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Administrative Reforms Department Delhi Tender for Multifunction Machine & IT Equipment 2025 ISO 24734, EMD ₹100000

Bid Publish Date

21-Jan-2026, 11:10 am

Bid End Date

05-Feb-2026, 12:00 pm

EMD

₹1,00,000

Location

CENTRAL DELHI , DELHI

Progress

Issue21-Jan-2026, 11:10 am
AwardPending
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Quantity

50

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

Administrative Reforms Department, Delhi invites bids for a consolidated package of Multifunction Machine MFM (V2), High End Desktop Computer, External Hard Disk 1 TB, 1 iOS Mobile Phone, Scanner, HDMI Cable, and Web Camera HD. Estimated value not disclosed; EMD ₹100,000 applies. Location is CENTRAL DELHI, DELHI - 110002. Scope includes supply, installation, testing, commissioning, and operator training, with statutory clearances if any. The buy is driven by a desire to consolidate IT and office automation along with high-end printing capabilities, with option clauses allowing quantity adjustments up to 25%. ADO compliance and safety for HV environments are required.

Technical Specifications & Requirements

  • Product categories: Multifunction Machine MFM (V2), High End Desktop Computer, External Hard Disk 1 TB, iOS Mobile Phone, Scanner, HDMI Cable, Web Camera HD.
  • Printing/Scan specs reference ISO/IEC 24734 for A4/A3 speeds (monochrome/color) with duplex capability.
  • Storage and memory expectations include Primary Storage capacity (GB), RAM size (GB), and Secondary Storage availability/capacity where applicable.
  • System features: Trusted Platform Module, Factory Pre-loaded OS, network connectivity, and monitor details (panel type, size).
  • Warranty: On Site OEM Warranty (In year) to be provided. Commencement and delivery terms align with option clauses, with flexibility in quantity and delivery timing.
  • Documentation should cover OEM authorizations, technical compliance, and adherence to required standards.

Terms, Conditions & Eligibility

  • EMD ₹100,000 (as per tender), method of payment to be specified.
  • Turnover criteria: minimum average annual turnover over last 3 years; OEM turnover criteria also specified; audited statements or CA certificate required.
  • Delivery: supply, installation, testing, commissioning, and operator training; compliance with safety standards for Extra High Voltage works as applicable.
  • Payment terms, warranty, and penalties to be defined per purchase order; option clause allows ±25% quantity variations with extension rules.
  • Required submissions include GST, PAN, experience certs, financials, EMD, OEM authorizations, and technical bid documents.
  • Compliance with safety, insurance, and risk management norms is mandatory.

Key Specifications

  • Product categories clarified: Multifunction Machine MFM (V2), High End Desktop Computer, External Hard Disk 1 TB, 1 iOS Mobile Phone, Scanner, HDMI Cable, Web Camera HD

  • Minimum ISO/IEC 24734 speeds for A4/A3 in mono and color; duplex capability expected

  • Original Document Feeder and Main Paper Tray counts to be specified

  • Connectivity options required (network/Wi-Fi/Bluetooth) with specifications

  • System: TPM, Factory OS pre-loaded, RAM and storage capacities, monitor type and size

  • On-site OEM warranty duration (in years) to be provided

Terms & Conditions

  • EMD amount ₹100,000 with eligible payment method as per T&C

  • Quantity may vary up to 25% during contract at contracted rates

  • Delivery and installation include training and statutory clearances if applicable

  • Turnover criteria for bidder and OEM must be demonstrated with audited statements

  • Safety and insurance obligations for contractor; HV safety compliance

Important Clauses

Payment Terms

Payment terms to be defined; potential advance/ milestone payments per contract with delivery milestones and acceptance.

Delivery Schedule

Delivery period may be extended proportionally with additional quantity; minimum 30 days; extended period calculations apply.

Penalties/Liquidated Damages

LDs may apply for delays or non-conformance as per contract; exact rates to be clarified in purchase order.

Bidder Eligibility

  • Minimum 3 years of experience in similar IT/office automation turnkey supply

  • Average annual turnover meeting bidder criteria over last 3 years

  • OEM authorization for offered products and compliance with required standards

Documents 9

GeM-Bidding-8776367.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 External Hard Disk 1 TB EXTERNAL HDD 1TB 2 pieces shankarbhardwaj 15
2 1 iOS Mobile Phone IPHONE 17 PRO MAX 1 pieces shankarbhardwaj 15
3 Scanner Scanner 2 pieces shankarbhardwaj 15
4 HDMI Cable 5 Mts Length 2 pieces shankarbhardwaj 15
5 Web Camera HD 4K FULL HD 2 pieces shankarbhardwaj 15

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Audited/Certified Financial Statements for last 3 years or CA certificate showing turnover

4

Experience Certificates for similar supply, installation, testing

5

EMD submission proof (₹100,000)

6

OEM Authorization/Manufacturer’s Authorization Letter

7

Technical bid/submission documents as per T&Cs

8

Safety, insurance, and public liability documents if required

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the multifunction printer tender in Delhi 2025?

Bidders must submit EMD ₹100,000, GST, PAN, turnover proof, experience certificates, and OEM authorizations with the technical bid. Ensure compliance with ISO/IEC 24734 speeds and duplex requirements, provide installation/ commissioning plan, and confirm on-site OEM warranty terms for Delhi procurement.

What documents are required for Delhi tender submission 2025 IT equipment?

Submit GST certificate, PAN, audited financial statements or CA certificate showing turnover, experience certificates for similar projects, OEM authorization letters, EMD proof of ₹100,000, technical bid, and safety/insurance documents as per terms for Administrative Reforms Department.

What standards and specifications are expected for the MFM V2 tender?

Expect ISO/IEC 24734 speeds for A4/A3 in monochrome/color, duplex printing capability, TPM, pre-loaded OS, RAM and storage details, network connectivity, and monitor specifications. Also require OEM warranty and adherence to HV safety and insurance provisions.

What is the EMD amount for the Delhi procurement 2025?

The bid requires an EMD ₹100,000 to accompany the technical bid. This amount may be in Demand Draft or online transfer per tender terms, and is refundable per guidelines after bid evaluation.

What are the delivery terms for quantity adjustments in this Delhi tender?

The purchaser may increase/decrease quantity by up to 25% at contract award and during currency. Delivery time is based on last date of delivery order, with a minimum extension of 30 days for additional quantity.

How to ensure OEM authorization is valid for Delhi IT equipment bid 2025?

Provide OEM authorization letter specifying offered products (MFM, PC, storage, peripherals). The authorization must confirm support, warranty, and service levels; attach to the technical bid to prove compliance with procurement requirements in Delhi.

What are the warranty requirements for the on-site OEM products in this tender?

Provide On Site OEM Warranty for all items, with duration in years as specified in purchase order. Warranties cover hardware faults, service response, and replacement parts during the warranty period, ensuring uptime for critical office automation equipment.

What are the bidder turnover criteria for the Delhi government procurement 2025?

Bidder and OEM turnover must meet minimum average annual turnover over the last 3 years, demonstrated via audited balance sheets or CA certificates. If the bidder is under 3 years old, turnover is calculated from the date of constitution for completed years.

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