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Mahatma Gandhi State Institute Of Public Administration Punjab File/Folder Tender 2026 - V3 Binding, ISI/ISO Standards Noted 2026

Bid Publish Date

26-Jun-2026, 4:42 pm

Bid End Date

20-Jul-2026, 9:00 am

EMD

₹18,437

Location

CHANDIGARH , CHANDIGARH
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Progress

Issue26-Jun-2026, 4:42 pm
AwardPending
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Quantity

12500

Bid Type

Two Packet Bid

Tender Overview

Organization: Mahatma Gandhi State Institute Of Public Administration, Punjab (MGSIPA) under the Personnel Department Punjab. Procuring File/Folder (V3) with binding, targeting standard office stationery delivery within Punjab. EMD: ₹18,437. Scope covers supply-only of general file/folder components, including binding, materials, size compatibility, cover design, pockets, and color. Tender allows up to 25% quantity variation during contract execution, with flexible delivery timelines tied to the last delivery order date and scaled time extensions. Unique clause requires advance sample approval before bulk production, with a defined 7/5 day review cycle and potential LD adjustments if approvals are delayed. This bid emphasizes supplier readiness for standardized filing accessories rather than a multi-item BOM.

Technical Specifications & Requirements

  • Product type: File/Folder (V3) with traditional binding mechanism
  • Materials: unspecified, but must meet general file/folder material expectations
  • Size compatibility: must fit standard office documents; compatibility not quantified
  • Cover design: must align with buyer specifications; design approval required via advance sample
  • Pockets: number of pockets to be specified by BOQ (not listed here)
  • Color: color options to be confirmed; bidders should anticipate common filing colors
  • Delivery/Scope: Only supply of Goods; delivery terms linked to sample approval process; 25% quantity option during contract
  • Standards/Compliance: not explicitly stated; emphasis on adherence to contract-specified samples and delivery timelines

Terms, Conditions & Eligibility

  • EMD: ₹18,437 to be deposited as per bid terms
  • Delivery terms: extended period via option clause; delivery period calculation based on original quantity and extended window (minimum 30 days)
  • Advance sample: bidder must submit a 7-day sample post-award; buyer responds within 5 days; non-conforming samples may trigger fresh submissions
  • Option clause: quantity may vary up to ±25% during and after contract; payments and delivery recalculated accordingly
  • Documentation: bidder undertakes to provide an undertaking on letterhead covering all terms and conditions
  • Scope: strictly supply-only; no manufacturing or installation duties

Key Specifications

    • Product/service: File/Folder (V3) with binding mechanism
    • Key attributes: material, size compatibility, cover design, number of pockets, color
    • EMD/Value: ₹18,437
    • Scope: Supply of Goods only; no services
    • Delivery: based on sample approval cycle and 25% quantity variation

Terms & Conditions

  • EMD of ₹18,437 required with bid submission

  • 25% quantity variation allowed during/after contract

  • Advance sample approval within 7 days; modification list within 5 days

  • Delivery period linked to last original delivery order date

  • Supply-only scope; no installation services

Important Clauses

Payment Terms

Supply-only contract with standard payment terms to be detailed in final agreement; no specific advance mentioned in ATC

Delivery Schedule

Delivery period extends from the last date of original delivery order; extended time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

LD terms not specified; potential adjustments if sample approval delays occur

Bidder Eligibility

  • Demonstrated experience in supplying file/folder or similar stationery items

  • Financial stability evidenced by financial statements

  • GST registration and PAN card

  • Ability to provide advance sample and meet modification timelines

  • Compliance with 25% quantity variation clause

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

File/Folder (V3) (Q4)

Authority Records

PERSONNEL DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 4

GeM-Bidding-9361282.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism Display File/Portfolio file
GENERAL Material of File/Folder Jute
GENERAL File/Folder Size Compatibility 29.7 cm x 42 cm(A3), 21 cm x 29.7 cm (A4), 14.8 cm x 21 cm (A5), 21.5 cm x 34.5 cm (FS), 21.5 cm × 33.5 cm (Legal), 21.5 cm × 35.5 cm (Legal)
GENERAL Cover Design Plain, Printed
GENERAL Number of pockets in a File/Folder 1, 2, 13, 20, 24, 30, 40, NA (In case of No pockets)
GENERAL Color of File/Folder Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki

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Required Documents

1

GST registration

2

Permanent Account Number (PAN) card

3

Experience certificates for similar file/folder supply contracts

4

Financial statements demonstrating stability

5

Bid security/EMD submission document (₹18,437)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Undertaking on letterhead certifying acceptance of all terms

Frequently Asked Questions

How to bid for file folder tender in Punjab with binding?

Bidders must submit GST and PAN, EMD ₹18,437, experience certificates, and technical bid documents. Provide advance sample within 7 days of award; supplier must comply with 5-day modification feedback. The contract permits 25% quantity variation and requires delivery per original plus extended period rules.

What documents are required for MGSIPA file folder bid 2026?

Submit GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD submission document, technical compliance certificates, and OEM authorizations if applicable. Include the undertaking on letterhead covering all terms and conditions.

What are the delivery terms for the file folder supply contract?

Delivery begins from the last date of the original delivery order; extended delivery time is calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days, subject to option clause.

What is the EMD amount for the file folder tender in Punjab?

The required Earnest Money Deposit is ₹18,437. Submit as per tender rules; ensure the amount is traceable with the bid submission and compliant payment method.

What is the sample approval process for file folders?

Submit one advance sample within 7 days of award; buyer responds with approval or modification list within 5 days. If delayed, delivery period is refixed without LD; major deviations may lead to contract termination.

What is the scope of supply for this Punjab procurement?

Scope is strictly supply of Goods for File/Folder (V3) with binding mechanism; no manufacturing or installation services are included, aside from meeting sample and material requirements.

What quantity variation is allowed in this bid?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid/contract quantity at placement and during currency, with corresponding adjustments to delivery timelines and rates.

Are there any specific color or design requirements for the file folders?

Color, pockets, and cover design details are to be confirmed via advance sample approval; bidders should prepare standard color options and binding designs that align with typical office filing needs.

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