Q1: How to participate in Uttar Pradesh agriculture department catering tender 2025?
To participate, bidders need to register on the GeM portal, upload all required documents such as company registration, FSSAI license, past performance certificates, and bid security deposit. Ensure your profile is complete and meets the specified eligibility criteria, including experience and turnover. Submit your bid before the deadline of 30 July 2025, 20:00 IST. For guidance, you can utilize services like TenderAI GeM Profile Registration. Adequate preparation of technical and financial documents as per the tender specifications is crucial for success. It’s advisable to review the detailed scope and specifications to tailor your bid accordingly.
Q2: What are the eligibility criteria for supplying catering services to Uttar Pradesh government departments?
Eligibility requires at least one year of experience in similar catering services, a minimum average annual turnover of ₹15 lakh over the last three years, and valid licenses such as FSSAI. Bidders must possess prior experience in providing at least one similar service, supported by qualifying certificates. MSMEs and startup entities may get certain exemptions or preferential benefits if documented properly. It’s also mandatory to register on the GeM portal and obtain necessary certifications to be eligible. Staying compliant with local food safety standards and statutory registration is essential for participation.
Q3: What documents are required to bid for the Uttar Pradesh catering tender 2025?
Mandatory documents include company registration certificates, FSSAI license, past performance certificates (showing experience in similar catering projects), authenticated financial statements for the last three years, bid security deposit receipt (₹50,000 EMD), and technical compliance documents detailing food safety measures. All certificates should be recent, valid, and in the prescribed format. Non-compliance or missing documents can lead to disqualification. For streamlined registration and document support, visit TenderAI GeM Profile Services.
Q4: How are bids evaluated in this tender for Uttar Pradesh catering services?
Bids are evaluated based on total bid value, with emphasis on technical compliance and past performance. The evaluation is "total value-wise," meaning the lowest compliant bid with all specifications met will be preferred. The submitted experience, turnover, and bid security also influence the final decision. Bidders must demonstrate their ability to deliver quality, hygiene, and punctuality. The bid validity is 30 days from submission, and bidders should ensure all information provided is accurate to avoid disqualification.
Q5: What are the key technical specifications for the catering packets demanded?
The specifications include specific quantities and types of food items: snacks packets with biscuits, samosas, bread pakoras, boondi ladoo; lunch packets with 6 poodi, seasonal sabji, salad, achar, and meetha; beverages like tea/coffee; and water bottles (250ml/500ml). Packaging must be hygienic and in disposable containers. Food preparation must adhere to food safety standards. Each packet must be prepared as per the detailed scope, ensuring freshness, quality, and timely supply.
Q6: How can MSMEs benefit from this government catering tender?
MSMEs and startups are encouraged to participate, with options for exemption from certain experience and turnover criteria upon providing valid documentation. Such entities can gain initial exposure to large government contracts, building credibility and experience for future tenders. Participating as an MSME can also lead to advantageous procurement preferences and support from government schemes promoting small and medium enterprises.
Q7: What logistical considerations should catering vendors keep in mind for this tender?
Vendors must ensure timely delivery to specified offices in Uttar Pradesh, particularly Orai, Jalaun district. The delivery schedule must synchronize with departmental requests. Packaging should meet hygiene standards, and logistics plans should account for traffic, weather conditions, and accessibility. Proper coordination with departmental officers, such as Abhishek Chandra, is essential for smooth execution. A proactive approach to logistics can improve reputation and chances of contract renewal.
Q8: What restrictions and compliance requirements are linked with this government catering tender?
Bidders must comply with local and national food safety regulations, FSSAI standards, and GST registration. They must avoid unauthorized ingredients or substandard packaging. Bidding facilities are restricted to eligible companies with the necessary licenses. Non-compliance or false documentation can lead to disqualification and legal action. It’s recommended to stay updated on government procurement policies and ensure all statutory requirements are met before bidding.
Q9: How does one ensure their bid meets the technical specifications in this tender?
Understand the detailed scope of work in the official documents, such as the requisite food quantities, types of packaging, and delivery norms. Maintain high standards of hygiene and food safety. Prepare your bid with clear documentation on experience, certifications, and technical capabilities. Use the detailed scope and specifications as a checklist to ensure comprehensive compliance. Consulting with food safety experts or TenderAI’s technical support may enhance bid quality.
Q10: Where can I get support in registration or bid preparation for this Uttar Pradesh tender?
For expert assistance, visit TenderAI GeM Profile Registration, which offers comprehensive support in registration, documentation, and bid process optimization. Ensuring proper registration and documentation will improve your chances to participate effectively. TenderAI also provides insights into market trends and success strategies, making government procurement simpler even for first-time bidders.
