Correspondence Envelopes (V3) Conforming to IS 13892,Correspondence Envelopes (V3) Conforming to IS
Indian Army
BANGALORE, KARNATAKA
Posted:
2 July 2025
Closed:
14 July 2025
GEM
GEM
Indian Army Correspondence Envelopes V3 Tender IS 13892 2026 - Department Of Military Affairs, Delhi NCR
Bid Publish Date
02-Jul-2026, 12:52 pm
Bid End Date
23-Jul-2026, 9:00 am
Location
Progress
Issue02-Jul-2026, 12:52 pm
Corrigendum08-Jul-2026
AwardPending
Quantity
47600
Category
Correspondence Envelopes (V3) Conforming to IS 13892
Bid Type
Two Packet Bid
Tender Overview
Organization: Indian Army, Department Of Military Affairs. Procurement: Correspondence Envelopes (V3) conforming to IS 13892 (Q4). Category: Envelopes with defined standards including type, size in mm, colour, cloth lining, window presence and material, sealing flap and overall envelope construction. Location/Scope: national defence procurement under the Army’s routine mail/parcel workflow. Key differentiator: repeated standard checks across multiple envelope attributes ensuring IS 13892 compliance and V3 specification. Context: buyer-established terms govern quantity variation and GST considerations.
Technical Specifications & Requirements
- Type of Envelope, Dimensions of the Envelope (Size Symbol) (In mm), Colour of the Envelope, Cloth Lining, Window on Envelope, Window Material, Sealing Flap, Type of Envelope (repeated across entries but to be interpreted as a comprehensive spec set).
- All items must align with IS 13892 standard, Q4 category, and ensure consistent production quality.
- The BOQ shows no itemized quantities or values; bidders should prepare capable production for repeated standard envelopes and ensure compatibility with window/frame materials and sealing flap designs.
- Emphasis on consistent dimension accuracy, colour fidelity, and lining integrity to meet military mail requirements.
- Special note: alignment with envelope construction guidelines is implicit in the standard list and must be validated during bid submission.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may modify quantity by up to 25% of bid quantity at contract placement and during currency with contracted rates. Delivery time extends using the specified formula, with a minimum of 30 days.
- GST: Bidders must determine applicable GST themselves; reimbursement follows actuals or prevailing rate, capped at quoted GST percentage.
- Additional terms emphasize compliance with buyer’s delivery periods and option-based extensions; bidders must adhere to these conditional delivery rules and provide accurate delivery scheduling.
Key Specifications
-
Product: Correspondence Envelopes (V3) conforming to IS 13892 (Q4)
-
Standards: IS 13892, Q4 specification for envelope construction
-
Dimensions: Dimensions of the envelope in mm (Size Symbol) as required by IS 13892
-
Colour: Specified colour for military correspondence envelopes
-
Lining: Cloth lining requirement
-
Window: Window on envelope with specified window material
-
Sealing: Sealing flap design and closure mechanism
-
Type: Type of envelope as per IS 13892 (V3)
-
Wafer-thin repetition of above specs indicates multi-attribute compliance
Terms & Conditions
-
Delivery period may extend with 25% quantity variation at defined contract rates
-
GST is to be self-assessed by bidders; reimbursement aligned to actuals or quoted rate
-
No BOQ items listed; bid should anticipate IS 13892 V3 envelope production capacity
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals; no fixed GST burden on buyer
Delivery Schedule
Delivery period subject to option clause; extended time calculation as specified; minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in provided terms; implied risk via delivery extensions and 25% variation
Bidder Eligibility
-
Demonstrated experience in manufacturing or supplying IS 13892 compliant envelopes
-
Valid GST registration and PAN
-
Financial stability with audited statements for previous years
-
Ability to meet 25% quantity variation and delivery terms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Correspondence Envelopes (V3) Conforming to IS 13892 (Q4)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
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Document Filing
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Documents 10
GeM-Bidding-9484221.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Tender Results
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Technical Specifications
8 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| STANDARDS | Type of Envelope | Type 1 - Pocket shape envelope |
| STANDARDS | Dimensions of the Envelope (Size Symbol) (In mm) | 229 x 324 (C4) |
| STANDARDS | Colour of the Envelope | Light Yellow |
| STANDARDS | Cloth Lining | Cloth Lining as per the Governing Specification of IS 13892, Non-Cloth Lining |
| STANDARDS | Window on Envelope | Without Window |
| STANDARDS | Window Material | NA ( For Without Window) |
| STANDARDS | Sealing Flap | Gummed, Non-Gummed |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for envelope manufacturing or supply
4
Financial statements (audited) for last 2-3 years
5
EMD/Security deposit as per tender terms (if applicable)
6
Technical bid documents demonstrating IS 13892 conformity
7
OEM authorizations or certifications (if OEM-specific)
8
Product specification sheets showing dimensions, colours, window material, and sealing flap details
Corrigendum Updates
1 Update
#1
08-Jul-2026 Update
Extended Deadline
23-Jul-2026, 9:00 am
Opening Date
23-Jul-2026, 9:30 am
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for IS 13892 envelopes tender in India Army 2026?
Bidders must submit GST, PAN, financial statements, and experience certificates, plus IS 13892 conformity documentation. Ensure OEM authorization if required and technical sheets detailing dimensions, colour, window material, and sealing flap. Include EMD as per T&C and comply with the 25% quantity variation clause.
What documents are required for envelope tender in Army procurement 2026?
Required documents include GST certificate, PAN card, audited financial statements, experience certificates in envelope supply, MOA/OEM authorizations, technical compliance sheets for IS 13892 (Q4), and any EMD/security deposits specified. Prepare product spec sheets showing dimensions, window material, and cloth lining.
What are the technical specifications for IS 13892 V3 envelopes in this tender?
Specs cover: Type of envelope, Dimensions (mm), Colour, Cloth lining, Window on envelope and Window material, Sealing flap, and Type of envelope. All must conform to IS 13892, Q4 category. Ensure precise size symbols and colour fidelity, with garment-like stitching for lining and durable window material.
When is delivery expected under the Army envelope tender terms?
Delivery is governed by the option clause allowing up to 25% quantity variation and a minimum delivery window anchored to the last delivery order date. Extended delivery time is calculated as (increased quantity / original quantity) × original delivery period, but not less than 30 days.
What are the GST and payment terms for this IS 13892 envelope tender?
Bidders must determine applicable GST; reimbursement is subject to actuals or the quoted GST rate. Payment terms are not fixed in the excerpt; ensure you provide clear terms in the bid submission and align with department policies for defence contracts.
What is required to prove IS 13892 conformity for Army envelopes?
Submit IS 13892 standard compliance documents, including technical data sheets, window material specs, cloth lining details, sealing flap design, and type categorization (V3). OEM authorization may be required; cross-check against buyer terms for any explicit certifications.
What is the significance of the 25% option clause in this tender?
The option clause allows quantity increase/decrease up to 25% at contract placement and during the contract period at contracted rates. Delivery time adjusts according to a defined formula, ensuring supply continuity while managing defence mail demand fluctuations.
How should bidders prepare for non-itemized BOQ in this Army tender?
Since BOQ items are not listed, bidders must prepare a configurable production plan for IS 13892 envelopes, with scalable output, dimension accuracy, and window material compatibility. Include samples or test data showing compliance with the Q4 IS standard and the V3 envelope requirements.
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Documents 10
GeM-Bidding-9484221.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS