a measurable quantity to be defined in the BOQ.
• The tender references regulatory conformance to IS 13656 and requires associated documentation demonstrating compliance with this standard.
• The scope indicates a straightforward supply contract (goods only) with potential inclusion of related certificates and manufacturer authorizations if applicable.
• Emphasized terms include procurement of annual oil supplies (Servo Ultra-10/Ultra-30 context implied) and supplier readiness to provide required documentation and certifications during bid submission.
• The EMD amount is ₹15,000, and the bid must address GST considerations as per actual rates, with GST reimbursements capped to applicable rates or quoted GST, whichever is lower.

Terms, Conditions & Eligibility

• EMD: ₹15,000; submit with bid as security.
• GST: bidders to verify applicable GST; reimbursement policy as per actuals or applicable rates.
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; vendor code creation prerequisites.
• Delivery: quantity adjustments allowed up to ±25%; extended delivery timelines calculated per clause, minimum 30 days.
• Scope: supply-only contract; no subcontracting without prior written consent; seller remains liable.
• Compliance: upload required certificates; failure to provide may lead to rejection. Ensure EFT and payment formats are ready.
• Anticipated considerations: follow Annexures for EMD, bid securitization, mandate for payments, and format accuracy.