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Madhya Pradesh Law & Legislative Department ISI Marked Plain Copier Paper & File Tender 2026

Bid Publish Date

10-Jan-2026, 2:29 pm

Bid End Date

20-Jan-2026, 3:00 pm

Value

₹2,71,747

Progress

Issue10-Jan-2026, 2:29 pm
AwardPending
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Quantity

855

Category

File/Folder (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • ISI marked plain copier paper required with IS 14490 (Q4) compliance
  • • 25% quantity variation right for both initial order and currency period
  • • File/Folder requirements: binding mechanism, material, color, pockets, size compatibility
  • • Pen specifications: generic category; include tip size and ink color details
  • • ATC terms uploaded; strict adherence to buyer terms and conditions
  • • No BOQ items; consolidated stationery procurement scope
  • • Estimated contract value approximately ₹271,747.25

Tender Overview

  • Organization: Madhya Pradesh Law And Legislative Department; Procurement: ISI marked plain copier paper to IS 14490 (Q4), File/Folder (Q4), and Writing Pens (Q4). Estimated value: ₹271,747.25. Location unspecified; tender scope targets government stationery needs for official functions and record management.
  • Key differentiator: ISI/AAA compliant standards across multiple paper and filing products with Q4 quality grading; includes file/folder binding material, cover design, color, and pocket specifications. No BOQ items listed, indicating a consolidated stationery procurement.
  • Context: The department seeks standard-compliant office consumables and filing solutions to support routine governance activities and archival processes.
  • Unique aspects: Formal IS 14490 Q4 compliance for paper, packing markings, and file/folder durability requirements; buyer’s option clause allows up to 25% quantity variation and extended delivery windows with calculated lead times.

Technical Specifications & Requirements

  • Product categories include: Plain Copier Paper (ISI marked, IS 14490, Q4), File/Folder (binding mechanism, material, pockets, color), and Writing Pens (generic).
  • Standards emphasis: ISI marked products with IS 14490 compliance; multiple entries for Paper Size, Grammage (GSM), and Packing/Marking.
  • Packing and handling: explicit packing requirements and file/folder size compatibility plus binding mechanism details.
  • Additional attributes: file/folder color, number of pockets, cover design, pen tip size, ink color; generic category for pen type.
  • EMD: not specified in available data; ATC uploaded for buyer terms.
  • Delivery expectations align with 25% variation clause and extended delivery time calculations.

Terms, Conditions & Eligibility

  • Quantity variation option: Purchaser may increase/decrease quantity up to 25% at contract time and during currency at contracted rates.
  • Delivery timeline: Extended delivery period computed as (additional quantity / original quantity) × original delivery period, minimum 30 days.
  • Compliance: Bidders must adhere to the stated option clause and accompanying ATC terms; ensure ISI/IS 14490 Q4 conformity for all items.
  • Documentation: ATC document uploaded; follow terms for submission and compliance; no explicit EMD amount provided.
  • Additional terms: Binding mechanism and packing standards for file/folder; colors and pocket counts specified as part of product requirements.

Key Specifications

  • Plain Copier Paper: ISI marked, IS 14490 compliant, Q4 grade

  • Paper Size: standard A4 and other specified sizes (as per tender) with packaging intact

  • Grammage: exact GSM not provided; ensure stated in IS 14490 Q4 paper

  • File/Folder: binding mechanism, material, color, pockets, size compatibility

  • Cover Design: specified look/branding per packing requirements

  • Pen: generic category with tip size and ink color specified

  • Packing: designated packing and marking standards for each item

Terms & Conditions

  • Quantity variation up to 25% at contract and during currency

  • Delivery period calculated with minimum 30 days extension

  • IS 14490 Q4 compliance required for all paper and pens

Important Clauses

Payment Terms

Payment terms as per ATC; details not fully specified in available data

Delivery Schedule

Delivery periods subject to option clause; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; ATC may include LD terms in uploaded document

Bidder Eligibility

  • Must demonstrate ISI marking and IS 14490 Q4 compliance for paper and related items

  • Experience in supplying government stationery or similar procurement

  • Financial capability to support up to ₹271,747.25 contract value

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Paper Size A4
STANDARDS Grammage (GSM) of the Paper 75 gsm
PACKING AND MARKING Packing Ream of 500 Sheet

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in similar stationery supply

4

Financial statements / turnover proof

5

EMD documents (if applicable under ATC terms)

6

Technical bid documents demonstrating ISI/IS 14490 Q4 compliance

7

OEM authorizations or manufacturer certificates for ISI marked items

8

Any pre-qualification or quality compliance certificates

Frequently Asked Questions

What documents are required for the stationery tender in MP 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documents if applicable. Technical bids should demonstrate ISI marked items with IS 14490 Q4 compliance; OEM authorizations where required; and ATC-compliant delivery and packing details.

How does the 25% quantity variation clause affect MP procurement?

The purchaser may increase or decrease quantity up to 25% at contract award and during the contract period at contracted rates. Delivery calculations follow the extended period formula, with a minimum extension of 30 days.

What standards apply to copier paper in this MP tender?

Paper must be ISI marked and IS 14490 compliant, Q4 grade. Tender specifically references ISI certification, packing/marking standards, and compatibility with standard A4 sizes per supplier specifications.

When is the delivery deadline for the MP stationery contract?

Delivery spans from order date with the option clause allowing extensions. The extended period uses: (additional quantity/original quantity) × original delivery period, minimum 30 days; initial delivery terms depend on ATC terms.

What are the packaging requirements for file/folders in this tender?

File/Folder items require binding mechanisms, compatible materials, specified colors, and a defined number of pockets. Packing markings must align with standard packing and ISI-related quality expectations described in the tender.

What is the estimated value and item scope of this MP procurement?

Estimated value is ₹271,747.25 with items including ISI marked copier paper, file/folder solutions, and writing pens (Q4). No BOQ is listed, indicating a consolidated procurement approach across multiple stationery categories.

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