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Hindustan Petroleum Corporation Ltd VRF HVAC Equipment Tender Chennai Tamil Nadu 2026

Bid Publish Date

14-Jul-2026, 9:55 pm

Bid End Date

25-Jul-2026, 10:00 am

EMD

₹96,000

Location

CHENNAI , TAMIL NADU
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Progress

Issue14-Jul-2026, 9:55 pm
AwardPending
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Quantity

645

Category

VRF 22 HP OUTDOOR UNIT

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM: HPCL project scope with specified site in Chennai; site visit mandatory
  • • Technical standards: explicit IS/ISO marks not listed; ensure R410A refrigerant handling and copper piping compliance
  • • Special clauses: option to increase/decrease quantity by 25%; extended delivery time calculation
  • • Eligibility: no liquidation or bankruptcy; online EMD transfer required
  • • Warranty/AMC: AMC obligation post-warranty; 5% BG for AMC initiation
  • • Penalties: LD clauses not explicitly stated; ATC terms govern defaults
  • • Delivery/Installation: full SITC including canvas connections, drainage, cables; removal of existing 12 HP unit
  • • Delivery location: Chennai, Tamil Nadu; 600001 postal area; on-site installation and commissioning
  • • Payment: EMD via RTGS/online; BG for AMC; site-specific ATCs in use

Categories 13

FIRE WATER LINE REFRIGERATION SYSTEM NON FERROUS PIPE TRANSITION METALS CABLE AC PIPES ACCUMULATOR BLADDERS COPPER COIL STANDALONE AC PIR PRESSURE GAUGE COPPER PIPE WATER PIPE LINE WATER CONDUCTOR SYSTEM

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a comprehensive VRF HVAC procurement in Chennai, Tamil Nadu. The scope spans **VRF 22 HP outdoor units, VRF compact cassette, VRF indoor units (5 TR, 6 TR, 1.0 TR, 2.2 TR), VRF DHRV, wireless and wired remotes, canvas connection, R410A refrigerant handling, copper piping, communication cables, PVC drain piping, installation, and removal of existing VRF 12 HP outdoor unit. Estimated value is not disclosed; EMD: ₹96,000. The contract includes supply, installation, testing, commissioning, and AMC terms with a 24-item BOQ, and a right to adjust quantity by ±25% during contract. A site visit is recommended to understand technical and incidental work requirements. This tender requires compliance with site-specific ATCs and online EMD submission through RTGS.

Technical Specifications & Requirements

  • Product scope includes VRF outdoor and indoor units, remote control options, installation services, R410A refrigerant handling, copper piping, and PVC drain piping.
  • No explicit technical specs provided in the data; bidders should perform site assessment to determine exact capacities, piping lengths, and installation constraints.
  • Key activities include removal of existing VRF 12 HP outdoor unit and command over canvas connections. Bidder must visit the site to understand incidental requirements and confirm compatibility with HPCL’s HVAC network.
  • Include AMC after warranty considerations and ensure alignment with BOQ items and ATCs.

Terms, Conditions & Eligibility

  • EMD: ₹96,000; submission via online RTGS/Internet banking to Hindustan Petroleum Corporation Ltd, SBIN 0009930, Industrial Finance Branch, Chennai. Upload proof with bid.
  • Optional quantity allowability: ±25% during contract; delivery time adjustments based on extended quantity.
  • Bidders must confirm financial soundness (not under liquidation or bankruptcy) with an undertaking.
  • A separate BG for AMC worth 5% of AMC value is required when AMC starts.

Key Specifications

  • VRF system components: 22 HP outdoor unit, compact cassette indoor units, 5 TR/6 TR indoor units, 1.0 TR indoor unit, 2.2 TR indoor unit, DHRV, wireless/wired remotes

  • Refrigerant: R410A handling and charging

  • Installation scope: copper pipes, communication cables, PVC drain pipes

  • Removal: existing VRF 12 HP outdoor unit

  • AMC: post-warranty support; 5% BG at AMC start

  • Delivery: ±25% quantity adjustment; minimum 30 days extension if applicable (calculation formula provided)

Terms & Conditions

  • EMD amount ₹96,000; online RTGS/Internet banking submission

  • Quantity adjustment up to ±25% during and after contract

  • AMC initiation requires a separate BG worth 5% of AMC value

Important Clauses

Payment Terms

EMD via online transfer; BG for AMC 5% on AMC start; payment terms per ATC

Delivery Schedule

Delivery period may extend with quantity changes; base delivery timing linked to last date of original delivery order

Penalties/Liquidated Damages

Penalty/LD terms governed by ATC; explicit percentage not provided in data

Bidder Eligibility

  • Not under liquidation, court receivership or bankruptcy

  • Financially sound with supporting statements

  • Experience in installing or supplying VRF HVAC systems and AMC

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

VRF 22 HP OUTDOOR UNIT , VRF Compact Cassette , Compact Cassette Ind , VRF Duct 5 TR Indoor , VRF Duct 6 TR Indoor , VRF Hiwall 1.0 TR Indoor , VRF DHRV 2.2 TR Indoor , VRF Outdoor Unit Bra , Wireless remote Control , Wired Remote Control , Pressure Testing at , SITC of Canvas Conne , Charging of R410A Refrigerant , Copper pipe with Installation , communication cable , PVC Drain pipe , R410A Refrigerant ga , Removing of Existing , VRF 12 HP Outdoor un , VRF Indoor Unit 1.3 TR , VRF Duct 3 TR Indoor , VRF Indoor Unit Brand , AMC After warranty period

Advisory Bank

ICICI

ePBG Percentage

5%

ePBG Duration (Months)

6

Payment Timelines

Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

90

Delivery Locations

1

Delivery Cities

Chennai

Delivery Pincodes

600008

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Simma Mangaraju600008,New No: 1, Gandhi Irwin Road, "Thalamuthu Natarajan Maligai" - 4th Floor,Egmore, CHENNAI -600 008ChennaiTamil Nadu600008290-

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 5

GeM-Bidding-9601663.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 24 Items Sign in for GEM prices

#1

VRF 22 HP OUTDOOR UNIT

AS PER TENDER DOCUMENT

2 eac Delivery: 90 days
#2

VRF Compact Cassette

AS PER TENDER DOCUMENT

12 eac Delivery: 90 days
#3

Compact Cassette Ind

AS PER TENDER DOCUMENT

4 eac Delivery: 90 days
#4

VRF Duct 5 TR Indoor

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#5

VRF Duct 6 TR Indoor

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#6

VRF Hiwall 1.0 TR Indoor

AS PER TENDER DOCUMENT

2 eac Delivery: 90 days
#7

VRF DHRV 2.2 TR Indoor

AS PER TENDER DOCUMENT

2 eac Delivery: 90 days
#8

VRF Outdoor Unit Bra

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#9

Wireless remote Control

AS PER TENDER DOCUMENT

25 eac Delivery: 90 days
#10

Wired Remote Control

AS PER TENDER DOCUMENT

5 eac Delivery: 90 days
#11

Pressure Testing at

AS PER TENDER DOCUMENT

3 eac Delivery: 90 days
#12

SITC of Canvas Conne

AS PER TENDER DOCUMENT

5 eac Delivery: 90 days
#13

Charging of R410A Refrigerant

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#14

Copper pipe with Installation

AS PER TENDER DOCUMENT

195 mr Delivery: 90 days
#15

communication cable

AS PER TENDER DOCUMENT

270 mr Delivery: 90 days
#16

PVC Drain pipe

AS PER TENDER DOCUMENT

100 mr Delivery: 90 days
#17

R410A Refrigerant ga

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#18

Removing of Existing

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#19

Removing of Existing

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#20

VRF 12 HP Outdoor un

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#21

VRF Indoor Unit 1.3 TR

AS PER TENDER DOCUMENT

7 eac Delivery: 90 days
#22

VRF Duct 3 TR Indoor

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#23

VRF Indoor Unit Brand

AS PER TENDER DOCUMENT

1 eac Delivery: 90 days
#24

AMC After warranty period

AS PER TENDER DOCUMENT

3 yr Delivery: 1,565 days

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates (similar VRF/AC projects)

4

Financial Statements (last 3 years)

5

EMD submission proof (online transfer receipt)

6

Technical bid documents and specification compliance

7

OEM Authorization/Dealership certificates (if required)

8

Site visit confirmation or attendance (as applicable)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HPCL VRF HVAC tender in Chennai Tamil Nadu 2026

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹96,000 via online RTGS to Hindustan Petroleum. Include OEM authorizations if required and site-visit confirmation. Ensure compliance with ATCs, ensure R410A handling and installation tasks, and provide a BG for AMC if applicable.

What documents are required for HPCL VRF bid in Chennai

Submit GST registration, PAN, last 3 years financials, experience certificates for VRF/AC projects, EMD receipt, technical bid with specification compliance, OEM authorization if needed, and AMC arrangements. Site visit records may be requested by HPCL.

What are the technical requirements for VRF installation in HPCL bid

Scope includes VRF outdoor 22 HP, indoor 5 TR/6 TR and 1.0 TR/2.2 TR units, DHRV, remote controls, R410A handling, copper piping, cables, and PVC drainage. Site assessment is mandatory; no explicit mileage or length limits provided; ensure proper SITC.

What is the EMD amount for the Chennai HPCL tender 2026

The EMD amount is ₹96,000. Online payment must reference the bid number and bidding entity; upload payment proof with the bid. Ensure the payment is to Hindustan Petroleum Corporation Ltd, SBIN 0009930.

When is AMC BG required for HPCL VRF procurement

A separate BG equivalent to 5% of the AMC value is required when the AMC begins. Prepare the BG in favor of HPCL as part of the AMC onboarding documents.

What installation materials are covered by HPCL VRF tender

Materials include copper refrigerant piping, communication cables, PVC drain pipes, remote controls (wireless and wired), canvas connections, and R410A charging equipment. Ensure compatibility with existing HPCL systems and compliance with site ATCs.

Are quantity adjustments allowed for HPCL VRF bid in Chennai

Yes. The purchaser reserves the right to increase/decrease quantity by up to 25% of bid quantity at contract placement and during the contract currency at contracted rates, with delivery extensions calculated per the formula in ATC.

What is the delivery timeline policy for HPCL VRF project

Delivery period can be extended based on the extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period < 30 days, extended time equals the original period.

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