Hindustan Petroleum Corporation Ltd Services Tender Ernakulam Kerala 2025 - Quantity Flexibility & Excess Settlement

Bidders should review the buyer terms, prepare standard bid documents, and ensure eligibility under service category. The tender allows a 25% quantity/duration adjustment and an excess settlement invoicing option. Include documentation for financial stability, prior service experience, and compliance with invoicing disclosures. Submit within the portal as per HPCL instructions.

Required documents typically include GST registration, PAN, company profile, experience certificates for similar services, financial statements, technical compliance notes, EMD (if specified), OEM authorizations (if applicable), and any prior contract performance records. Ensure these are current and uploaded with the bid response.

The buyer allows a ±25% adjustment in contract quantity or duration at the time of contract issuance, with the bidder bound to accept revised scope. Post-issuance, the same 25% cap applies to any further modifications. Plan resources accordingly and reflect contingencies in pricing.

Excess settlement permits including additional charges up to a defined percentage of the item-level total in invoices. The bidder must declare applicability during invoice creation and provide mandatory supporting documents. Ensure total invoiced amount does not exceed the approved excess settlement cap.

The estimated contract value is ₹5,00,000.00. The procurement location is Ernakulam, Kerala 682001. Bids should reflect this scope while accounting for the 25% quantity/duration adjustments and potential excess settlement charges.

No BOQ items are listed in the available data; the procurement is service-based. Bidders should focus on service delivery capabilities, compliance with tender terms, and invoicing practices rather than itemized hardware specifications.