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AIIMS LED Garden Light Tender Department of Health and Family Welfare 2025 – 1 Year Warranty & Make in India Authorization

Bid Publish Date

18-Nov-2025, 5:55 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

Location

RAIPUR , CHHATTISGARH

Progress

Issue18-Nov-2025, 5:55 pm
AwardPending
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Quantity

70

Bid Type

Two Packet Bid

Key Highlights

  • • Hardware: LED Garden Light (V2) with Q2 category
  • • EMD: MSME/NSIC exemption certificates required for waiver
  • • Brand/Manufacture: Make in India authorization certificate mandatory
  • • Warranty: 1-year warranty from final acceptance or post-installation
  • • Service framework: Installation, commissioning, training, troubleshooting, and maintenance network in INDIA
  • • Delivery: Option clause allows +/-50% quantity change with proportional delivery time
  • • Evidence: Experience certificates for govt/PSU/private sector supply required
  • • Service centers: Location details to be uploaded with bid

Categories 1

DISCRETE COMPONENTS

Tender Overview

All India Institute Of Medical Sciences (AIIMS) invites bids for LED Garden Light (V2) under the Department of Health and Family Welfare. The scope centers on supplying LED garden luminaires (V2), categorized as Q2, with no BOQ items published. The bid emphasizes after-sales support, installation, and commissioning prerequisites, plus a 1-year warranty from final acceptance or post-installation. Exemption provisions exist for MSME/NSIC EMD, and Make in India authorization is required. An option clause allows quantity variances up to 50% during contract, with extension rules tied to delivery timelines. The procurement focuses on compliant lighting products and robust service infrastructure within India.

Technical Specifications & Requirements

  • Product: LED Garden Light (V2), Category Q2
  • Warranty: 1 year from date of final acceptance or post-installation commissioning
  • OEM/Brand: Submission of OEM warranty certificates at delivery; ensure Service Centre network in India for after-sales
  • Certifications: Required Make in India authorization; MSME/NSIC EMD exemption certificates if applicable
  • After-sales: Installation, commissioning, training, troubleshooting, and maintenance capability demonstrated; provide service centre locations near consignee destinations
  • Ordering flexibility: Purchaser may modify quantity by ±50% of bid quantity; delivery period adjusted per option clause with minimum 30 days
  • Delivery/Installation: Delivery terms anchored to original delivery period; additional time proportional to increased quantity
  • Miscellaneous: Ensure compliance with stated terms and provide experience certificates for govt/PSU/private sector supply

Terms, Conditions & Eligibility

  • EMD: Exemption possible for MSME/NSIC; otherwise bid must include applicable EMD documentation
  • Experience: Experience certificate for supplying to government bodies, PSUs, or renowned private organizations, attached with supply/purchase orders
  • Documentation: Include Make in India authorization; OEM authorizations and after-sales setup details
  • Warranty: 1-year warranty; rectification of breakdown during warranty; include service centers proof in bid
  • Delivery terms: Option clause enables quantity adjustments up to 50% during contract; delivery timelines tied to last order date
  • Payment: Terms not specified in the available data; bidders should verify at bid submission

Key Specifications

  • Product/service: LED Garden Light (V2) in Category Q2

  • Standards/Certifications: Make in India authorization; OEM warranty certificates

  • Warranty: 1 year from final acceptance or after installation/commissioning

  • Delivery: Option clause enables ±50% quantity adjustments; minimum 30 days added time

  • Maintenance: In-country service centers for installation, troubleshooting and support

Terms & Conditions

  • EMD exemptions available for MSME/NSIC; submit exemption certificate

  • Make in India authorization certificate mandatory with bid

  • Warranty period is 1 year; after-sales service network must be shown

Important Clauses

Payment Terms

Payment terms not specified in data; bidders should seek confirmation during bid submission

Delivery Schedule

Delivery period begins from last date of original delivery order; option clause allows up to 50% quantity change

Penalties/Liquidated Damages

Not specified in provided data; bidders should verify exact LD terms in tender documents

Bidder Eligibility

  • Experience certificate for supply to Govt/PSU/private organizations

  • Make in India authorization certificate

  • MSME/NSIC exemption certificate (if applicable)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for supply to Govt/PSU/private organizations

4

Supply/purchase orders from previous projects

5

MSME/NSIC exemption certificate (if applicable)

6

Make in India authorization certificate

7

OEM authorizations (if applicable)

8

Details of installation, commissioning, training and after-sales service network

9

Proof of service centres near consignee locations

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for LED garden light tender in AIIMS 2025

Bidders must submit GST, PAN, and experience certificates; provide OEM authorizations and Make in India certificate. Include MSME/NSIC exemption if applicable, and attach final acceptance/installation warranties. The tender requires an OEM warranty and a service network plan; ensure delivery timelines align with option clause, with ±50% quantity adjustments.

What documents are required for AIIMS LED light bid 2025

Required: GST certificate, PAN, experience certificates for govt/PSU/private sector supply, supply orders, Make in India authorization, OEM authorizations, service center details, and MSME/NSIC exemption certificate if applicable. Attach installation/commissioning plan and warranty documents for submission.

What is the warranty period for LED Garden Light V2 in AIIMS tender

Warranty is 1 year from final acceptance or after completion of installation/commissioning. OEM warranty certificates must be submitted at delivery, and the seller must offer repair/rectification for breakdowns during the warranty period with established India service centers.

What are the delivery terms for the AIIMS LED light procurement

Delivery terms allow an option clause enabling ±50% quantity changes at contract placement. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extensions may be granted up to the original delivery period under the option clause.

Are MSME/NSIC exemptions available for AIIMS LED light tender

Yes. If the bidder is MSME or NSIC registered, an exemption certificate may waive EMD. Ensure to attach the exemption certificate with bid and provide full Make in India authorization and OEM support details to comply with procurement requirements.

What installation and after-sales support is required for AIIMS LED light bid

Bidder must demonstrate a well-established installation, commissioning, training, troubleshooting, and maintenance network in India. Provide service center locations near consignee destinations and document response times, spare parts availability, and on-site support capabilities as part of bid submission.

What makes AIIMS LED light tender different from standard bids

This AIIMS tender emphasizes Make in India compliance, government/PSU experience documentation, and a robust after-sales service network. It also includes a strict 1-year warranty and an option clause allowing up to 50% quantity variation, requiring clear OEM and service center proof for eligibility.

What is the required certification for LED light vendor in AIIMS bid

Vendors must provide Make in India authorization and OEM warranty certificates, plus relevant industry certifications. If applicable, attach MSME/NSIC exemption documents, and demonstrate ISI/IS warranty or other standards as specified by AIIMS tender terms.

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