Indian Army Multifunction Printer Tender Kannur Kerala 2026 A4 Legal Size MFP ISO Standards
Indian Army
KANNUR, KERALA
Posted:
9 May 2026
Closed:
16 May 2026
GEM
GEM
Kerala State Beverages Corporation MFP Tender Thiruvananthapuram Printing Solutions 2026
Bid Publish Date
30-May-2026, 3:45 pm
Bid End Date
25-Jun-2026, 5:00 pm
Location
Progress
Issue30-May-2026, 3:45 pm
Corrigendum17-Jun-2026
AwardPending
Quantity
150
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Kerala State Beverages Corporation (Excise Department Kerala) invites bids for an A4 and Legal Size Multifunction Printer (MFP) to be deployed at THIRUVANANTHAPURAM, KERALA. Tender scope centers on purchasing a high‑volume MFP with printing, scanning, copying, and fax (if available) capabilities. The specification emphasizes ISO/IEC 24734 measured speeds for both monochrome and color outputs across laser/LED and inkjet platforms, plus auto duplexing and robust paper handling. The procurement highlights on‑site warranty and potential extended warranty options, with emphasis on reliable connectivity and document handling tailored to government use. The bid allows quantity variability up to ±25% and ties delivery to a defined schedule while retaining flexibility during contract execution.
Technical Specifications & Requirements
- Printing Technology: Laser/LED or Inkjet options; must meet minimum ISO/IEC 24734 speed targets for A4 monochrome and color outputs.
- Print Speeds: Monochrome A4 (Laser/LED) in PPM; Inkjet A4 monochrome in IPM; Color A4 (Laser/LED) in PPM; Color A4 (Inkjet) in IPM.
- Duplexing: Auto duplex printing/copying capability (2-sided).
- Document Handling: Original document feeder type for scanning/copying; specify number of main paper trays.
- Connectivity: Include network and essential interfaces; ensure compatibility with government network environments.
- Warranty: On‑site warranty for a specified period; provision for extended warranty beyond standard term.
- Other: Compliance with general product information standards; confirm availability of fax feature (if required). BOQ shows no line items; vendor must align with provided terms and delivery mechanisms.
Terms, Conditions & Eligibility
- EMD/Security: Amount not specified in the available data; bidders should verify exact EMD requirements in terms doc.
- Delivery: Delivery period linked to contract delivery schedule; option clause allows quantity variation up to 25% during and after original term.
- Pricing & Payments: Contract rates apply for additional quantity; payment terms not specified in the data—confirm in ATC/T&C documents.
- Documentation: Prepare GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable; ensure on-site warranty documentation.
- Eligibility: Demonstrate capability to supply government-grade MFPs with required performance metrics and warranty commitments; ensure compliance with Kerala procurement terms.
Key Specifications
-
Product/service: A4 and Legal Size Multifunction Printer (MFP) with scanning/caxping/fax as available
-
Minimum speeds per ISO/IEC 24734 across formats: A4 monochrome (PPM) for Laser/LED; A4 monochrome (IPM) for Inkjet; A4 color (PPM/IPM) for respective technologies
-
Duplex: Auto duplexing for both printing and copying
-
Paper handling: define number of main paper trays and feeder type for scanning
-
Connectivity: standard network interfaces; compatibility with government IT infrastructure; on-site warranty with option for extended warranty
Terms & Conditions
-
Delivery quantity can vary by ±25% with contracted rates
-
On-site warranty required; extended warranty option available
-
EMD and exact payment terms to be confirmed in terms and conditions
Important Clauses
Payment Terms
Details to be provided in buyer ATC; ensure adherence to government procurement payment norms and any advance/retention clauses
Delivery Schedule
Delivery starts from the last date of original delivery order; option quantity delivery time calculated by (increased quantity ÷ original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Penalties and LD terms to be specified in contract; ensure compliance with delivery milestones and warranty commitments
Bidder Eligibility
-
Experience in supplying government-grade MFPs with on-site warranty
-
Demonstrated capability to supply printers meeting ISO/IEC 24734 performance metrics
-
GST registration, PAN, and financial stability documentation; OEM authorizations if required
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
EXCISE DEPARTMENT
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Document Filing
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Documents 4
GeM-Bidding-9398513.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | Yes |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (relevant MFP supply)
4
Financial statements (last 2 fiscal years)
5
EMD/Security deposit documents
6
Technical bid documents demonstrating MFP capabilities
7
OEM authorizations or certificates (if applicable)
8
On-site warranty documentation
Corrigendum Updates
2 Updates
#1
17-Jun-2026 Update
Extended Deadline
25-Jun-2026, 5:00 pm
Opening Date
25-Jun-2026, 5:30 pm
#2
09-Jun-2026 Update
Extended Deadline
17-Jun-2026, 4:00 pm
Opening Date
17-Jun-2026, 4:30 pm
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the A4 and Legal Size MFP tender in Thiruvananthapuram Kerala 2026?
Bidders must submit GST and PAN, experience certificates, financial statements, and OEM authorizations along with technical bid documents. Ensure compliance with ISO/IEC 24734 performance metrics, auto duplexing, and on-site warranty. Review the ATC for quantity variation up to 25% and delivery requirements.
What documents are required for the Kerala MFP procurement bid 2026?
Prepare GST certificate, PAN card, company/organization registration, three years of relevant experience certs, financial statements for the last two fiscal years, EMD/security as specified, OEM authorization if required, and technical compliance certificates for the MFP features.
What are the technical specifications for the MFP tender in Kerala 2026?
Expect ISO/IEC 24734 based print speeds for A4 monochrome/color; auto duplexing; original document feeder for scanning; number of main paper trays to be specified; connectivity options suitable for government networks; on-site warranty with optional extended warranty.
When is the delivery deadline for the Kerala MFP procurement?
Delivery schedule is tied to the last date of the original delivery order, with additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; ensure readiness to scale up to 25% more quantity during contract.
What is the EMD requirement for the Kerala MFP bid?
Exact EMD amount is not specified in the data; refer to the Terms and Conditions ATC for the precise security deposit amount and mode of payment to ensure compliance with submission requirements.
What are the payment terms for the government MFP supply contract?
Payment terms are defined in the buyer terms; expect government procurement norms with milestone payments, potential advance or staged payments; verify schedule in the final ATC and contract.
What standards and certifications are required for the Kerala MFP bid?
Procurements must align with applicable standards; ensure MFPs meet ISO/IEC 24734 performance metrics and any organization-specific compliance; OEM authorizations may be required if specified in ATC.
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Documents 4
GeM-Bidding-9398513.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS