File/Folder (V3)
Indian Space Research Organization
AHMEDABAD, GUJARAT
Posted:
28 May 2025
Closed:
30 September 2025
GEM
GEM
BHEL File/Folder (V3) Q4 Tender BhopaL Madhya Pradesh 2026 - ISI/IS 550 Notified Standards Not Provided
Bid Publish Date
07-Jul-2026, 4:06 pm
Bid End Date
17-Jul-2026, 9:00 pm
Location
Progress
Issue07-Jul-2026, 4:06 pm
AwardPending
Quantity
15000
Bid Type
Single Packet Bid
Tender Overview
Bharat Heavy Electricals Limited (BHEL) in Bhopal, Madhya Pradesh 462001 invites bids for the procurement of general File/Folder items (binding type) under the department of Heavy Industry. The scope covers the supply of ready-made file/folders with binding mechanisms, covering multiple generic attributes such as material, closure type, size compatibility, cover design, pocket count, and color. The tender document indicates a flexible quantity clause allowing up to 25% quantity variation during award and during the currency of the contract, with delivery timelines tied to the original order dates. The award focuses on the simple supply of goods with no BOQ items specified. Unique terms include GST handling guidance, invoice naming, and termination rights if delivery terms are not met. This procurement emphasizes standard file/folder practicality for administrative use in BHEL operations.
Technical Specifications & Requirements
- Product category: File/Folder (V3) with binding mechanism
- General attributes: File/Folder material, closure type, size compatibility, cover design, number of pockets, color
- Documentation: Notation of generic standards or explicit model numbers; no BOQ items provided
- Inspection: Post-receipt inspection at BHEL Bhopal; pre-dispatch inspection not mandatory unless ATC specifies
- Scope: Supply of Goods only; no installation or service
- Standards/brand: Not specified in available data; emphasis appears on basic usability and generic filing features
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency; extended delivery time calculated with a minimum of 30 days
- GST: Bidder bears GST responsibility; reimbursement as per actuals or applicable rates up to quoted GST percentage
- Invoicing: Invoice must be in name of Consignee with Consignee GSTIN
- Termination: Buyer may terminate for material breach, non-delivery, insolvency, or misrepresentation
- Inspection: Post-receipt inspection at BHEL Bhopal; pre-dispatch not required unless ATC specifies
- Scope: Bid price to include all costs for the supply of goods only
- Delivery: Delivery period aligned to original order; option-derived extensions follow the calculated formula
Key Specifications
-
File/Folder type with binding mechanism
-
Material: generic file/folder material (not specified)
-
Closure type: generic closure specification (not specified)
-
Size compatibility: not specified
-
Number of pockets: not specified
-
Color: not specified
-
No BOQ items; generic filing category
-
Post-receipt inspection at BHEL Bhopal
Terms & Conditions
-
25% quantity variation right during contract
-
GST handling responsibility lies with bidder
-
Invoice to Consignee with GSTIN
-
Post-receipt inspection at BHEL Bhopal
Important Clauses
Payment Terms
GST to be reimbursed per actuals or applicable rate; invoice in consignee name with consignee GSTIN
Delivery Schedule
Delivery period tied to original order; extended delivery time calculated as (Increase/Original) × Original days, minimum 30 days
Penalties/Liquidated Damages
Termination rights exist if seller fails to deliver or breaches material terms; remedies include replacement or refunds as applicable
Bidder Eligibility
-
Compliance with GST registration for bidder’s entity
-
Ability to supply general file/folder goods meeting binding mechanism
-
Capability to deliver within the specified delivery window or as per option clause
-
Demonstrated financial stability for procurement of goods
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
File/Folder (V3) (Q4)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
75
Delivery Locations
1
Delivery Cities
Bhopal
Delivery Pincodes
462022
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rasid Ahmed | 462022,BHARAT HEAVY ELECTRICAL LTD, PIPLANI | Bhopal | Madhya Pradesh | 462022 | 15000 | 75 | - |
Authority Records
MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENT
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Bid Preparation
GeM Registration
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Documents 5
GeM-Bidding-9569472.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
5 found
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GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | File/Folder type with binding mechanism | File Cover |
| GENERAL | Material of File/Folder | Cardboard / Duplex Board |
| GENERAL | File/Folder Closure Type | Open |
| GENERAL | File/Folder Size Compatibility | 21.5 cm × 35.5 cm (Legal) |
| GENERAL | Cover Design | Printed |
| GENERAL | Number of pockets in a File/Folder | NA (In case of No pockets) |
| GENERAL | Color of File/Folder | Green, Yellow, Blue, Pink |
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (if any)
4
Financial statements (where applicable)
5
EMD documentation (if applicable)
6
Technical bid documents
7
OEM authorizations (if required)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for BHEL file folder tender in Bhopal 2026?
Bidders must submit GST registration, PAN, experience and financial documents, technical bid, and OEM authorizations if required. The contract permits up to 25% quantity variation; ensure Post-receipt inspection readiness at BHEL Bhopal and invoice in consignee name with GSTIN.
What documents are required for file folder tender in Bhopal?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD documentation, technical bid, and OEM authorizations if applicable. Ensure the invoice is in the consignee name with their GSTIN and prepare for post-receipt inspection at BHEL Bhopal.
What are the delivery terms for this BHEL filing procurement?
Delivery period is linked to the original order date; if quantity is increased, extended time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The buyer may extend up to 25% of quantity.
What inspection is required for the BHEL file/folder supply?
Post-receipt inspection occurs at the consignee site: BHEL Bhopal. Pre-dispatch inspection is not required unless ATC specifies; ensure readiness for post-delivery inspection and acceptance testing.
What GST terms apply to this BHEL tender in Madhya Pradesh?
Bidder bears GST; reimbursement is at actuals or applicable rate, whichever is lower, limited to the quoted GST percentage. Ensure GST compliance and proper invoicing in the consignee's GSTIN.
What is the scope of supply for this filing tender?
Scope covers Only supply of Goods (File/Folder with binding mechanism) with attributes like material, closure type, size compatibility, cover design, pockets, and color. No installation or services are included in the scope.
Are there any price adjustment or option clauses in this tender?
Yes, the purchaser may modify quantities by up to 25% during the contract; delivery schedules adjust based on the original delivery period and extended time rules, with minimum 30 days for increased orders.
What are the key eligibility criteria for bidders?
Eligibility includes ability to supply general file/folder goods, GST registration, financial capacity, and any required OEM authorizations. Experience in supplying similar filing products and compliance with post-receipt inspection expectations at BHEL Bhopal may be considered.
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Documents 5
GeM-Bidding-9569472.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS